Grants & Contracts Officer III

Grants & Contracts Officer III

College of Arts & Sciences

Faculty Development

The College of Arts & Sciences at Georgia State University is transforming lives through our research advances, career-empowering teaching, and work with community partners in Atlanta and around the globe. As the largest college on the Atlanta Campus, the College of Arts and Sciences is home to more than 15,000 students, 550 faculty, and 300 staff members. Our faculty teach the core curriculum courses that serve as the foundation of nearly every student’s university education.

These are exciting times at The College of Arts and Sciences at Georgia State University. We are growing, and we are thrilled that you are interested in joining our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission of pursuing excellence.

The College of Arts and Sciences is seeking (1) an experienced Grants & Contracts Officer III

WHAT MAKES College of Arts & Science A GREAT PLACE?

• A flexible work environment
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc
• A knowledge-sharing organization that works collaboratively with diverse partners
• Professional development opportunity and mentorship
• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

The ideal candidate for this position will perform post-award activities for the college’s large, complex, and diverse research portfolio of federal, state, local, and private grants, contracts, and agreements. Post-award activities include broad duties in award management and compliance in collaboration with OSPA. This position involves supervision, interaction, and training of team members on post-award activities, including expenditure review, HR transactions, and interpreting award terms and conditions for approving expenses on sponsored projects, among other assigned duties.  

The essential duties and responsibilities of the Grants & Contracts Officer III are the following:

• Supervises a GCO I. 
• Interacts with and trains their team members on post-award activities, including expenditure review, HR transactions, and interpreting award terms and conditions for approving expenses on sponsored projects, among other assigned duties.
• Assist PIs in assigned departments with interpreting local, state, and federal guidelines for sponsored project spending.
• Assists in determining allowable and unallowable expenses on open projects. 
• Works in collaboration with OSPA and college departments to ensure compliance with sponsored project expenditures.
• Assists PIs in assigned departments with monthly expenditure review and reconciliation of sponsored projects including reviewing project ledgers monthly for accuracy in payroll and non-payroll expenses.
• Sends monthly expenditure reports to PIs and collects the signed copies.
• Addresses any issues noted on the expenditure review forms. 
• Creates, maintains, and sends projections for sponsored projects monthly to PIs.
• Collaborates and assists PIs and departments with effort reporting, tracking faculty buy-outs, and ensuring that effort commitments are met on sponsored projects.
• Reviews and approves expenses on assigned sponsored projects in PantherMart and Spectrum. 
• Approves MSS transactions and other personnel paperwork for assigned sponsored projects.
• Collaborates with COAS research administration staff and OSPA staff on procedures relating to research administration.
• Collaborate with University Research Centers and other University units to review and approve expenditures that originate in COAS. 
• Troubleshoots procurement and payroll errors with the COAS and University payroll and procurement staff.
• Collaborates with OSPA staff on post-award tasks for their portfolio, including award set-up, award close-outs, invoicing, and other post-award tasks.
• Interacts, as needed, with GCO IIIs, GCO IIs and OSPA staff, and University Research Centers on complex issues.
• Initiates post-award actions on sponsored projects in the research portal, including no-cost extension requests, cost transfers, an award set up, award closeout, residual transfers, and administrative changes to awards.
• Works in collaboration with OSPA on the submission and completion of these actions.
• Perform other duties as assigned.

Minimum Requirements:

• Bachelor's degree and four years of related experience or a combination of education and related experience.

Preferred Hiring Qualifications:

• Training and experience with federal grants in a university setting, background in accounting. Certified Research Administrator. 

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume
• Cover Letter

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