Fiscal Support Analyst
Application Deadline: June 13, 2024
Salary: $31,000
About Arkansas Tech:
Founded in 1909, Arkansas Tech University is a comprehensive public institution with a rich history, maintaining regional accreditation from the Higher Learning Commission (HLC) and classification as a Southern Regional Education Board (SREB) level III institution. ATU was ranked the No. 1 regional public university in Arkansas by U.S. News and World Report in 2021-22 and 2022-23 and CollegeNET recognizes ATU as the No. 1 institution in Arkansas on its Social Mobility Index. Since 2019, Arkansas Tech has been the host institution for the prestigious Arkansas Governor’s School. The 559-acre Russellville campus, located in the scenic Arkansas River Valley between the Ozark and Ouachita Mountains, is just one hour from the capital city of Little Rock. Russellville features a charming blend of historic and modern architecture as well as the recreational opportunities provided by Lake Dardanelle and several state parks. Offering more than 100 undergraduate degree programs and more than 40 graduate degree and certificate programs across five academic colleges and two campuses, Arkansas Tech strives to provide a solid educational foundation for life-long learning to a diverse community. For more information about Arkansas Tech University and the surrounding community, please visit our website at www.atu.edu/hr to find our “Live Here” informational resources.
Position Summary:
The Fiscal Support Analyst for Academic Advising and Career Services position reports to the Associate Dean for Academic Advising and Career Services in the Division of Student Affairs. This is a full-time, non-tenure track, 12-month position. This position is responsible for ensuring the smooth operation of administrative functions within the Center for Academic Advising and Career Development (AACD). This position performs administrative tasks including ordering supplies, managing budgetary matters, and ensuring compliance with University policies and procedures, including FERPA guidelines. This position serves as the primary point of contact between the AACD and students, faculty, staff, and the general public.
Essential Duties and Responsibilities:
Oversee reception duties, including answering phones, responding to inquiries, and greeting visitors. Monitor and ensure all in-person, electronic, and phone contacts are handled in a polite and professional manner and that messages are relayed efficiently.
Serve as the primary point of contact for students, faculty, and staff regarding inquiries, appointments, and general information.
Provide assistance to students, faculty, staff, and the general public.
Review and answer or prepare correspondence relating to University programs.
Under the supervision of the Associate Dean, manage a small student support staff including monitoring performance, scheduling, and approving timesheets of student workers.
Process and maintain student records, including appointment schedules, academic plans, and advising notes, in compliance with University policies and regulations. Ensure confidentiality and security of student information in accordance with FERPA guidelines.
Verify and process requisitions, travel requests, and compile financial information used by supervisor to formulate budget proposals and monitors expenditures to ensure optimum operating efficiency.
Assist in developing or revising policies, procedures, and directives based on research findings.
Interpret University administrative directives, policies, and procedures to ensure consistent application.
Assist supervisor by maintaining leave records, appointment calendar, and prioritizing incoming correspondence.
Process financial transactions, including reimbursements, invoices, and purchase orders.
Maintain accurate records of financial transactions and prepare reports as needed.
Work with Associate Dean and both Assistant Deans to complete a review of processes and procedures to determine efficiency and effectiveness of current operations in the AACD. Integrate and streamline services being offered for student and the campus community.
Possess and convey a positive and motivational attitude for the team.
Lead by example and maintain the Division's collaborative culture and work ethic by providing a caring and supportive environment.
Performs other duties as assigned.
Knowledge, Skills, and Abilities:
Knowledge of computers and software applications.
Ability to prepare, present, and review oral and written information and reports.
Ability to research and analyze related work information.
Ability to develop, recommend, interpret, and apply policies and procedures.
Ability to analyze financial records and prepare reports.
Ability to plan, organize, and direct the work of others.
Minimum Requirements:
The formal education equivalent to a bachelor's degree in general business, accounting, or related field [OR] four (4) years of direct work experience in general business, bookkeeping, basic accounting, billing, or related experience.
Preferred Qualifications:
Experience in an Academic Advising or Career Services office or similar environment.
Banner or other student information system database experience.
Proficiency with relevant technology including Microsoft Office Excel and Word.
Ability to interpret University policies and regulations.
Work Location, Environment, and Physical Demands:
Office setting located on the Russellville campus.
What to Submit:
Resume
Cover letter
Three to five (3-5) references.
To be considered for the position of Fiscal Support Analyst, all applications must be received and processed through our applicant tracking system Cornerstone prior to the closing date on June 13, 2024, before 6:00 pm central time.
Please go to https://atu.csod.com/ats/careersite/search.aspx?site=1&c=atu to apply now.
This position is subject to a pre-employment criminal background check. A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Arkansas Tech University is an AA/EOE employer committed to attracting and retaining a diverse workforce. All qualified applicants will receive consideration for employment.