HCM/Payroll Support Pro

Who We Are:

System Administration, which also houses the Office of the President, is located in the uptown neighborhood of Denver with a few smaller offices located on the campuses.  Many of our departments support the educational and research missions of the four University of Colorado campuses, but System Administration is not considered a campus. We provide diverse opportunities for professional development, innovation, and collaboration with talented staff and faculty.  Learn more about CU System Administration . 

Position Summary:

The position of the HCM Payroll Support Professional will serve as a functional advisor and ambassador for Employee Services while providing service, support and counseling to university faculty, staff, students, retirees and their dependents through payroll programs, policies, and procedures and to department users entering transactions into the Human Capital Management (HCM) system. This position serves as part of a Payroll cross-functional team consisting of HCM/Payroll Support, Payroll Coordinators, and Payroll Processors.  The teams work together, sharing information, with identified campus staff, students, and system users, rotating as determined by team and leadership.  The person in this position will contact and answer calls from customers (employees) and CU department users via telephone, e-mail, or by responding to and addressing tickets submitted to Cherwell, the HCM/Payroll issue tracking system. Professional customer service and proficient oral and written communication is required of this position. HCM/Payroll Support Professionals must work with a sense of urgency responding to all Cherwell tickets and escalations within the designated Service Level Agreements (SLA) established by Employee Services leadership.

The HCM Payroll Support Professional role will assess incoming issues or concerns and determine the best way to resolve them. This person must determine the customer’s knowledge base to educate them on appropriate procedures to ensure timely and accurate payroll payments and may guide users to the appropriate resource materials and training guides.  They will raise issues to other members of their payroll team as appropriate. This person will be responsible for recording contact information and resolutions into Cherwell.

The HCM Payroll Support Professional role reports to the Assistant Director of Payroll Operations and is exempt from the State of Colorado Classified Staff system. 

Where You Will Work:

This role is eligible to work remotely within the United States.

Diversity and Equity:

The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities, persons within the LGBTQ+ community and all veterans.

Duties & Responsibilities:

Duties and responsibilities of the position include, but are not limited to:

• Receive inbound calls for level 1 and 2 questions and issues which include but are not limited to the CU policies and procedures, portal access, HCM system, including questions with position data, job data, personal data and time collection.
• Provide answers to questions and issues related to pay, multistate tax compliance and issues, overpayments, and off-cycle payments, Time and Attendance, Absence Management, and CU’s Applicant Tracking and Recruiting system.
• Research and update incorrect or missing data in employees’ job or personal data.
• Respond to level 1 and 2 issues sent to the HCM Community email inbox within established SLA.
• Collaborate with other members of the Payroll cross-functional team regarding escalated issues.
• Provide timely feedback to the organization regarding service failures or customer concerns.
• Build sustainable relationships with team and campus staff through trust and open and interactive communication.
• Track all escalations via the Cherwell ticketing system.
• Adhere to established metrics with regards to Cherwell ticket closure.
• Ensure the professional delivery of HCM and payroll actions in compliance with Employee Services technical guidelines, administrative policies, and procedures.
• Prepare and/or review written step-by-step guides on duties to guarantee knowledge transfer opportunities for other members of the Payroll cross-functional team.      

What We Offer:

Salary: The anticipated hiring range has been established at $53,000-$57,000.

CU System Administration takes into consideration a combination of the selected candidate’s education, training and experience as it relates to the position, as well as the position’s scope and complexity, internal pay equity and external market value when determining a salary level for potential new employees.

Benefits: With our unparalleled range of benefits, including top-notch healthcare, comprehensive wellness programs, enriching professional development, and a dynamic work-life balance, we ensure your holistic growth and happiness.

• No-cost or low-cost medical & dental plan options, some inclusive of IVF assistance.
• Disability, Life, Vision Insurance options.
• Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10% of your gross pay, a 401k or 403b plan and a 457 deferred compensation plan.
• Pre-tax savings plans, such as Health care and Dependent care flexible spending accounts.
• Embrace a healthy work-life balance with ample sick and vacation leave, along with at least 12 paid holidays. This includes a dedicated week off for winter break.
• 4 weeks of parental leave to adjust to the joys of parenthood.
• Tuition Benefit of 9 waived credits for eligible courses on any CU campus per academic year for employees, as well as options for your dependents.
• Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
• Many additional perks & programs with the CU Advantage .

Additional taxable fringe benefits may be available. 

For more information on benefits programs, please review our Comprehensive Benefits Guide . 

Access our Total Compensation Calculator to see what your total rewards could be at CU.  (This position is a University Staff position)

Qualifications:

Minimum Qualifications:

Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications.  You must meet all minimum requirements listed at the time of application to be considered for this role.

• Bachelor’s degree from an accredited institution of higher education or equivalent professional experience (education requirement may be substituted by professional experience, including four years’ experience in a fast-paced Customer Service environment).
• At least one (1) year of experience using a Human Resources Information System (HRIS), or other similar systems or tracking systems.

Preferred Qualifications:

• Two (2) years of experience using a Human Resources Information System (HRIS), or other similar systems.
• One (1) year experience working as a Customer Service Representative.
• Experience in Higher Education environments.
• Experience with PeopleSoft HCM system.
• Fundamental payroll knowledge including the ability to explain how social security, Medicare, federal and state taxes are taken on a paycheck.

Knowledge, Skills, and Abilities:

To be successful in this position, employees will need to know the following:

• Knowledge of payroll systems and processes.
• Knowledge of HCM system.
• Exceptional written and oral communication skills.
• Ability to work independently, handle multiple concurrent tasks and responsibilities, and to deal with changing priorities, while maintaining personal effectiveness.
• High level of commitment to customer service.
• Ability to use Microsoft Office programs.
• Ability to establish and maintain good working relationships with co-workers, supervisors, other University personnel, and the public. 

How to Apply:

For full consideration, please attach the following as separate documents to your application:

1.      A cover letter identifying the job specific minimum qualifications you possess

2.      A resume including any and all relevant experience to be accurately assessed against the qualifications listed in the posting.

Please ensure you check the “Job Specific Attachments” box next to each document on the “Required Documents” page of the application for the appropriate documents to be attached. 

When to Apply:

For full consideration completed applications must be submitted by March 12th.  Reference checking is a standard step in our hiring process. You may be asked to provide contact information, including email addresses, for up to five references as part of the search process for this position. *Please note: All application materials must be submitted through CU Careers; emailed materials will not be considered.*

Sponsorship Statement:

We are unable to sponsor applicants for work visas for this position.

Background Check Statement:

The University of Colorado is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history. The Immigration Reform and Control Act requires that a verification of employment eligibility be documented for all new employees by the end of the third day of work. The University of Colorado is committed to diversity and equality in education and employment.

ADA Statement:

We are committed to an inclusive and barrier-free search process. We provide accommodations for applicants requesting accommodation through the search process such as alternative formats of this posting.  Individuals with disabilities in need of accommodations throughout the search process should contact the ADA Coordinator at: [email protected] .