Financial Coordinator 2

Coordinates the financial operations of a large or complex unit. May oversee the activities of clerical financial support personnel.

EEO/AA

INFORMATION SPECIFIC TO THIS POSITION

As part of the UH Libraries Finance team, the successful candidate will work with another Financial Coordinator 2 to establish updated and efficient workflows, communication, and cross-functional team work. We welcome candidates who are eager to engage in teamwork and change management. 

Duties Specific to This Position Include:

• Managing procurement card expenses for all cardholders, including monitoring transactions in Citi GCMS, submitting final expense reports in PeopleSoft Finance, and creating monthly budget reports
• Procuring library and office supplies, technology, and equipment for UH Libraries and helping manage the procurement budget
• Preparing vouchers to pay for invoices and creating requisitions for equipment and maintenance contracts
• Serving as the primary liaison to UH Purchasing and Accounts Payable departments
• Overseeing cash handling and coordinating cash and check deposits
• Correcting reconciliation discrepancies with reallocations and journal vouchers
• Compiling recurring and ad hoc financial reports
• Processing reimbursement to employees and non-employees, including relocation expenses
• Serving as the Libraries travel coordinator and T-Card manager, including monitoring university travel and reimbursement policies, advising librarians on travel procedures, and managing payments and reimbursements
• Creating and submitting invoices, and monitoring payment status
• Registering vendors and new employees (as part of the onboarding process) in PaymentWorks 
• Serving as the departmental Flexval administrator to provide parking validations for Libraries official visitors and donors

 

Qualifications

 

Bachelors and 1 year experience

Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of one (1) years of directly job-related experience.

Additional Job Posting Information: 

• Department is willing to accept experience in lieu of education
• May be eligible for Alternative Work Arrangements (AWA) after initial training period.

Preferred Qualifications Specific to This Position:

• 1+ years of directly job-related experience 
• Exceptional organizational skills with the ability to manage multiple competing priorities
• Experience with finance and administration processes, specifically procurement and purchasing

Knowledge, Skills, and Abilities:

• Excellent communication skills
• Adaptability to accommodate changing workflows and technology
• Sound judgment and decision-making
• Effective, independent problem-solving skills
• Ability to work well in cross-functional teams