Department
About the Department
OSRF oversees the core facilities, which make up a pivotal and essential part of the research ecosystem, providing critical resources that enable existing and emerging technologies to facilitate groundbreaking discoveries. OSRF Cores offer expertise in state-of-the-art instrumentation and services as well as experimental design and data analysis to advance research programs across the disciplines. Operated as fee-for-service facilities, OSRF cores are managed in order to best support the University’s mission to discover and create new knowledge of living systems. We are driven by the research needs of the faculty.
Job Summary
Under the supervision of the Associate Director of Finance & Administration and the Director of Finance & Administration, this position provides financial and administrative support to the Core Facilities overseen by the Office of Shared Research Facilities (OSRF) and the Animal Resources Center (ARC).
Responsibilities
Issue invoices on a monthly basis for 19 OSRF facilities and 14 departmental cores.
Manage communication with investigators and core directors regarding invoice disputes, modifications, or concerns and make necessary adjustments in the billing system in a timely manner.
Partner with core directors to ensure usage data is timely and accurately loaded into the billing system.
Coordinate with the Sr. Business Support Assistant to issue past-due notifications monthly.
Maintain investigator accounts in the AIMS system.
Work with Senior Accountant to process ARC complex procurement requests, including standing orders, vendor set-up, and other special requests; assist cores with procurement requests as needed.
Accurately record and submit monthly billing for several ARC services including SSTs, Transnetyx, and Gnotobiotics.
Point of contact for Isoflurane ordering in the ARC.
Main point of contact between the core management system support and the core directors through system implementation and as ongoing troubleshooting support; act as key system expert and maintain familiarity of system from all user types.
Work with the Cancer Center to ensure we have the latest Cancer Center Member list; responsible for ensuring the members are accurately listed in the billing system.
Monitor, update, and correct service rates in the billing system and on individual core websites.
Maintain high level of professionalism in all written and verbal communication with internal/external core users and with core directors.
Embrace the E4 Leadership Principles (Engage, Evolve, Excel, Equality) and continually strive for process improvement; engage in E4L events throughout the ARC and OSRF.
Helps to prepare monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
Works with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Education:
Bachelor’s degree in finance, accounting, or business.
Experience:
2 years or more of relevant work experience.
Experience working within a scientific setting or strong understanding of biological sciences.
Preferred Competencies
Knowledge of Microsoft Outlook, Word, Excel and PowerPoint.
Excellent written and verbal communication skills.
Strong customer service skills.
Ability to work independently and with a team.
Demonstrates a sense of urgency when responding to clients emails/requests, responding in a timely manner.
Ability to work under pressure, manage competing time-sensitive deadlines and priorities in a fast-paced environment.
Capacity to handle multiple tasks in a short amount of time.
Ability to be proactive when necessary.
Working Conditions
Required to sit and/or stand for prolonged periods of time.
Ability to use standard office equipment.
May require walking between facilities and core.
Application Documents
Resume (required)
Cover Letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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