Grants Administrative Specialist

Updated: about 1 month ago
Location: New York City, NEW YORK


Posted: 14-Jun-24

Location: New York, New York

Type: Full-time

Salary: Open


Medical - Clinical

Internal Number: 5329429

Grants Administrative Specialist
Title: Grants Administrative Specialist
Location: Upper East Side
Org Unit: Basic Science Research Support
Work Days: Monday-Friday
Exemption Status: Non-Exempt
Salary Range: $37.36 - $42.14
*As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices
Position Summary
Under general supervision, the Grants Administrative Specialist provides a full range of administrative, financial, and other support associated with pre- and post-award sponsored research activities and services on routine sponsored projects such as federal grants, foundation grants, and industrial contracts.
Job Responsibilities

  • Coordinates operational and programmatic support for research programs and initiatives, as well as education initiatives as needed.
  • Provides administrative support with grant transactions including the review and approval of purchases/charges and reconciliation of accounts; payment requests; and preparation of expenditure correction requests.
  • Edits and proposes changes to administrative documents or program requirements.
  • Coordinates the administration and submission of research grant and contract applications.
  • May assist with the development and implementation of the general and project-related budgeting process.
  • May oversee support staff and delegate work assignments.
  • Ensures program(s) meets all regulatory requirements.
  • Responsible for procurement activities related to goods, services, and/or equipment as needed, and disbursement/reimbursement activities as needed.
  • Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately.
  • Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
  • May assist faculty with new funding opportunities.
  • Bachelor's Degree
  • Master's Degree Preferred
  • Demonstrated knowledge and understanding of research grants is highly desired.
  • Approximately 3 years of related experience, preferably within the medical research field
Knowledge, Skills and Abilities
  • Possesses excellent work-related skills and the ability to apply them, while continually seeking ways to improve.
  • Possesses the ability to facilitate the flow of information through effective written and oral communication.
  • Demonstrates integrity and ethics at all times.
  • Appreciates and understands the connection between individual goals, departmental goals and the organizational mission.
  • Maintains a team-oriented approach, and possesses the ability to cultivate positive and collegial workplace relationships.
Licenses and Certifications
    Working Conditions/Physical Demands
    • Standard office work
    • This will be a hybrid position (up to 50%)

    Weill Cornell Medicine is a comprehensive academic medical center that is committed to excellence in patient care, scientific discovery, and the education of future physicians and scientists in New York City and around the world. Our doctors and scientists - faculty from Weill Cornell Medical College, Weill Cornell Graduate School of Medical Sciences, and the Weill Cornell Physician Organization - are engaged in world-class clinical care and cutting-edge research that connect patients to the latest treatment innovations and prevention strategies. Located in the heart of the Upper East Side's scientific corridor, Weill Cornell Medicine's powerful network of collaborators extends to its parent university Cornell University; to Qatar, where an international campus offers a U.S. medical degree; and to programs in Tanzania, Haiti, Brazil, Austria and Turkey. Our medical practices serve communities throughout New York City, and our faculty provide comprehensive care at NewYork-Presbyterian Hospital/Weill Cornell Medical Center, NewYork-Presbyterian/Lower Manhattan Hospital, NewYork-Presbyterian Hospital/Brooklyn Methodist Hospital, NewYork-Presbyterian Hospital/Westchester Behavioral Health Center, and NewYork-Presbyterian/Queens. At Weill Cornell Medicine, we work together to treat each individual, not just their conditions or illnesses, as we strive to deliver the finest possible care for our patients - the center of everything we do. Weill Cornell Medicine is an Equal Employment Opportunity Employer. Weill Cornell Medicine provides equal employment opportunities to all qualified applicants without regard to race, sex, sexual orientation, gender identity, national origin, color, age, religion, protected veteran or disability status, or genetic information.
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    About Weill Cornell Medicine
    Weill Cornell Medicine is a global healthcare leader known for the world-class patient care, cutting-edge research and top-ranked education. Every day, the employees of Weill Cornell Medicine improve lives across the city and around the globe. They help patients stay well, and our benefits and programs aim to help our employees and their families stay well by supporting their physical, financial, and professional health.
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