Graduate Programs Coordinator

University of North Carolina at Chapel Hill, United States

Updated: about 1 month ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 09 Aug 2024

Posting Information
Posting Information


Department SOP-DPET-452200
Career Area Administrative/Clerical Support
Is this an internal only recruitment? No
Posting Open Date 07/26/2024
Application Deadline 08/09/2024
Position Type Permanent Staff (SHRA)
Position Title Admin Support Specialist - Advanced
Salary Grade Equivalent GN08
Working Title Graduate Programs Coordinator
Position Number 00034334
Vacancy ID P019406
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Monday – Friday, 8:00 am to 5:00 pm
Work Location CHAPEL HILL, NC
Position Location North Carolina, US
Hiring Range $45,478 - $55,915
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The UNC Eshelman School of Pharmacy (www.pharmacy.unc.edu) is one of six health science schools (Pharmacy, Nursing, Dentistry, Social Work, Public Health, Medicine) at the University of North Carolina at Chapel Hill and is one of the oldest health science academic programs at Chapel Hill. The School teaches approximately 600 PharmD students and 145 graduate students. The School has built a reputation for its continued pursuit of excellence, rigorous education and training programs, cutting-edge multidisciplinary research, progressive pharmacy practices, efficient business operations, and its outstanding faculty, staff, and students. The School was named the number one School of Pharmacy in the U.S. by the U.S. News and World Report. The School has experienced unprecedented growth and success and continues to strategically position itself for sustained impact, as articulated in the School’s Strategic Plan (https://pharmacy.unc.edu/about/oe/strategic-plan/).
Our Vision is to be the global leader in pharmacy and pharmaceutical sciences. Our Mission is to prepare leaders and innovators to solve the world’s most pressing health care challenges. We are Advancing Medicine for Life through innovation and collaboration in pharmacy practice, education, research, and public service.
Position Summary
The Graduate Program Coordinator performs administrative and office support activities for the Division of Pharmacotherapy and Experimental Therapeutics (DPET) and its graduate program. This position is heavily involved with all matters regarding the graduate program within the division including recruitment, progression and graduation. 
This position will provide administrative support that includes, but is not limited to, assisting with Finance/HR tasks and inquires, processing travel and payments, preparation/editing of documents, calendar management, special event support, and general clerical support for various activities.
Minimum Education and Experience Requirements
High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Required Qualifications, Competencies, and Experience
Prior experience in providing administrative support capacity is essential.
The candidate must have a working knowledge of all Microsoft Office and Adobe Acrobat products, relative to their position. This would include PowerPoint, Outlook, Word, Publisher, and Excel. It is expected upon hire to maintain a level of proficiency related to these products.
Must possess strong professional interpersonal skills. 
Must be organized and possess refined multi-tasking skills with demonstrated ability to work with a high level of accuracy and attention to detail. 
Must be able to exercise sound judgment and work proactively and independently. Must have the ability and willingness to follow through, resolve issues, complete assigned tasks, be proactive to improve processes within job function, and mitigate risks. 
Must be willing to work as a team and be flexible and able to easily adapt to change to accommodate needs in the division.
Preferred Qualifications, Competencies, and Experience
Experience working in a fast-paced environment. 
Knowledge of UNC systems and policies is preferred. 
Ability to prosper in a fast paced and hectic environment that often involves quick decision making and multitasking skills. 
A proven ability to function independently yet being able to recognize when to seek guidance from supervisors is crucial. 
A preferred candidate would have a track record of success in event planning and/or administrative support for multiple shareholders. 
The incumbent should be able to promote and maintain a productive and collaborative work environment and create a knowledgeable and welcoming workplace for faculty, administrators, staff, and learners.
A preferred candidate would have some experience proofing and editing documents for general grammatical errors. Experience with citation/bibliography management is preferred, especially with citation software like Endnote and/or RefWorks.
A preferred candidate would have a background, or interest, in marketing/communications. Skills would include creating graphics/logos and good writing/editing skills. Creativity is welcomed.
Prior experience with UNC finance and travel systems is preferred.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.
Position/Schedule Requirements Weekend work occasionally
Special Instructions
Apply online athttps://unc.peopleadmin.com/postings/285201 with a cover letter, CV/resume,and a list of at least three (3) professional references with their full contact information.
Quick Link https://unc.peopleadmin.com/postings/285201

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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