Grants Administrator

Position Details

Position Information

Recruitment/Posting Title	Grants Administrator
Job Category	Staff & Executive - Grants Management
Department	RWJ-Psychiatry-IMHS-ZM1604
Overview	New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Grants Administrator for the department of Psychiatry at the Robert Wood Johnson Medical School. Under the direction of the Chief Administrative Officer in the Office of the Executive Chair of Psychiatry, the Grants Administrator is responsible for the day-to-day support of all projects, grants, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities in Psychiatry, as assigned. The primary responsibility of the Grants Administrator is pre-award and post-award administration of grants, contracts and other restricted funds. The Grants Administrator also ensures sponsored research activities are in compliance with the policies and procedures of Rutgers University and federal, state, foundation, corporate and other agencies. Among the key duties of this position are the following: Assists in the submission of grant and contract proposals to federal, state, foundation, corporate and other sponsors. Provides grant application guidance to faculty, administrators and staff. Prepares the proposal budget in collaboration with the Principal Investigators. Assists with the development of internal policies and procedures regarding grant and contract proposals and applications. Provides budget status reports, detailed transaction reports, projections and other reports to the Principal Investigators, CAO and department administrators, Center Directors and Chairs. Reconciles and ensures expenditures charged to Project Accounts are accurate. Submits and/or reviews and approves MarketPlace requisitions charged to restricted accounts. Ensures grants and other restricted accounts are not over-expended. Ensures the expenditures are allowable and appropriate. Closely monitors salaries charged to restricted accounts. Closely monitors Project Account balances in order to avoid deficits. Assists the Principal Investigators with the effort certification and reporting process.
Position Status	Full Time
Hours Per Week
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu .
FLSA	Exempt
Grade	27S
Position Salary
Annual Minimum Salary	85280.000
Annual Mid Range Salary	107880.000
Annual Maximum Salary	130480.000
Standard Hours	37.50
Union Description	Non-Union
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview .
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor’s Degree in Business Administration, Health Administration or related field plus five (5) years of related experience involving research and sponsored programs administration, ideally in an academic environment.  Equivalent education, experience and/or training may be substituted for the degree requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored programs activities. Understanding of proposal development, finding funding, Institutional Review Board regulations and other grant related activities. Demonstrated strong service orientation. Knowledge of computer programs, including MS Word, Excel, PowerPoint and Adobe Acrobat. Outstanding human relations and leadership skills and the ability to function in a team environment.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment	Physical Demands: Standing, sitting, walking, talking, and hearing. No special vision requirements. Must be able to lift or exert up to 25 pounds. Work Environment: Office environment. Moderate noise.
Special Conditions

Posting Details

Posting Number	24ST0509
Posting Open Date
Special Instructions to Applicants
Regional Campus	Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus	Downtown New Brunswick
City	New Brunswick
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees , Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement