Fiscal Technician - Business Services

James Madison University, United States

Updated: 4 months ago
Location: Harrisonburg, VIRGINIA
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Working Title Fiscal Technician - Business Services
Position Number 8334
Posting Number S3456
State Role Title Financial Services Specialist I
Position Type Classified
Position Status Full Time
FLSA Status Non-Exempt: Eligible for Overtime
College/Division Business Services
Department 300117 - Card Services
Pay Band 4
Pay Rate Pay Range
Specify Range or Amount $46,000 - $50,000
Is this a JMU Only position? No
Is this a grant-funded position? No
Is this a Conflict of Interest designated position? No

Position Summary Information


General Information
The Card Services department is seeking a highly motivated full-time Financial Services Specialist to support Business Services. This position will provide fiscal and administrative support to Card Services, Madison Print Services and Mail Services while upholding departmental, divisional and university stated missions, values and goals.
This position will cover the closing shift for the office daily until 5pm and work extended hours as needed during peak times (summer orientations and semester start ups).
Duties and Responsibilities
Business Services
- Complete monthly budget reconciliations
- Assist with budget preparation and analysis
- Process vendor invoices for payment
- Reconcile Small Purchase Credit Card monthly
- Prepare reports as needed for internal use and external customers
- Submit work orders as needed in AiM for all areas of responsibility
- Attend fiscal trainings and meetings to ensure university policies and procedures are always followed and executed appropriately
Card Services
- Review daily paperwork for accuracy
- Reconcile Off Campus Merchant sales daily
- Main point of contact for Off Campus Merchants
- Daily Reconciliation of Customer Service office (twice per week or as needed)
- Maintain supply inventory and order supplies and equipment as needed through eVA
- Participate in Orientation and beginning of semester registration
- Coordinate and prepare all travel related authorizations and arrangements for staff
- Submit staff reimbursements in Chrome River
Madison Print Services
- Place orders in eVA for production equipment
- Assist with Print Services annual inventory
Mail Services
- Process monthly billing
– Process vendor invoices for payment
- Track yearly spend for contracted services
Qualifications
Required:
- Strong organizational skills
- Excellent attention to detail
- Exceptional communication skills
- Excellent customer service skills
- Computer experience with proficiency in Microsoft office, particularly Excel
- General understanding of accounting procedures
- Ability to prioritize tasks
- Ability to work independently and as part of a team
- Ability to work in a fast paced environment
Additional Considerations:
- Knowledge of CS Gold System
- Knowledge of PeopleSoft – Finance and Student Administration
Condition(s) of Employment
Employment is contingent upon the successful completion of a criminal background check.
E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

Posting Detail Information


Posting Date 12/13/2023
Beginning Review Date 12/21/2023
Closing Date
Open Until Filled Yes
Proposed Starting Date 02/05/2024
EEO Statement

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.
Reasonable Accommodation Request
If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or [email protected] . You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.
Annual Security and Annual Fire Safety Report
Notice of Availability – Annual Security and Fire Safety Report
The Annual Security and Fire Safety Report contains information regarding campus security and personal safety including topics such as: crime prevention, the university police law enforcement authority, crime reporting policies, disciplinary procedures, protocols for the immediate notification of students and staff upon confirmation of a significant emergency on campus and other matters of importance related to security and safety. The report includes statistics for the most recent three-year period of reported crimes that have occurred on campus; in certain off-campus buildings or property owned or controlled by JMU or its affiliates; and on public property within or immediately adjacent to and accessible from the campus.
The Annual Security and Fire Safety Report includes campus housing fire statistics for the most recent three-year period, a description of each on-campus student housing facility fire safety system, the number of fire drills held during the previous calendar year, policies or rules on portable electrical appliances, smoking, and open flames in student housing; and procedures for student housing evacuation in the event of fire along with other fire safety information.
The JMU Annual Security and Fire Safety Report includes the Harrisonburg campus and the three overseas branch campuses; Florence, Antwerp, and London. It is available electronically http://www.jmu.edu/publicsafety/clerycompliance/2018Annual-Security-and-Fire-Safety-Report.shtml
You can obtain a copy of any of this report by contacting the Office of Public Safety, MSC 6810, James Madison University, Harrisonburg, VA 22807 or request that a copy be mailed to you by calling (540)568-6769/6913.
Minimum Reference(s) Required 3
Quick Link for Direct Access to Posting https://joblink.jmu.edu/postings/16048
Additional Posting Information

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