Financial Analyst

Division of General Internal Medicine

Full Time

76840BR

Job Summary

The Financial Analyst (FA) will work under general supervision of the Lead Research Services Analyst (RSA; Research Administrator 4) to track financial activities within the DGIM Academic Office at Mount Zion. The incumbent will track a number of individual faculty accounts, which will include, but not limited to, faculty discretionary funds, private contracts, and small sponsored funds, and is responsible for serving as the faculty’s single point of contact for their accounts and ensuring faculty are provided with quality, efficient, responsive, and responsible financial administration services.

The incumbent will facilitate the process of administering funds for faculty by reconciling expenses against approved budgets, generating projections based on actual expenditures, preparing the fiscal closing reports and final reconciliation of costs, troubleshooting over expenditures and appropriation issues, working with faculty for financial management issues, and other duties as assigned. For each approved/awarded funds, the FA serves as a liaison between the Departments, faculty, fund agency, and other institutions to provide support as needed and ensure effective communication. The incumbent is also expected to provide back-up support to the research administrative team for the management of other sponsored funds.

This incumbent must be knowledgeable of cost accounting standards and have the basic understanding of financial accounting. Additionally, the Financial Analyst will be responsible of assisting with Award Verification, BearBuy, MyExpense, petty cash handling, journals, funding entries, and salary cost transfers for the division.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up):TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

The Department of Medicine (DOM) is the largest department in the School of Medicine (SOM) here at UCSF, with more than 600 full-time faculty. The mission of the Department includes research, teaching, patient care, and public service. The Department has a decentralized organizational structure across four locations (Mission Bay, Parnassus Heights, San Francisco Veterans Affairs Health Care System, and the Zuckerberg San Francisco General) and approximately 38 divisions. UCSF DOM has consistently ranked among the top four departments of medicine in the country. Authority and accountability of the Department rests with the Department Chair (leads Parnassus Heights site) and also directs the Vice Chairs/Chiefs at the SFVAHCS and ZSFG.

The Division of General Internal Medicine (DGIM) is one of the divisions within DOM and SOM. DGIM, one of the larger Divisions in DOM, is home to a spectacular group of faculty, learners, and staff committed to outstanding patient care, research, and education. DGIM is a national leader in clinical care, education, and research, and our mission is to provide high quality and accessible clinical care, train the future leaders of primary care, and to conduct cutting-edge research in wide-variety of disciplines, including the aspects of health outcomes related to socioeconomic and ethnic factors. DGIM has more than 75 faculty, almost 45 MSPs/VCPs/post-doctoral trainees, over 70 learners, and 150+ staff (both Campus and Health) and we serve more than 25,000 diverse patients, with expenditures over $33M.

Required Qualifications

• Bachelor's degree in related area and 1+ years of administrative experience or related experience; and / or equivalent experience / training.
• Experience working with financial data and administrative policies and procedures.
• Working knowledge in cost accounting standards and basic understanding of financial accounting
• Ability to gather reasonably retrievable information to organize, and perform basic financial analysis assignments.
• Demonstrated ability to effectively present information verbally and in writing clearly and concisely.
• Demonstrated ability using spreadsheet and database software for moderately complex financial analysis, fiscal management, and financial reports.
• Demonstrated ability to handle a variety of tasks with a high degree of accuracy (multitasking) and ability to set priorities when confronted with competing requests. Ability to meet tight deadlines and last minutes requests efficiently and accurately.
• Ability to take initiative and follow through independently on projects
• Demonstrated strong interpersonal skills with an emphasis in tact and diplomacy and ability to interact with members from various levels of an organization.
• Demonstrated strong administrative and organizational skills.
• Demonstrated record of excellent reliability in attendance and punctuality.
• Demonstrated commitment to projects and strong initiative.
• Solid knowledge and demonstrated proficiency in using computer systems, software programs of Microsoft Office, especially Excel and PowerPoint.
• Attention to detail.
• Agile learner with demonstrated ability to manage several projects simultaneously, and respond rapidly to conflicting priorities.
• Demonstrated ability to handle confidential information with tact and discretion; ability to exercise good judgment, identify problems, and seek appropriate resolutions.
• Demonstrated ability to interpret, apply policies and regulations and problem solve.

Preferred Qualifications

• Knowledge of UCSF systems and administration.
• Experience working in academic medical setting, understanding best business practices, organizational theory, accounting and finance, and experience working with a diverse population from all level.
• Working knowledge of finance policies, practices, and systems.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Code and Payroll Title

007708 FINANCIAL ANL 2

Job Category

Financial, Professional (Non-Clinical)

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Additional Shift Details

Monday - Friday; 8:00 AM - 5:00 PM