Gift Processing Coordinator

Belmont University, United States

Updated: 4 months ago
Location: Nashville, TENNESSEE


Gift Processing Coordinator

We are now accepting applications for a qualified Gift Processing Coordinator at Belmont University. 

Employment Type 

Staff

Internal Job Category

Exempt (Staff)
Full-Time

Department

EVP for Advancement

Hours 


Primary Duties and
Responsibilities:		 

About the Office of University Advancement
The Office of University Advancement helps Belmont University achieve its mission by building a stronger community of support for the entire campus amongst all its constituencies.  In collaboration with university partners, Advancement is leading the effort to prepare for the most ambitious fundraising campaign in the university’s history.  Building on a track record of success, Belmont University is undergoing a period of growth and is actively increasing its institutional advancement capacity and capabilities so it can realize its full potential as a Christ-centered university in the thriving city of Nashville, TN.  The Office of Advancement is led by Executive Vice President Dave Rosselli.
Position Overview
Belmont’s Advancement Service’s team is seeking a Gift Processing Coordinator to join their growing team. The Gift Processing Coordinator assists with gift administration activities, including gift and pledge processing; generating tax receipts, acknowledgments, and pledge reminders; resolving gift-related issues; and interfacing with finance and accounting staff as necessary.
Job Responsibilities

  • Process and oversee gifts and pledges (cash, checks, securities, gifts-in-kind, credit cards, bank drafts, matching gifts, payroll deductions) from alumni, friends, corporations, foundations, and other constituents of the university based on current policies and procedures.
  • Ensure all gifts are promptly and accurately entered, receipted, and acknowledged.
  • Accurately determine appropriate gift designation, solicitation code and other gift attributes for correct gift/pledge reporting.
  • Reconcile gift and pledge batches.
  • Completes and/or coordinates the production and proofing of gift receipts, acknowledgements, pledge reminders, and honoree/memorial notifications.
  • Works with donors and staff to resolve gift-related issues and reconcile Advancement and Accounting records.
  • Create, audit, and update constituent and gift records. Assist with managing electronic and paper records for Development.
  • Assist in providing database and other technologies user training for student workers and select staff members.
  • Assist in scheduling and coordination of Advancement Services’ student workers.
  • Assist in the execution of recurring and ad hoc projects.
  • Maintain solid understanding of IRS charitable contribution rules and regulations as they relate to gift processing and receipting.
  • The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University's values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 
  • Ability to embody the Belmont culture and possess a deep appreciation for the University’s Christian mission.
  • Ability to work collaboratively with colleagues, team members, and institutional leaders.
  • A strong comfort level functioning in a data-driven environment using metrics and data to measure and strengthen results.
  • Consensus builder who seeks input and perspectives from others to make informed decisions and set strategic courses of action.
  • Possess a level of self-confidence to make contributions, present ideas and perform at the executive management level.
  • Big thinker
  • Exemplary communication skills, both verbal and written, with the capacity to articulate the needs, interests, and achievements of Belmont University, along with strong listening skills.
  • Demonstrated understanding of current and emerging advancement best practices and the capacity to adapt these as appropriate to University Advancement, as well as a keen sense of the current and developing trends in higher education advancement.
  • Must be able to maintain confidentiality, be creative, inquisitive, self-motivated, accurate, willing to take charge, follow through, and show behavior of professionalism and integrity.
  • Be able to prioritize among a variety of tasks and simultaneously monitor and maintain multiple projects.
  • Must be able to work individually and as part of a team dedicated to responsive service.
  • Detail and goal-oriented
  • Must meet stringent deadlines and manage a heavy workload.
  • Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
  • Ability to work effectively with a wide range of constituencies in a diverse community.
   
Required Education Associate's degree or equivalent; bachelor's degree preferred.
  
Required Experience Data entry and user-level database experience required; familiarity with CRM systems or databases used in higher education and/or fundraising preferred. Two to four years of office experience required; experience in a fundraising environment preferred.
  
Working Conditions & Physical Requirements The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is required to speak and hear sufficiently to communicate effectively by phone or in person at normal volumes. The employee’s vision must be adequate to read correspondence, computer screen, forms, etc. The position requires good manual dexterity. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing as necessary.

 

 


 

The selected candidate will be required to complete a background check satisfactory to the University.

Belmont University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

 


Primary Duties and
Responsibilities:		 

About the Office of University Advancement
The Office of University Advancement helps Belmont University achieve its mission by building a stronger community of support for the entire campus amongst all its constituencies.  In collaboration with university partners, Advancement is leading the effort to prepare for the most ambitious fundraising campaign in the university’s history.  Building on a track record of success, Belmont University is undergoing a period of growth and is actively increasing its institutional advancement capacity and capabilities so it can realize its full potential as a Christ-centered university in the thriving city of Nashville, TN.  The Office of Advancement is led by Executive Vice President Dave Rosselli.
Position Overview
Belmont’s Advancement Service’s team is seeking a Gift Processing Coordinator to join their growing team. The Gift Processing Coordinator assists with gift administration activities, including gift and pledge processing; generating tax receipts, acknowledgments, and pledge reminders; resolving gift-related issues; and interfacing with finance and accounting staff as necessary.
Job Responsibilities

  • Process and oversee gifts and pledges (cash, checks, securities, gifts-in-kind, credit cards, bank drafts, matching gifts, payroll deductions) from alumni, friends, corporations, foundations, and other constituents of the university based on current policies and procedures.
  • Ensure all gifts are promptly and accurately entered, receipted, and acknowledged.
  • Accurately determine appropriate gift designation, solicitation code and other gift attributes for correct gift/pledge reporting.
  • Reconcile gift and pledge batches.
  • Completes and/or coordinates the production and proofing of gift receipts, acknowledgements, pledge reminders, and honoree/memorial notifications.
  • Works with donors and staff to resolve gift-related issues and reconcile Advancement and Accounting records.
  • Create, audit, and update constituent and gift records. Assist with managing electronic and paper records for Development.
  • Assist in providing database and other technologies user training for student workers and select staff members.
  • Assist in scheduling and coordination of Advancement Services’ student workers.
  • Assist in the execution of recurring and ad hoc projects.
  • Maintain solid understanding of IRS charitable contribution rules and regulations as they relate to gift processing and receipting.
  • The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.

Required Qualifications: Belmont University seeks to attract and retain highly qualified faculty and staff that share the University's values and will contribute to its mission and vision to be a leader among teaching universities bringing together the best of liberal arts and professional education in a Christ-centered community of learning and service. 
  • Ability to embody the Belmont culture and possess a deep appreciation for the University’s Christian mission.
  • Ability to work collaboratively with colleagues, team members, and institutional leaders.
  • A strong comfort level functioning in a data-driven environment using metrics and data to measure and strengthen results.
  • Consensus builder who seeks input and perspectives from others to make informed decisions and set strategic courses of action.
  • Possess a level of self-confidence to make contributions, present ideas and perform at the executive management level.
  • Big thinker
  • Exemplary communication skills, both verbal and written, with the capacity to articulate the needs, interests, and achievements of Belmont University, along with strong listening skills.
  • Demonstrated understanding of current and emerging advancement best practices and the capacity to adapt these as appropriate to University Advancement, as well as a keen sense of the current and developing trends in higher education advancement.
  • Must be able to maintain confidentiality, be creative, inquisitive, self-motivated, accurate, willing to take charge, follow through, and show behavior of professionalism and integrity.
  • Be able to prioritize among a variety of tasks and simultaneously monitor and maintain multiple projects.
  • Must be able to work individually and as part of a team dedicated to responsive service.
  • Detail and goal-oriented
  • Must meet stringent deadlines and manage a heavy workload.
  • Experience working in a fast-paced environment and the ability to respond to high-pressure situations. Ability to thrive in an environment of hard work.
  • Ability to work effectively with a wide range of constituencies in a diverse community.
   
Required Education Associate's degree or equivalent; bachelor's degree preferred.
  
Required Experience Data entry and user-level database experience required; familiarity with CRM systems or databases used in higher education and/or fundraising preferred. Two to four years of office experience required; experience in a fundraising environment preferred.
  
Working Conditions & Physical Requirements The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. While performing the duties of this job, the employee is required to speak and hear sufficiently to communicate effectively by phone or in person at normal volumes. The employee’s vision must be adequate to read correspondence, computer screen, forms, etc. The position requires good manual dexterity. This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing as necessary.

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