Fiscal Officer

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Job Title:
Fiscal Officer

Department:
Engineering | Service Center

The Financial Operations Specialist 3 under the direction of the Business Operations Center Manager, provides fiscal and procurement guidance and support within the College of Engineering. Serves as cost center manager in assigned department and/or unit and reviews and approves procurement, travel and fiscal transactions in Workday. Serves as contact for day-to-day fiscal administration for assigned department and/or unit. As a part of the Business Operations Center (BOC) to ensure compliance and efficient processing of fiscal transactions. Partners with HR Consultant(s) to ensure accurate processing of personnel appointments including funding. Initiates Costing allocations and PAAs for College of Engineering. Works as a team member to provide high level customer service to faculty, staff, and students, ensuring processing is timely, efficient, accurate and in compliance. Manages monthly reconciliation for the College including GL, payroll processing, costing allocation updates, etc. Partners with the Finance Operations Director and manges various entries (e.g., FAA, ODP, etc.) within Workday. Works closely with Business Manager to review and understand available budget. Ensures all University and College policies are followed, ensures supporting documentation conforms to university guidelines. As directed by the College Internal Control structure, ensures segregation of duties in the processing of every transaction, appropriate mandatory approvals and reconciliation.

50% Provides fiscal and procurement guidance and support within the College of Engineering. Serves as cost center manager in assigned department and/or unit and reviews and approves procurement, travel and fiscal transactions in Workday. Serves as contact for day-to-day fiscal administration for assigned department and/or unit. Works with Business Operations Center (BOC) to ensure compliance and efficient processing of fiscal transactions. Partners with HR Consultant(s) to ensure accurate processing of personnel appointments including funding. Oversees monthly financial reports distribution to faculty and staff and answers questions in response to reports; Gathers data for financial request.

30% Manages monthly reconciliation for the College including GL, payroll processing, costing allocation updates, etc. Partners with the BOC and manages various entries (e.g., FAA, ODP, etc.) within Workday. Works closely with Finance Manager to review and understand available budget.

20% Works as a team member to provide high level customer service to faculty, staff, and students, ensuring processing is timely, efficient, accurate and in compliance. Ensures all University and College policies are followed, ensures supporting documentation conforms to university guidelines. As directed by the College Internal Control structure, ensures segregation of duties in the processing of every transaction, appropriate mandatory approvals and reconciliation.

Required Qualifications

A Bachelor’s degree in an appropriate field or an equivalent combination of education and experience is required.

Desired Qualifications

Bachelors degree in Accounting, Business Administration or related area or an equivalent combination of education and experience is required. Experience in accounting/billing processes required. Knowledge of university human resource and fiscal policies and procedures desired. University E-Report experience desired.

Additional Information:

Required: Resume and Cover Letter

Hiring Range: $58,000 - $77,400

Location:
Bolz Hall (0146)

Position Type:
Regular

Scheduled Hours:
40

Shift:
First Shift

Final candidates are subject to successful completion of a background check.  A drug screen or physical may be required during the post offer process.

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