Finance Supervisor - East Meadow, NY

This position will serve as the Finance Supervisor for Cornell Cooperative Extension Association of Nassau County and will provide coordination and administrative direction and management for all assigned Association Financial Operations. This position is responsible for tracking and monitoring the day-to-day functions of assigned work within the Finance Department including, but not limited: handling general record keeping, such as preparing vouchers, billing tasks, maintaining grant and contract budgets, working to input Accounts Receivable and Accounts Payable data in accounting software; office organization (i.e. filing, copying and preparing worksheets for billings); cash receipts; and bank statements. This position will coordinate small projects as well as perform routine data collection, compilation or basic statistical data computations. This position will also coordinate work of the department and will provide supervision to assigned employees.

    

Required Qualifications:

• Associate’s Degree or equivalent education (High School Diploma/GED and 1 year transferrable functional experience).
• Experience relevant to the role of the position.
• Valid NYS Driver’s License and the ability to meet travel requirements associated with this position.
• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.
• In-depth knowledge of accounting principles, procedures, and practices.
• Ability to develop and coordinate all budgets.
• Ability to prepare, maintain, and audit financial and statistical records which are accurate.
• Ability to communicate clearly verbally and in writing in English, and to understand and effectively carry out standard programs and instructions.
• Commitment to learn Acumatica accounting software.
• Ability to set goals, initiate, plan, and organize work.
• Must be able to ensure confidentiality of information relating to financial and sensitive personnel matters.
• Ability to gather consolidates and analyze facts and draw conclusions.
• Ability to multi-task and work under tight deadlines—and work as a team player.
• Ability to establish and maintain effective working relationships with members of the Association in order to accomplish planned Association objectives.
• Ability to work with members of Association team to accomplish objectives.
• Must demonstrate a high degree of accuracy, sound professional judgment and attention to detail in order to accomplish Association’s financial goals.
• Ability to maintain a positive public image of CCE mission when dealing with all stakeholders. 
• Must be able to work cooperatively in a team effort on a day-to-day basis.

Preferred Qualifications:

• Proficient in computer operations of the Windows operating system, one or more major double-entry accounting software programs, and spreadsheet software.
• Proficiency in the use of MS Excel or equivalent spreadsheet software, other MS Office products and web-based applications.
• Experience in budget preparation and management, accounts receivable/payable tracking, expense/revenue tracking, cash flow tracking, reconciliation, reporting, compliance, financial statement preparation.

Responsibilities/Essential Functions

Administrative Responsibilities:
 

Direction - 10 %

• Assist with planning for delegated and assigned administrative functions of the Association.  
• Assist with anticipating or planning for the overall Association’s expenses.

Management - 35 %

• Monitor state and federal appropriations received through Cornell University.
• Responsible for management of all accounting computer operations including:
  • Cash receipts entries, bank deposits and withdrawals, accounts receivable invoices.
  • Vouchers for cash disbursements and accounts payable entry.
  • Reimbursement claims vouchers for grants.
  • Cash handling and recording procedures.
  • Fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.
• Ensure payments, petty cash and other financial transactions are processed accurately and timely.
• Ensure confidentiality of all financial, personnel and payroll records.
• Responsible for management of all Association expenses, so that all primary and sub-accounts balance and all funds are expended within Association policies.
• Ensure periodic physical inventories of the Association’s fixed assets are complete.
• Manage the Association Fund Development Plan.
• Provide management of the grant writing database and all grant funding and vouchering.

Coordination/Operation - 50 %

• Perform complex tasks to support the financial administration of the Association including the preparation of financial data for internal and regulatory reporting.
• Coordinate audits and follow-up on results and findings.
• Coordinate all grant vouchering (focusing on Nassau County, Taste NY, Snap-ED, etc.). Conduct financial analyses as requested or required.
• Prepare, analyze, interpret and present reports including monthly and quarterly financial statements/reports.
• Prepare Association financial statements and reports for statistical reporting and financial analysis as needed for internal decision makers and funding partners and track trends.
• Under the supervision of the Executive Director, research the investment of all Association funds.  Work closely with the banking community executives to assure the highest available interest rates on all accounts.
• Prepare labor distribution and reimbursement vouchers as required.
• Ensure timely payment of the Cornell monthly operating statement by ordering ACH transfer by deadline date.
• Maintain a strong connection with Shared Business Network (SBN) Finance Lead and be an active participant to meet SBN obligation.
• Reconcile monthly bank statements for all Association accounts.
• Train and provide orientation to finance staff.
• Complete all data entry including general journal, accounts receivable & accounts payable ledgers, as necessary.
• Process vouchers for payments and other financial transactions including tracking revenues and expenditures for designated and restricted fund balances so that they are properly accounted for in the appropriate funds.
• Maintain subsidiary journal for Fixed Assets based on physical inventories.
• Maintain journal for all Purchase Orders, provide POs for all staff after approval from ED or Program Leader.
• Work with Program Leaders and/or Executive Director to prepare budget requests and budget modification requests, including the preparation and coordination of budget estimates from Association staff into a comprehensive annual budget for presentation and submittal to appropriate staff, Association Finance Committee, Board of Directors, and County Budget Office.

Professional Improvement - 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes and Association priorities.
• Collaborate in activities that are in general support of Cornell Cooperative Extension and perform other duties as assigned.

Health and Safety-Applied to all duties and functions.

• Support the Association to maintain a safe working environment.
• Be familiar with and strive to follow any applicable federal, state, local regulations, Association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy-Applied to all duties and functions.

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
• Aware of, and adheres to, established Cornell Cooperative Extension Association of Nassau County policies, procedures and Cornell Cooperative Extension Skills for Success.
• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

POSITION DETAILS:

This is an non-exempt, part-time position, 52.5% FTE, 21 hours per week. The hourly rate for this position will range from $31.25 to $36.00 commensurate with experience. This position, based on eligibility, offers a comprehensive benefit package, to include: health and dental insurance, NYS retirement, vacation and sick leave.

Pay Rate Type:  Hourly

HOW TO APPLY:

Review of applications will begin immediately. Position will remain open until close of day on April 30, 2024 and until a qualified pool of candidates is obtained.

Applicants need to attach/upload a resume to the online application in either Microsoft Word or PDF format. In the “Experience” section of your application, use the Paperclip icon to search for file(s) or use the “Drop Files Here” box to manually drag document(s) into your application. Once the application is submitted you will not be able to change your submission or add attachments.

External Applicants: (including current employees of other Cornell Cooperative Extension Associations) please refer to the Applying for a Job (External Candidate) document for additional guidance.

Internal Applicants : Current employees of the Cornell Cooperative Extension Association indicated in this job posting are considered internal applicants; please refer to the Applying for a Job (Internal Candidate) document for additional guidance.

Contact Erika at [email protected] with questions.

Sponsorship for employment visa status is not available for this position.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. If you require an accommodation so that you may participate in the selection process you are encouraged to contact Erika at [email protected] .

  

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.  Per NYS Law, county and regional extension service associations are subordinate government agencies.  This employment opportunity is with the entities listed and not with Cornell University.

  

Job Title:

Association Finance Coordinator

Level:

005

Pay Rate Type:

Hourly

Company:

Contract College

Contact Name:

Jerilynn Cross

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.  Per NYS Law, county and regional extension service associations are subordinate government agencies.  This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.