Graduate Services Coordinator

North Carolina State University, United States

Updated: 4 months ago
Location: Raleigh, NORTH CAROLINA
Deadline: ;

Posting Details
Job Posting Information


Posting Number PG193736SP
Internal Recruitment No
Working Title Graduate Services Coordinator
Anticipated Hiring Range Commensurate with education and experience
Work Schedule Monday - Friday, 8 am - 5 pm
Job Location Raleigh, NC
Department Department of Marine, Earth, and Atmospheric Sciences (MEAS)
About the Department
The Department of Marine, Earth, and Atmospheric Sciences (MEAS) within the College of Sciences at NC State is one of the nation’s largest interdisciplinary geoscience departments. The Department of Marine, Earth, and Atmospheric Sciences provides (1) high quality geoscience instruction to the University community through it courses in marine, Earth, and atmospheric sciences; (2) educational opportunities for undergraduate and graduate students in physics through world-class research, and (3) outreach activities that foster improved public awareness and understanding of science. Our Research programs cover a diverse spectrum including meteorology, climatology, geology, oceanography, and marine biology. MEAS includes approximately 40 faculty, 70 graduate students, and over 200 undergraduates involved in basic and applied studies of Earth Systems. MEAS is dedicated to excellence in research, teaching, and promoting a diverse and inclusive environment that allows all members of the Department to thrive. The Department offers BS, MS, and PhD degrees. Our principal concentrations include weather prediction, air quality, air-sea interactions, storm, and climate modeling, hydrology, geochemistry, oceanography, active tectonics, surface processes & Quaternary studies, geochronology, sedimentology, regional geology, and geospatial analytics applied to the geosciences.
The multi-disciplinary nature of our department lends itself to the study of such problems as prediction of severe weather (e.g. hurricanes), geologic hazards, coastal erosion, air-sea-land interactions, pollution of surface and groundwater, big-data assimilation, and global climate change. While basic research is always important, many of our research projects also have direct application to current issues such as water quality/water supply, seafood harvests, climate change, weather prediction, natural hazards, Earth resources and land use. MEAS offers degree programs in marine sciences, geology, and meteorology. Our programs include many tracks in each of our program areas and thus provide the opportunity for an education broader than bachelor’s degrees in more traditional departments. Additional information about the department and its facilities can be found on the web page: https://meas.sciences.ncsu.edu.
Opportunities exist for disciplinary and interdisciplinary interactions with a wide range of scientists at NC State. MEAS is one of the largest interdisciplinary geoscience departments in the nation. The North Carolina State Climate Office and the Raleigh office of the National Weather Service reside on NC State’s campus. MEAS is one of six NC State departments with a presence at the NC State Center for Marine Sciences and Technology (CMAST), a coastal and marine science research facility located on Bogue Sound in Morehead City, NC (http://www.cmast.ncsu.edu), and MEAS faculty participate in the Center for Geospatial Analytics (http://geospatial.ncsu.edu). In addition, the Data Science Initiative (DSI), sponsored by the Office of Research and Innovation at NC State, seeks to create a nationally recognized hub of excellence in data science and analytics (https://research.ncsu.edu/dsi). Raleigh, North Carolina is a progressive and welcoming community with a wide range of potential collaborators at nearby academic and governmental institutions in the Research Triangle. Opportunities exist to draw on departmental and campus resources to develop strong teaching expertise using best practices. Please visit our Sciences Strategic Plan and the College of Sciences Culture Charter to learn more about the College of Sciences.
NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Essential Job Duties
The focus of this position is to provide programmatic support for the graduate (M.S. and Ph.D.) programs in Marine, Earth, and Atmospheric Sciences. This position handles the numerous aspects of graduate admissions, graduate appointments, and departmental graduation processes.
Duties include:
  • Admissions and Advising – Processing admission applicants and submitting required documentation to the Graduate School, coordinating application reviews for faculty members, communicating with and advising applicants of necessary material needed for application, and processing graduate employment appointments.
  • General Advising of Graduate Students – Facilitate all graduate student-related correspondence with Graduate School, revise and update MEAS Graduate Program Handbook annually, prompt students to meet critical Graduate School and Departmental deadlines concerning class registration, leave submissions, scheduling of qualifying and final exams, and serve as temporary advisor to new graduate students.
  • Provide information to 1st-year out-of-state students on establishing residency, tuition, fees, and health insurance.
  • Establish & Maintain Graduate Appointments: Track & maintain a database of graduate student’s status within the Graduate Student Support Plan (GSSP). Anticipate deadlines and see that appointments are entered into the Peoplesoft System promptly and accurately for all graduate appointments.
  • Prepare appointment offers giving details of responsibilities and requirements. Proficiency in using NextGen to appoint and separate graduate students; Use of SIS to track and monitor progress through degree requirements and to support program assessment and review.
  • Communication – Maintain the public face for the MEAS Graduate Programs, including developing content for the associated websites and social media outlets (Facebook, Twitter, LinkedIn). Communicate program events to the University community.
  • Event Planning – Coordinate New Student Orientation, prospective student visits, and biannual Departmental graduation ceremonies. Provide accounting staff documentation for payment.
  • Travel – Organize travel and accommodation for prospective students visiting for the annual recruitment weekend. Provide accounting staff documentation for payment.
Other Responsibilities
  • Serves on committees within the department or across campus as needed.
  • Other tasks or duties as requested.

Qualifications


Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
 
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
  • Knowledge of Microsoft Word and Excel Spreadsheets
  • Strong written and oral communication skills
  • Excellent organizational skills with attention to detail
  • Ability to work independently on defined tasks and with others in a team setting
  • Ability to meet deadlines
Preferred Qualifications
N/A
Required License or Certification
N/A
Valid NC Driver's License required No
Commercial Driver's License Required? No

Recruitment Dates and Special Instructions


Job Open Date 12/20/2023
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 01/04/2024
Notice to Applicants
Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume.”
Special Instructions
Please include as attachments a resume, cover letter, and contact information for at least 3 professional references.

Position Details


Position Number 00043209
Position Type SHRA
Position Classification Band Title Student Services Specialist
Position Classification Band Level Journey
Position Classification Salary Range $31,200 - $83,866
Salary Grade Equivalency GN07
Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.0
Appointment 12 Month Recurring
Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events Non Mandatory - Emergency Event
Time Limited Position No
Time-Limited Appointment Length (if applicable)
Department Id 178601 - Marine, Earth And Atmospheric
AA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected] .
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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