Grants Support Specialist

University of North Carolina at Charlotte, United States

Updated: about 2 months ago
Location: Charlotte, NORTH CAROLINA
Job Type: FullTime
Deadline: ;

Position Information
General Information


Vacancy Open to All Candidates
Employment Type Permanent - Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 003010
NC Salary Grade Equivalency GN07
Classification Title Accounting Technician - Journey
Working Title Grants Support Specialist
Salary Range $38,303 - $46,815
Anticipate Hiring Range $38,303 - $43,000
FLSA Status Non Exempt
Division Academic Affairs
Department College of Humanities & Earth and Social Sciences (Col)
Work Unit Geography and Earth Sciences
Work Schedule
8:00 am – 5:00 pm, Monday -Friday.
Primary Purpose of Position
This position is responsible for providing day-to-day financial and administrative support for the department’s grants and contracts. The Grants Support Specialist engages with faculty, staff, and other college-level staff, as well as with university-level offices to ensure the highest quality of post-award support and guidance.
Minimum Education/Experience
Required Minimum Qualifications:
High school diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience.
University Preferred Qualifications:
High school diploma/GED, and three years of experience which includes accounting work. A two-year degree in business administration or accounting may be substituted for two years of experience.
Essential Job Duties
  • The position is responsible for all aspects of departmental post-award grant administration: Processing all grant-related personnel hiring, purchasing and travel.
  • Financial Management by facilitating and monitoring expenditures and budgets, assisting PI’s with the application of federal, state and private funding agency guidelines and terms and conditions; responsible for expense transfers; and assuring the accuracy of grant closeouts.
  • The position may serve as a backup for other like positions in the college including but not limited to purchasing, processing revenue receipts and requisition approvals.
Other Work Responsibilities
  • Financial management (reconciliation of grant funds, data entry into a shadow system, receiving/invoicing, budget revisions/justifications, recording and tracking cost-share, and release time tracking).
  • Purchasing (uses 49er Mart and p-card to secure all equipment (capital and non) and supply purchases, waiver of competition justification, equipment contracts).
  • Travel (prepare Travel Authorization/Travel Reimbursement for all externally funded travel for faculty, postdocs and students).
  • Hiring – responsible for grant-funded hiring and personnel-related issues for faculty (release time requests and summer pay), postdocs and student employment.
  • Assist the Principle Investigator with the interpretation of the agency’s guidelines and terms and conditions.
  • Be familiar with OMB Circular, and 2 CFR200.
  • Other duties, as assigned by College Business Officer.
Departmental Preferred Experience, Skills, Training/Education
  • Previous experience with accounting and financial management, in Higher Education is desirable.
  • Knowledge of Banner, 49er Mart, Niner Research, P-card, or similar University systems is desirable.
  • Professional experience managing and reconciling externally funded grants and contracts.
  • Knowledge of Microsoft Office (Excel, Word, Access). Strong written and verbal communication skills.
  • The ability to work with very careful attention to detail and deadlines is essential.
  • Demonstrated knowledge of reviewing, viewing and correcting complex information.
  • Completion or currently enrolled in the Certification in Grants and Contracts Administration Certificate program is desirable.
Necessary Licenses or Certifications
Work Location 335 McEniry
Posting date 02/24/2024
Closing date 03/10/2024
Proposed Hire Date 03/25/2024
Contact Information
Special Notes to Applicants
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits

The finalist will be subject to a Criminal Background Check.
* The Search Committee will not contact references without first verifying permission with the finalist​.
Please ensure your full range of knowledge, skills, abilities, experience, and education are listed on your application.
* Do not write ‘see resume’ on your application when completing the job duties section.
If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers (see job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
Please submit a resume and cover letter with your application.
* These documents will be used to evaluate your written communication skills as well as supporting documents of your knowledge, skills, abilities, education, and professional experience.

Similar Positions