Finance Officer

Title:

1175-NN_ADMINPRO - Fiscal Officer/Management Analyst

Business Title:

Finance Officer

Additional Titles:

Location:

WSU SPOKANE CAMPUS

Employee Type:

Admin. Professional

Job Family:

Administrative Professional - Not OT Eligible

Position Details:

Summary of Duties:

Reporting to the Director of Administrative Services, the incumbent will have substantial responsibility for budgeting and financial data analysis for College of Nursing (CON) academic units and administrative areas. The position supports the Director with administrative, fiscal, and management support through budgeting, financial analysis, special projects, and oversight of day-to-day financial business including managing fiscal support functions for the College and ensuring adherence to University, State, and federal regulations.
Duties include managing annual budget allocations, salary accruals, projections and reconciliation management, business contract and agreement processing, analysis of course fees, service centers, and process improvements.

Job Duties:

Fiscal Management

• Provides daily, ongoing support with management of the business office.
• Oversees the approval and processing of revenue, expenditures, and other key financial control documents, ledger and/or account maintenance, and relevant data entry; ensures compliance with university, state and federal policies and regulations, while maintaining appropriate internal control safeguards
• Implements and administers internal accounting system to track revenue and expenditures as well as internal and external audits for WSU, State, and other external reviews.  Ensures compliance with budgetary and financial policies of WSU of all funding types within the College.

Analysis and Budgeting

• Compiles and analyzes financial and personnel information for the College.
• Provides guidance and expertise to faculty, staff and administrators regarding funding practices and processes, policies, rules, and regulations.
• Possesses appropriate knowledge and ensures the implementation of regulations, audit standards, projecting, and financial reporting requirements to ensure compliance.

Procurement

• Oversees the procurement of materials, supplies, equipment, and services for the College. Negotiates purchases, contracts, local pricing, and maintenance agreements with vendors and suppliers.
• Prepares business contracts for review by the Contracts Office or Purchasing Department. Confirms that all terms and conditions are met.

Leadership

• Motivate staff to achieve peak performance. Evaluate and re-evaluate assignment of responsibilities and recommend adjustments as needed.
• Ensure the efficient operation and completion of duties by staff. Prioritize workload and responsibilities and adjust assignments, communicate concerns to Director.

Special Projects and Support

• Supports the needs of the College by providing expertise and assistance on special projects.
• Prepares reports for college leadership.

Inventory Management

• Assesses inventory needs on a regular basis and prepares recommendations for replacement and/or on hand levels based on use.

Required Qualifications:

A Bachelor’s degree in business, economics or a related field, and three (3) years of experience directly related to the duties and responsibilities specified. Any combination of relevant education and experience may be substituted for the educational requirement on a year-for-year basis.

Additional Requirements:

• Experience in preparing and reviewing budgets.
• Experience with general fiscal operations including procurement, travel processing, and inventory management.
• Demonstrated ability to provide effective customer service to people at all levels of an organization.
• Ability to work within a team and model a team atmosphere.
• Exceptional skills with MS Office Excel, Word Outlook, PowerPoint.
• Ability to occasionally work a flexible schedule to include evenings and weekends.

Preferred Qualifications:

• Budget and finance experience at a comprehensive research university
• Experience working with the Washington Administrative Code (WAC) specific to budgeting, procurement, travel, contracts, etc.
• Demonstrated experience providing financial reports for a complex organization to the organization’s leadership or external oversight agency.
• Experience with Workday Enterprise Resource Systems or other complex enterprise system for financial, personnel, and payroll tracking.
• Exceptional time management skills including the ability to adapt quickly to shifting priorities and prioritize multiple completing tasks in a fast-paced environment.

Additional Information:

Area/College: College of Nursing
 

Department Name: Business Services office
 

City, State, Zip: Spokane, WA 99202
 

Department Link: https://nursing.wsu.edu/
 

Monthly Salary: $5,456.54-$5,850 per month depending on qualifications and experience.

In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate’s current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website: https://hrs.wsu.edu/managers/classification-compensation/ap-compensation-structure/.
WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for AP staff visit: https://hrs.wsu.edu/wp-content/uploads/2022/04/2022-Benefit-Overview-for-Faculty-and-AP.pdf. Find total compensation information here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/.
 

FTE: 100%, Full Time
 

This is a Permanent position.
 

Screening Begin Date: February 16, 2023; open until filled.
 

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must attach the following documents to their online application: 1) resume and 2) cover letter. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements. Applicants are required to include contact information for professional references within the application.

Required Documents: Cover letter and Resume

Time Type:

Full time

Position Term:

12 Month

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .