Updated: 1 day ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 13 Jun 2024
Posting Summary
| Logo | |
|---|---|
| Posting Number | STA00348PO24 |
| Job Family | Enrollment Management |
| Job Function | Student Services |
| USC Market Title | Student Services Program Coordinator |
| Link to USC Market Title | https://uscjobs.sc.edu/titles/132669 |
| Job Level | P0 - Professional |
| Business Title (Internal Title) | Graduate Program Coordinator |
| Campus | Columbia |
| Work County | Richland |
| College/Division | College of Arts and Sciences |
| Department | CAS School of Earth, Ocean and, Environment |
| State Pay Band | 4 |
| Approved Starting Salary | |
| Advertised Salary Range | $37,735 |
| Location of Vacancy | |
| Part/Full Time | Full Time |
| Hours per Week | 37.5 |
| Work Schedule | Monday through Friday 8:30 AM – 5:00 PM Must be willing to work a flexible schedule to meet the needs of the department. |
| Basis | 12 months |
| Job Search Category | Student Services |
About USC
| About University of South Carolina | From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond. |
|---|---|
| Inclusive Excellence Statement | At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees. |
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.
Position Description
| Advertised Job Summary | Under the limited supervision of the SEOE Graduate Director and Business Manager, coordinates the daily operations of the SEOE Graduate Student Services Office, which supports MS and PhD degrees in Geological Sciences and in Marine Sciences, the Masters in Environmental and Earth Resource Management (MEERM), and dual degree in MEERM/JD. Provides guidance to the Graduate Director and graduate students regarding admissions requirements, financial aid, curriculum requirements, degree progression, and graduation requirements. Develops and administers policies and procedures for the degree programs to ensure conformance with SEOE, University and Graduate School requirements. Creates and maintains reports of student information. Supports prospective student visits and graduate student orientation. Manages hiring for all SEOE graduate students and graduate teaching assistants. |
|---|---|
| Minimum Qualifications | Bachelor’s degree. |
| Preferred Qualifications | Bachelor’s degree and 2 years of related experience in a student services filed. Knowledge of PeopleSoft HCM, Banner, Data Warehouse, Listserv, CollegeNet, Formstack, and E-Verify. Ability to edit PDF files. Experience with Microsoft Access. Knowledge of the principles, policies and practices of the University of South Carolina and the College of Arts and Sciences. |
| Knowledge/Skills/Abilities | Excellent oral and written communication skills. Excellent organizational and managerial skills. Knowledge of database management. |
Job Duties
| Job Duty | Coordinate recruiting efforts for SEOE graduate programs: a) Prepare all necessary correspondence, reports, and other documents needed for recruitment of new graduate students. Work with Graduate Director on informational brochures as needed. b) Coordinate and attend graduate student recruiting events at various national and regional meetings. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 10 |
| Job Duty | Coordinate processing of new graduate program applicants: a) Track and process prospective graduate student applications through the review process. b) Advise prospective graduate students on university and school admission requirements and financial support opportunities and criteria. c) Organize on-site interviews and recruiting events for prospective students (e.g., arrange accommodations, transportation, meetings etc.) d) Prepare orientation materials and conduct orientation session for new students. e) Organize graduate student retreat for incoming students and the Spring and Fall receptions. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 25 |
| Job Duty | Advise enrolled students on degree progression and clear students for registration. Maintain confidential student files. Advise students of important requirements and other opportunities via the graduate student listserve. Arrange, coordinate, and host graduate student employment and internship recruiting visits. Serve as liaison with the Graduate School, International Programs, Registrar’s Office, Bursar’s Office, Financial Aid Office, Office of National Fellowships and Scholar Programs, Contract Grant Accounting, Honors College, College Alumni Office, the private sector and various scientific associations. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 15 |
| Job Duty | Provides assistance to SEOE’s faculty and students as related to student services administrative support to ensure compliance with federal, state, and University policies and procedures. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 5 |
| Job Duty | Contribute to the overall success of the College of Arts and Sciences by performing all other duties and responsibilities as assigned. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 5 |
| Job Duty | Process all necessary payroll and tuition abatement forms for graduate research and instructional assistantships. Coordinate assignment of SEOE instructional assistantships. Solicit and organize all required background check forms, electronic submission of E-Verify form, and I-9 documentation for each graduate student employee. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 30 |
| Job Duty | Compile data and assist with program assessments. |
|---|---|
| Essential Function | Yes |
| Percentage of Time | 10 |
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
| Safety Sensitive or Security Sensitive | No |
|---|---|
| Hazardous weather category | Non-Essential |
Posting Detail Information
| Number of Vacancies | 1 |
|---|---|
| Desired Start Date | 06/01/2024 |
| Job Open Date | 04/29/2024 |
| Job Close Date | 06/13/2024 |
| Open Until Filled | No |
| Special Instructions to Applicant | Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by June 13, 2024. The University of South Carolina offers a valuable benefits package including but not limited to:
Click here to learn more about why you should work at USC. |
| Quicklink for Posting | https://uscjobs.sc.edu/postings/167551 |
| EEO Statement | The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations. |
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