Graduate Program Manager - Part Time

101224BR

Campus: Tempe

Program Manager

Job Description

Under administrative direction of the School of Art graduate leadership, the part-time Program Manager performs work of considerable difficulty in coordinating and directing the activities and functions of the School of Art graduate program. This individual will play an integral role in providing comprehensive administrative support for two graduate degrees (MA, PhD) in the areas of art history and art education. They will independently ensure that the goals and objectives of these graduate programs are accomplished in accordance with priorities, time limitations, funding limitations or other specifications. The Program Manager will report to the Director of the School of Art.  This position is part-time.

Department Name

School Of Art

Full-Time/Part-Time

Part-Time

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$25,000 - $40,000 per year; DOE

Close Date

29-May-2024 - EXTENDED

Essential Duties

General Administration

• Have a thorough understanding of university and unit policies and procedures.
• Apply functional knowledge of department policies and procedures to both simple and complex inquiries and regular and irregular/situational requests from the School of Art’s graduate community of students, faculty, and staff. 
• Manage projects, including day-to-day functions (coordination and integration of information) as well as long range planning and design, working with the academic professionals.
• Represent the department/school/college and serve on/support graduate unit-level committees.
• Provide the day-to-day direction and escalation for issues that require management resolution. 
• Supervise the activities of subordinates.
• Develops and monitors daily operations and coordinates program/project activities, and supports the implementation of graduate initiatives.

Recruitment, Admissions, Retention

• Supports the recruitment of graduate students utilizing the most appropriate promotional and marketing methods.
• Develop a deep understanding of graduate student success initiatives and developing strategies to best implement them across the advising faculty. These initiatives include, but are not limited to: 
  • Interactive Plan of Study (iPOS)
  • Scholarship Portal 
  • Salesforce 
  • Graduate College Student Support
  • End of Term Processing  
  • Graduate Admissions Campaigns
• Oversee matriculation timelines and benchmarks for graduate candidates, as well as the related contract administration, and maintain all pertinent records and documentation. 
• Configure and manage working tools and active spreadsheets for student tracking and record-keeping to be comprehensive and streamlined for workflow efficiencies.
• Construct and codify systems to support uniform processes for admissions decisions and RA/TA allocation for each degree area within the School of Art. 

Program Development

• Oversee the assessment of effectiveness for the graduate program(s) including analysis of results; takes or recommends proper action based on outcomes.
• Participate in strategic planning initiatives, and other small-group strategy sessions to revise existing programs and design and implement new graduate programs. 
• Work directly with program chairs (area coordinators) on development of check sheets and handbooks.
• Create and maintain internal documentation for day-to-day training and development of assigned academic advising faculty, including provisional advisors and graduate committee chairs.
• Supervise and facilitate the development of high-impact training materials, training content, training delivery modes, or workshops, meetings and conferences with program  participants.
• Supervise the preparation of graduate assistantship budget proposals; establishes expenditure controls and recommends the allocation of resources within the limitations of the budget.
• Establishes and maintains liaison with graduate college in preparation of proposals for continued funding.

Minimum Qualifications

Bachelor's degree in a related field AND five years administrative/coordination experience; OR, Master's degree in field appropriate to area of assignment AND three years administrative/coordination experience; OR Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Demonstrated knowledge of and experience with curriculum process and higher education systems and related principles
• Experience in project management and customer service
• Evidence of effective communication skills
• Experience in creating and updating website pages, including posting copy and loading images to websites
• Experience using good organizational skills
• Experience working with technical/specification writing and documentation
• Experience with software applications including PeopleSoft, MS Office, Adobe Acrobat and Salesforce.
• Experience in applying the principles, techniques and methods of teamwork, compromise and collaboration to produce desired outcomes

Working Environment

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting
• Use office equipment including a laptop computer
• Lift up to 20 pounds
• Work both independently and within a complex structured team
• Normally receives no instructions on routine work and general instructions on new assignments with review of completed tasks.
• This position is part-time

Department Statement

The Herberger Institute comprises the School of Art; School of Arts, Media and Engineering; The Sidney Poitier New American Film School; School of Music, Dance and Theatre; The Design School; and the ASU Art Museum. With 130 degree and certificate options, and programs ranked top 20 in art, design, music, theatre, digital culture, film, dance and more, plus a top university art museum, a leading immersive media facility, and national and international partnerships, the Herberger Institute is a powerhouse of art, culture and design. 

Our mission is to position designers, artists, scholars and educators at the center of public life and prepare them to use their creative capacities to advance culture, build community and imaginatively address today’s most pressing challenges.

The vision of the Herberger Institute is to advance the New American University by embedding designers, artists and arts-based inquiry at its core and throughout the communities it serves locally, nationally and internationally. With 7,000+ students, mare than 700 faculty members, and 130 program options, the Herberger Institute is committed to redefining the 21st-century design and arts school.

As part of Arizona State University, the most innovative university in the nation, the Herberger Institute seeks to drive and scale new ways for arts and design to have impact in our world. We invite you to join our work.

Values:

• Creativity as a core 21st-century competency
• Design and the arts as critical resources for transforming our society
• Innovation, enterprise and entrepreneurship
• Interdisciplinary and transdisciplinary collaboration and research
• Social embeddedness
• Projecting all voices
• Excellence

https://herbergerinstitute.asu.edu/

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Total compensation at ASU is defined as more than the salary paid for the valuable work performed to support the success of our ASU students. It includes:

• Salary and wages paid
• Comprehensive package of affordable benefit plans and programs
• Access to world-class educational opportunities at deeply discounted rates
• ASU's total compensation estimator shows the approximate value of your overall compensation

ASU is a diverse enterprise with a wide variety of work and learning modes, locations and a commitment to sustainability, innovation and employee work-life balance. We are determined to maintain our position as an employer of choice in a competitive labor market.

Flexible work options 

• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

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Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.