Grants and Contracts Administrator II

University of Idaho, United States

Updated: 2 months ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP004007P
Position Title Grants and Contracts Administrator II
Division/College University Research
Department University Research
Location Off Campus Location - Remote/Hybrid Work Option Available, Moscow
Posting Context Statement
The Office of Sponsored Programs is responsible for ensuring the responsible stewardship of research funding, and overseeing the submission of proposals by reviewing those proposals to ensure compliance with federal, State, University and sponsor regulations and guidelines.
Position Overview
The Grants and Contracts Administrator II (GCA II) is responsible for sponsored project compliance in conjunction with other units and with faculty and staff who act as stewards of sponsored project funding. This position ensures sponsored project compliance by providing organization, oversight, analysis, and award management of their assigned sponsored project agreements, including a comprehensive analysis of agreement terms and conditions, cited federal regulations and university policy and procedure. This position is responsible for reviewing and processing all assigned agreements, modifications, and requests for sponsor prior approval, with a focus on mid- to high-risk project types.
Duties may include:
  • Collect, analyze, interpret and document required information from sponsored project agreements and amendments, including sponsor terms, federal regulations, deliverables, etc.
  • Serve as a liaison between university stakeholders and sponsor contacts to resolve project-related administrative questions and issues
  • Provide assistance, interpretation and guidance to principal investigators (PIs) and other university employees
  • Conduct research and analysis of new and existing agency requirements; recommend changes to university policy as needed for compliance
  • Simultaneously handle a variety of assignments that require a high degree of attention
  • Resolve compliance issues
  • Review, interpret, and translate budget data to establish accounting in the financial system
  • Enter and review recorded data in the electronic research administration (ERA) system for upload into the financial system
  • Identify compliance risks and work with supervisor to resolve the issue
  • Assist with updating process documentation
  • Develop, deliver and participate in workshops and seminars
  • Maintain records and contribute to metrics data
  • Organize, prioritize, and plan personal workload to meet deadlines
  • Other duties as assigned
Unit URL
https://www.uidaho.edu/research/about/osp

Position Qualifications


Required Experience
  • Two years in a sponsored programs-related support position with a primary responsibility for stewarding compliance with contractual terms and conditions
  • Using spreadsheet software to compile, summarize and analyze financial data
  • Editing and writing business correspondence using proper grammar and punctuation as demonstrated in application materials
  • Interpreting, applying and explaining financial stewardship policies, procedures, rules and regulations
  • Analyzing information from a variety of sources, identifying problems, defining alternatives and assisting to implement recommendations
  • Independently managing projects that involve multiple stakeholders
Required Education
  • High School Diploma or equivalent
Required Other
Additional Preferred
  • Bachelor’s degree
  • Certified Research Administrator or Certified Financial Research Administrator
  • Three or more years of experience in a sponsored programs-related support position either pre- or post-award, doing work related to compliance with the regulatory principles that govern sponsored funding, preferably at an institution of higher education, non-profit or federal entity
  • Experience serving as a liaison between internal and external entities and individuals to coordinate activities and resolve issues
  • Experience with pre- or post-award sponsored projects from multiple sponsoring agencies or multiple agreement types (such as National Science Foundation and National Institutes of Health, and a subaward or contract)
  • Experience working in a customer service-oriented team environment to accomplish shared goals
  • Experience using the Banner database system, specifically the finance and human resource modules
  • Experience applying multiple regulatory policies to advance a decision or process
Physical Requirements & Working Conditions
Degree Requirement N/A: No degree requirement

Posting Information


FLSA Status Overtime Exempt
Employee Category Exempt
Pay Range $52,500 annually or higher depending on experience
Type of Appointment Fiscal Year
FTE
1
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. Uncertain
Posting Date 07/03/2023
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Preferential review of applications will begin on February 13, 2024. Please address required qualifications and any applicable preferred qualifications in the Letter of Qualification.
This position has the option of remote or hybrid work, depending on the final candidate.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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