HR Coordinator, Law School

William and Mary, United States

Updated: 13 days ago
Location: Williamsburg, VIRGINIA
Job Type: FullTime

Position Information
Position Information


Position Number 01244W
Position Title HR Coordinator, Law School
Employment Category Full Time Operational
Location William & Mary
Department 3N1000 Law School Faculty Operations
Unit Mission Statement
William & Mary Law School provides an exceptional education for tomorrow’s lawyers. As the nation’s first law school, we maintain an enduring tradition of intellectual and professional excellence. We improve legal systems here and abroad through a commitment to the classroom, influential scholarship, and service to the public. Our students become highly skilled advocates, ready to serve their clients and their communities with thoughtful engagement and unwavering integrity. We recognize the challenges of our history and our responsibility to pursue the realization of justice through the rule of law. Above all, we strive to be a diverse and close-knit community, inclusive in the broadest sense and defined by a shared commitment to the rigorous and open-minded study of the law.
Position Summary
As an integral part of the Law School, this position reports to and supports the Assistant Dean, Administrative Services, and coordinates with University HR, Payroll, and all Law School departments, to initiate all personnel and pay-related actions for all Law School positions while adhering to all University, Federal, and State guidelines. An understanding of all HR policies and procedures relevant to recruitment, pay, and employee benefits, and the intricacies of the systems is essential to be successful in this job. This position requires an extremely high level of confidentiality, excellent interpersonal, communication, and organizational skills, a proactive mindset, and an extraordinary level of customer service.
Core responsibilities include:
  • Preparing and submitting all employment actions for faculty, staff, adjuncts, and students for the full employee life cycle including position updates, postings, applicant tracking, hiring, onboarding, and terminations
  • Tracking, preparing, and submitting all pay-related actions for faculty, adjuncts, staff, and students
  • Maintaining up-to-date and accurate digital records and tracking documents in a confidential and yet shareable format for the appropriate managers
  • Creating and running reports as needed
  • Processing I-9s for all new hires and ensuring compliance with federal regulations; assisting international hires with the process of getting social security numbers and successfully completing all necessary steps to ensure they may work and be paid in a timely manner
  • Responding to general questions about pay, timesheet, or benefits issues and coordinating with University HR, Payroll, or Student Employment as needed to resolve issues
  • Integrating analytical and creative thinking to continuously improve processes


We will not sponsor applicants for work visas for this vacancy. 
Conditions of Employment
  • The typical schedule is Monday-Friday 8:00am – 5:00pm.


  • This position is eligible for some remote work subject to approval and workload.

  • This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime and limited time off during high peak times, etc. as directed and approved by the supervisor.
Essential Designation No
FLSA Non-Exempt
Position Restricted? No, this is a continuing E&G funded position and not term-limited
Position Term 12 month - Continuing
Position Months
Required Qualifications
  • High School Diploma or equivalent
  • Several years relevant administrative experience in a professional, demanding environment involving secure, confidential information
  • Experience using an HR-related information system and/or processing personnel-related transactions
  • Excellent interpersonal skills with a commitment to exceptional customer service and support and the ability to interact with a wide range of internal and external constituents
  • Excellent oral and written communication skills
  • A strong capacity to work independently with an affinity to develop solutions collaboratively with colleagues across the Law School and the University
  • Intermediate skills with MS 365 applications (Word, Excel, Outlook, TEAMS, and PowerPoint) and the ability to quickly learn new programs
  • Strong problem-solving and analytical ability
  • Strong organizational skills with the ability to carry out multiple competing and changing priorities within a deadline-driven environment
  • Detail oriented with good auditing skills
  • Ability to read and understand policies and follow procedures
Preferred Qualifications
  • Bachelor’s degree or some college-level work
  • Substantive experience with an HR information system or related data processing system
  • Experience supporting two (2) or more functional HR areas (e.g. Compensation, Benefits, Recruitment/ Employment)
  • Previous experience working for a VA state agency
  • Higher Education Experience
  • Experience establishing workflow processes and standards operating procedures (SOPs)
  • Experience with PeopleAdmin, Banner, Blackboard, Qlik, Qualtrics, Adobe Pro, and DocuSign or similar systems and applications
  • Experience with OneDrive and SharePoint
Is the position remote work eligible? Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range Up to $50,000
Advertised Pay Range Statement
All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
University Salary Range U07
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none
Job Open Date 05/21/2024
Review Begin Date 05/28/2024
Job Close Date
Open Until Filled Yes
Special Application Instructions
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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