Grants & Contracts Officer II

Grants & Contracts Officer II

College of Arts & Sciences  

Faculty Development

The College of Arts & Sciences at Georgia State University is transforming lives through our research advances, career-empowering teaching, and work with community partners in Atlanta and around the globe. As the largest college on the Atlanta Campus, the College of Arts and Sciences is home to more than 15,000 students, 550 faculty, and 300 staff members. Our faculty teach the core curriculum courses that serve as the foundation of nearly every student’s university education.

These are exciting times at The College of Arts and Sciences at Georgia State University. We are growing, and we are thrilled that you are interested in being a part of our team. We are surrounded by individuals empowered to use their expertise and talents to achieve our mission to pursue excellence.

The College of Arts and Sciences is seeking (1) an experienced Grants & Contracts Officer II

WHAT MAKES College of Arts & Science A GREAT PLACE?

·         A flexible work environment

·         Generous benefits, including health, dental, vision, tuition assistance, retirement, etc

·         A knowledge-sharing organization that works collaboratively with diverse partners

·         Professional development opportunity and mentorship

·         A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

The ideal candidate for this position must be independent and be able to interpret federal and state grant guidelines for post-award administration and make those decisions on a day-to-day basis with limited intervention from their supervisor.

The essential duties and responsibilities of the Grants & Contracts Officer I are the following:

• Assists Pl and other administrative staff with maintaining project records, including notices of awards, advance account notices, sub-contract documentation, payroll documentation, and non-payroll documentation such as supply, consultant, and travel documentation.
• Assists PIs in assigned departments with interpreting federal, state, and private sponsor guidelines.
• and regulations for spending on sponsored awards.
• Assists in determining allowable and unallowable expenses on awards and ensuring fiscal compliance on all awards in their portfolio.
• Assists PIs in assigned departments with monthly expenditure review of sponsored awards, including reviewing project ledger (drill down) reports for accuracy for personnel and non-personnel expenses. 
• Distributes monthly expenditure reports to PIs for review and approval and addresses any questions or concerns involving expenses posting to the account.
• Creates and maintains spending projections for PIs to send out monthly with expenditure review.
• Collaborates and assists other college administrative staff with tracking faculty buy-outs and
• ensures that effort commitments are met on sponsored awards.
• Performs pre-review of effort forms for their portfolio three times a year.
• Initiates post-award actions on sponsored projects in the research portal, including no-cost extension requests, award set up, award closeouts, residual transfers, and other administrative changes and updates to awards.
• Works in collaboration with OPSA on the submission and completion of these actions.
• Initiates sub-award requests on sponsored awards and assists PIs with sub-recipient monitoring, including reviewing and approving invoices, ensuring fiscal compliance of sub-award payments, and renewing sub-awards yearly.
• Reviews and approves expenses on assigned sponsored awards in PantherMart and Spectrum.
• Approves MSS transactions and other personnel documentation on sponsored awards when appropriate, including summer salary for faculty.
• Perform other duties as assigned.

Minimum Requirements:

• Bachelor's degree and three years of related experience or a combination of education and related experience.

Preferred Hiring Qualifications:

• Training and experience with federal grants in a university setting, background in accounting. Certified Research Administrator.

To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume
• Cover Letter

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