Grants and Contracts Administrator Lead

University of Idaho, United States

Updated: 3 months ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP004238P
Position Title Grants and Contracts Administrator Lead
Division/College University Research
Department University Research
Location Moscow, Off Campus Location - Remote/Hybrid Work Option Available
Posting Context Statement
Position Overview
The Grants and Contracts Administrator (GCA) Lead oversees the University of Idaho’s grants and contracts management team (known as the Post Award team). This position provides organization, oversight, and analysis of sponsored (externally funded) projects, to ensure compliance with the terms and conditions of the agreement, cited federal regulations and university policies and procedures. This position is responsible for the independent review and processing of all agreements, modifications, and requests for sponsor prior approval, with a focus on high-risk and complex project types. The GCA Lead also provides training to faculty and staff in the areas of grants, contracts, subcontracts, and other sponsored project related areas.
Duties may include:
  • Supervise Post Award team members and act as unit lead; exercise delegated decision-making authority
  • Serve as a liaison between university stakeholders and funding agencies to resolve project-related administrative questions and issues
  • Provide assistance, interpretation and guidance to team members, principal investigators (PIs), and other university employees to mitigate risks associated with sponsored funding
  • Research and analyze new and existing agency requirements; recommend changes to university policy as needed for compliance
  • Simultaneously handle a variety of assignments that require a high degree of attention
  • Resolve complex compliance issues in a professional setting; implement policy changes and solutions when warranted
  • Collect and review all required documents on assigned projects, including federal contracts and complex or high-risk project agreements
  • Verify accurate reporting of financial data in the financial system of record
  • Identify compliance risks and resolve the issue
  • Create and maintain process documentation for post award team
  • Develop, deliver and participate in workshops and seminars, including trainings for large audiences
  • Maintain records and metrics data for the team and report data to supervisor and stakeholders
  • Adjust metrics collection points to facilitate the needs and goals of the unit and university
  • Work in a customer service-oriented team environment to accomplish shared goals
  • Utilize team metric data to plan for volume trends and staffing needs
  • Organize, prioritize, and plan team and personal workloads to meet deadlines
  • Other duties as assigned
Unit URL
https://www.uidaho.edu/research/about/osp

Position Qualifications


Required Experience
  • Three years in a sponsored programs-related support position with a primary responsibility of stewarding compliance with contractual terms and conditions
  • Supervising the work of others or leading project teams to accomplish shared goals
  • Using spreadsheet software to compile, summarize and analyze financial data
  • Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
  • Interpreting, applying and explaining financial stewardship policies, procedures, rules and regulations; including translating complex technical concepts into clear language for general audiences
  • Analyzing information from a variety of sources, identifying problems, defining alternatives and assisting with implementing recommendations
  • Independently managing projects that involve multiple stakeholders
  • Developing, recommending, and evaluating unit procedures and policies and implementing changes when warranted
Required Education
  • High School Diploma or equivalent
Required Other
Additional Preferred
  • Bachelor’s degree
  • Certified Research Administrator or Certified Financial Research Administrator
  • Four or more years of experience in a sponsored programs-related support position either pre- or post-award, doing work related to compliance with the regulatory principles that govern sponsored funding, preferably at an institution of higher education, non-profit or federal entity
  • Experience with the applicability of multiple regulatory agency policies to advance a decision or process
  • Experience with policy development and implementation
  • Experience applying precedence for allowability based on like situations in compliance with sponsor-specific terms
  • Experience serving as a liaison between internal and external entities and individuals to coordinate activities and resolve issues
  • Experience using the Banner database system, specifically the finance and human resource modules
  • Experience working in a customer service-oriented team environment to accomplish shared goals
Physical Requirements & Working Conditions
Degree Requirement N/A: No degree requirement

Posting Information


FLSA Status Overtime Exempt
Employee Category Exempt
Pay Range $65,000 annually or higher depending on experience.
Type of Appointment Fiscal Year
FTE
1
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. Uncertain
Posting Date 12/20/2023
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Please address all the minimum requirements in the Letter of Qualification . Preferential review of applicants to begin on January 4, 2024.
If you would like a full copy of the job description for this position, please contact Kathleen Skovgard at [email protected] .
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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