Fiscal Assistant II

Fiscal Assistant II

This position is located in the Department of Epidemiology, jointly managed by the College of Public Health and Health Professions (PHHP) and the College of Medicine (COM) and will serve as the Fiscal Assistant. This is a highly professional position requiring daily contact with students, faculty, staff, and the greater university community. This position will process fiscal and travel operations for the Department of Epidemiology under the direction of the Assistant Director of Administrative Services.

Process all purchasing from Miscellaneous Gifts & Grants (MG&G), State, research awards, and other departmental funding. This includes requisitions, encumbrances, vouchers, and PCard purchases. Ensure proper documentation and approvals are obtained in the PHHP preapproval application prior to making purchases. Responsible for maintaining all backup documentation in compliance with UF policies and procedures daily and ensuring the appropriate backup documentation exists for every fiscal transaction processed. Track payment status of vouchers to ensure payment processes accurately and timely. Process employee reimbursements, deposits, journals, and cash expense refunds.

Maintain filing system in accordance with UF regulations for voucher backups, reconciliation reports and other fiscal documentation as necessary. Responsible for completing the correct paperwork for approval of destroying documents following the records retention policy set by the University of Florida.

Responsible for obtaining quotes for furniture, computers, and supplies in the department. Act as a department liaison with all vendors. Ensure proper signatures and documents submitted according to UF policies and procedures.

Process all travel including department and grant funded trips for the Chair, Faculty, Staff, Students, and department visitors. Ensure Travel Requests (TR) and Travel Expense Reports (TER) are initiated in UF GO and proper funding is approved by the Assistant Director, when appropriate. Responsible for notifying travelers when UF GO TAs and TERs are ready for submission. Responsible for obtaining proper receipt documentation for travel paid with department and research funding in accordance with UF travel guidelines. Reconcile all travel related PCard charges for all Department of Epidemiology PCard holders. Process all International travel in accordance with Department, College, and UF policy and procedure.

Assist with management of inventory and work with college Property Manager to ensure compliance with property tracking and surplus is in compliance with protocols, rules, and regulations.

$22.50 - $25.38 per hour; salary is competitive and commensurate with education and experience. UF offers a generous benefits package.

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

• Ability to take initiative to anticipate problems and proactively propose solutions.
• Excellent communication, organizational, and computer skills (including the MS Office Suite).
• Experience with Web navigation tools and programs.
• Must be able to work independently, maintain confidentiality, and exercise good judgement at all times.
• Ability to assess tasks for priority and manage time accordingly.
• Willingness and ability to learn new tasks.
• High level of attention to detail is essential.
• Must be able to interact with faculty, staff, and visitors – in person, via written communication, an on the telephone with a high level of professionalism.  

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This position has been reposted; previous applicants remain under consideration and need not re-apply.

Schedule: Normal work hours are Monday-Friday, 8:00 am – 5:00 pm.

This position is time limited. 

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy with your application for your considerations. 

The University of Florida is committed to non-discrimination with respect to race, creed, color, religion, age, disability, sex, sexual orientation, gender identity and expression, marital status, national origin, political opinions or affiliations, genetic information and veterans’ status in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. 

If an accommodation is needed to apply for this position, please call 352-392-2477 or the Florida Relay System ate 800-955-8771 TDD. Hiring is contingent upon eligibility to work in the U.S. Searches are conducted according to Florida’s Sunshine Law.