Financial Associate I (Payroll Specialist)

Details

Posted: 27-Mar-24

Location: USA - MA - Boston

Type: Full-time

Salary: Open

Categories:

Financial
Staff/Administrative

Internal Number: 65296BR

Job Summary

The Payroll Specialist reports to the Manager of Payroll Operations, with the primary responsibility of processing the Faculty, Annual Appointees and Teaching Fellow payrolls at the Harvard T.H. Chan School of Public Health (SPH). This position reviews all payroll actions generated from the departments to ensure compliance with University/SPH policies and procedures, enters payroll actions into the payroll system, and serves as the expert for the Faculty, Annual Appointees and Teaching Fellow payrolls. The Specialist works as the liaison with all SPH employee types (faculty, staff and students), SPH's Office of Faculty Affairs, SPH's Human Resources Office, Central Payroll Office, Tax Office, International Office, Student Financial Services, etc. This position proactively reviews financial data for correct salary and retro-active payments, provides research, and investigates and resolves complicated issues. This role supports departments by addressing payroll questions and providing guidance; reconciles the Monthly and Teaching Fellow payroll transactions; serves as SPH Time Entry and Absence Management Systems Administrator; and provides back-up for other members of the payroll team.

Position Description

Additional duties and responsibilities include, but are not limited to, the following:

• Responsible for reviewing and approving all data fields on Wasabi personnel transactions to ensure adherence to personnel/payroll policies and procedures for the Faculty, Annual Appointees and Teaching Fellow payrolls
• Supports SPH departments by addressing Faculty, Annual Appointees and Teaching Fellow payroll issues and questions, as well as providing guidance on policies and procedures via formal or informal training as needed; participates in problem resolution of payroll operations issues; acts as primary back-up for the other payroll team member
• Serves as liaison between Financial Services and the SPH Community to resolve issues in a timely manner while maintaining productive and positive relationships
• Supports the Manager of Payroll Operations with payroll processing
• Ensures quality customer service to employees and departments
• Ensures financial compliance with University policies and procedures and applicable legal rules and regulations
• Performs other duties as assigned

Basic Qualifications

• 3+ years of related experience required; a combination of education and experience may be considered

Additional Qualifications and Skills

The following job-specific skills and competencies are preferred:

• Bachelor's Degree
• Knowledge of Microsoft Office, specifically Excel, Word and PowerPoint
• Experience with financial systems; knowledge of HART and/or PeopleSoft is a strong plus
• Strong written and oral communication skills
• Excellent interpersonal and organizational skills; experience setting priorties, meeting deadlines and multi-tasking with minimal supervision
• Experience working independently and as part of a team
• Proven discretion with confidential information
• Proven customer service skills with a ready to adapt mindset
  

The following cultural competencies are also preferred:

• Awareness of and aptitude to appropriately and effectively understand, respect, and adapt to cultural and identity-based difference within group environments
• Knowledge of and commitment to concepts and issues tied to social justice, diversity, equity, and inclusion
• Skills related to creating and supporting an environment that allows for inclusion, effective intercultural engagement, and personal humility and authenticity
• Experience fostering and reinforcing an environment that values unique experiences, cultures, backgrounds, and goals

Additional Information

Join the Harvard T.H. Chan School of Public Health to support our mission of health research and education, and to be a part of the oldest institution of higher learning in the country!
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• The Harvard T.H. Chan School of Public Health does not provide visa sponsorship, now or in the future, for staff positions.
• Harvard University requires pre-employment reference checks and background screenings.
• This position has a 90 day orientation and review period.The O&R period will be waived for any internal Harvard employee transfers.

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The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up to date on CDC-recommended vaccines.

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