Grants & Contract Analyst

Details

Posted: 19-Mar-24

Location: Baltimore, Maryland

Salary: Open

Categories:

Grants Management
Staff/Administrative

Internal Number: 113233-en_US

The Department of Health Policy and Management (HPM) in the School of Public Health is seeking a Grants & Contracts Analyst who will work under the supervision of the Grants and Contracts Manager. The GCA will provide support in the area of fiscal management with a prime focus on cradle to grave research administration.

The Grants & Contracts Analyst will provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to: proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout. Works independently on a variety of grants/contracts that range from simple to highly complex. This role will also assist with some aspects of non-sponsored funds management.

Job Scope/Complexity:

• Will work independently most of the time, with support from Principal Investigator (PI) and/or senior/management level grants & contracts professionals on increasingly more complex grants/contracts.
• Will provide standard professional administrative level guidance on protocols, regulations and guidelines to PI and other scientific/research professionals within the department.
• May interact with external research/administrative professionals.

Types of Sponsored Awards for Which the Position is Responsible:

• This position works independently on a variety of complex level grants/contracts, including those from NIH, CDC, RWJF and other Foundation Awards.
• These grants, contracts and awards may involve detailed budgets, multiple projects, and Subawards, Investigator-initiated, Consortium and higher complexity Foundation grants.
• Will also work directly with management of non-sponsored funds, including general funds and gifts.

Specific Duties & Responsibilities:

• Partner with and act as point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
• Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
• Review all sponsored project proposals for assigned faculty. Review involves accuracy, content, adherence to all relevant guidelines.
• Provide instruction, preparation assistance and support related to grant application procedures.
• Serve as liaison between research units, central offices and funding agencies.
• Review budgets and related justification for appropriateness and completeness of content. Provide groundwork for subcontract negotiations.
• Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
• Manage all assigned grant submissions to ensure timeliness and accuracy.
• Maintain ongoing updates and communications related to current grants and contracts, this includes regular auditing and reporting to principal investigators on financial status of grants,
• contracts and discretionary accounts. Also provide relevant updates and reports to departmental leadership, as needed.
• Manage related post-award processes, including award setup, review, account setup verification, and ensuring that staff is setup appropriately.
• Ensure that post-award responsibilities are completed, including budget distribution, account reconciliation, e-form setup, effort reporting, cost transfers, paying invoices and paperwork finalization related to subcontract setup.
• Provide information and direct assistance required to complete contract and grant closeouts, as needed.
• Other duties as assigned.

Special Knowledge, Skills & Abilities:

• Knowledge of accounting and budgeting theory and practices required.
• Ability to make independent judgments and to act on decisions on a daily basis.
• Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
• Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and CDC.

Minimum Qualifications

• Bachelor's degree
• Two years of administrative/budgeting experience
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
• Successful completion of the Research Administration Trainee program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications

• Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.

 

 

Classified Title: Grants & Contracts Analyst 
Role/Level/Range: ATP/03/PC  
Starting Salary Range: $53,300 - $93,500 Annually ($68,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: Monday to Friday: 8:30 am – 5 pm 
Exempt Status: Exempt 
Location: Hybrid/School of Public Health 
Department name: ​​​​​​​Health Policy & Management -METRC 
Personnel area: School of Public Health 

 

 

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About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.
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