Financial Specialist

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Pennsylvania State University Office of Budget and Finance invites applications for the position of Floating Financial Specialist (Financial Coordinator) to support financial operations across the University.  This position is intended to provide support when vacancies or projects requiring additional help occur.  This important role is geared towards providing comprehensive financial support to faculty and staff in Academic and/or Administrative units.

The Financial Specialist (Financial Coordinator) will have a broad range of responsibilities, including but not limited to:

• Expenditure Review and Approval:  Review and approve expenditures and forms in multiple financial systems. Review and approve expenditures on general and restricted funds to comply with University policy and procedures, as well as specific regulations and/or guidelines on restricted funds for assigned unit.
• Budget Management:  Participate in the preparation and implementation of budgets for the assigned unit.
• Position and Effort Management and Payroll:  Open new and manage existing positions.  Review and approve all personnel actions including new appointments and promotion processing.  Reconcile clearing accounts for assigned areas.  Manage all Pay and Effort functions (due to changes in salary and/or budget) and salary clearing accounts. Responsible for all labor plans through Labor Distribution
• Policy Guidance and Compliance:  Provide guidance on the interpretation of policies to ensure compliance and maintain internal controls. Resolve intermediate to moderately complex issues for both internal and external customers, effectively communicating policies and procedures as necessary.
• Procedure Documentation and Compliance:  Document existing procedures for the administrative area, recommend procedural updates, review for compliance, and assist the Finance Office in auditing activities.
• Team Leadership:  Assist in directing the work of lower-level financial staff, contributing input towards their performance evaluations.

Education and Experience

This position will be filled at the Intermediate Professional , Advanced Professional, or Senior Professional level depending on the successful candidate’s education and experience.   Bachelor’s Degree and 1 year of relevant experience or equivalent combination or education and experience is required for Intermediate Professional level.  Additional Education and/or experience is required for higher level positions.

This position offers a flexible work arrangement that combines remote and on-campus work. Questions related to flexible work should be directed to the hiring manager during the interview process.

Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks. 

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission.

The pay range for this position, including all possible grades is:

$51,000.00 - $102,300.00

Salary Structure - additional information on Penn State's job and salary structure. 

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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