Finance Manager - Middletown, NY

The Cornell Cooperative Extension Orange County Finance Manager works independently with substantial initiative and discretion to direct, manage, and coordinate the daily financial and business functions of the financial and accounting processes for the Association. Under the general administrative supervision of the Executive Director, the Finance Manager constructs complex financial statements and reports in order to track trends, monitor, and verify all accounts assigned. Responsible for the Accounts Payable and Accounts Receivable finance functions. Finance Manager will oversee and supervise work assignments of full time Bookkeeper and back-up Bookkeeper for the department. The Finance Manager utilizes the SBN Finance Lead for high-level guidance and recommendations.

    

Required Qualifications:

• Bachelor’s degree and experience relevant to the role of the position.  Associate degree and two years transferrable financial experience is acceptable.
• In-depth knowledge of accounting principles, procedures, and practices.
• Ability to prepare, maintain, and audit financial and statistical records which are accurate.
• Proficient in computer operations of the Windows operating system, one or more major double-entry accounting software programs, and spreadsheet software.
• Ability to communicate clearly verbally and in writing in English, and to understand and effectively carry out standard programs and instructions.
• Commitment to learn all Association accounting software.
• Must be able to ensure confidentially of information relating to financial and sensitive personnel matters.
• Ability to gather, consolidate, and analyze facts and draw conclusions.
• Ability to set goals, initiate, plan, and organize work.
• Ability to work under pressure.
• Ability to establish and maintain effective working relationships with members of the Association in order to accomplish planned Association objectives.
• Must demonstrate a high degree of accuracy, integrity, sound professional judgment, tact, and maturity to effectively relate to people in order to accomplish Association’s financial goals.
• Ability to display commitment to and enthusiasm for the mission of CCE.
• Ability to maintain a positive public image of CCE and professional, personal appearance when dealing with the clients, volunteers and stakeholders.
• Must be able to work cooperatively in a team effort on a day to day basis.
• Ability to meet travel requirements associated with this position.
• Ability to work flexible hours which may include evenings and/or weekends, as appropriate.

Preferred Qualifications:

• Proficiency in the use of MS Excel or equivalent spreadsheet software, other MS Office products and web based applications.
• Experience in budget preparation and management, accounts receivable/payable tracking, expense/revenue tracking, cash flow tracking, reconciliation, reporting, compliance, financial statement preparation. 

Responsibilities/Essential Functions:

Administrative Responsibilities:
Direction - 30%

• With substantial initiative and discretion, strategically plan for the overall financial function of the Association including development of new accounting/finance policies, procedures and actions plans.
• Develop financial strategies that adhere to all applicable laws, regulations and CCE guidelines for compliance, utilizing the SBN Finance Lead for high-level guidance and recommendations.
• Develop Association budgets for all funding sources, includes setting strategy with principal investigators.
• Plan for the Administrative financial staff to realize Association goals and objectives.
• Analyze budgets and financial statements for trends and develop projections and strategies to address.
• Plan budget estimates for all program areas.

Management - 35%

• With substantial initiative and discretion, lead the overall finance function of the Association including the management and monitoring of budgets, expenditures, revenues, etc. ensuring the adherence to various internal and external regulations, e.g., GAAP regulations and Cornell Accounting Procedures.
• Monitor state and federal appropriations received through Cornell University.
• Responsible for management of all accounting computer operations including:

- Cash receipts entries, bank deposits and withdrawals, accounts receivable invoices.
- Vouchers for cash disbursements and accounts payable entry.
- Reimbursement claim vouchers for grants.
- Cash handing and recording procedures.
- Fiscal year-end financial reports and subsidiary ledgers to Cornell University Extension Administration.

• Ensure payments, petty cash and other financial transactions are processed accurately and timely.
• Provide leadership in all cost analyses and in determining appropriate methodologies, utilizing the SBN Finance Lead for high-level guidance and recommendations.
• Ensure confidentially of all financial, personnel and payroll records.
• Responsible for management of all Association expenses, so that all primary and sub-accounts balance and all funds are expended within Association policies.
• Ensure periodic physical inventories of the Association’s fixed assets are complete.
• Supervise finance staff and back-up finance as required.

Coordination/Operations - 30%

• Perform highly complex tasks to support the financial administration of the Association including the preparation of financial data for internal and regulatory reporting.
• Coordinate audits and follow-up on results and findings.
• Conduct financial analyses as requested or required.
• Prepare, analyze, interpret and present reports including monthly and quarterly financial statements/reports.
• Prepare Association financial statements and reports for statistical reporting and financial analysis as needed for internal decision makers and funding partners and tot track trends.
• Under the supervision of the Executive Director, research the investment of all Association funds.  Work closely with the banking community executives to assure the highest available interest rates on all accounts.
• Prepare labor distribution and reimbursement vouchers as required.
• Ensure timely payment of the Cornell monthly operating statement by ordering ACH transfer by the deadline date.
• Maintain a strong connection with Shared Business Network (SBN) Finance Lead and be an active participant to meet SBN obligation.
• Reconcile monthly bank statements for all Association accounts.
• Complete all data entry including general journal, accounts receivable and accounts payable ledgers, as necessary.
• Process vouchers for payments and other financial transactions including tracking revenues and expenditures for designated and restricted fund balances so that they are properly accounted for in the appropriate funds.
• Maintain subsidiary journal for Fixed Assets based on physical inventories.
• Work with Program Leaders, Principal Investigators and/or Executive Director to prepare budget requests and budget modification requests, including the preparation and coordination of budget estimates from Association staff into a comprehensive annual budget for presentation and submittal to appropriate staff, Association Finance Committee, Board of Directors, and County Budget Office.

Professional Improvement and Other Duties as Assigned - 5%

• In cooperation with Supervisor and/or Executive Director, jointly develop and pursue a professional development plan as a means to increase competencies relative to position accountabilities and to address changes in programming and association priorities.
• Collaborate in activities that are in general support of Cornell Cooperative Extension including but not limited to attendance at staff meetings, timely reporting of expenses, working with other staff, general marketing of Extension programs and other duties as assigned.

Health and Safety - Applies to all duties and functions

• Support the association to maintain a safe working environment.
• Be familiar and strive to follow any applicable federal, state, local regulations, association health and safety policy/procedure/requirement and standard.
• Act proactively to prevent accidents/injuries and communicate hazards to supervisors when identified.

EEO/EPO and Policy - Applies to all duties and functions

• Appreciate and embrace diversity in all interactions with clientele, staff, volunteers and the public.
• Assist the Cornell Cooperative Extension system in reaching out to diverse audiences.
• Aware of, and adheres to, established Cornell Cooperative Extension Association of Orange County policies and procedures, and Skills for Success.
• Contribute to the overall success of the organization by performing all assigned duties in a professional, timely and accurate manner.

This is a full time, exempt, benefits eligible position. Compensation paid at the range of $75,000 to $80,000 per year, depending on experience.  Excellent benefits, based on eligibility, including:

• Vacation, Sick and Personal time
• Paid Holidays
• NYS Health Insurance Program (including Dental Insurance)
• NYS Retirement
• Long-term Disability Insurance
• Voluntary Tax Deferred Annuity
• Voluntary Flexible Spending Accounts
• Voluntary Group Universal Life Insurance
• Voluntary Personal Accidental Insurance
• Voluntary Legal Plan Insurance
• Voluntary Long Term Care Insurance
• Voluntary Auto and Homeowner’s Insurance
• Voluntary Pet Insurance
• Voluntary New York’s College Savings Program

Please be sure to read the Notice to Applicants found on the Jobs with CCE page:

https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs

How To Apply:  Applicants (including current employees of other Cornell Cooperative Extension Associations) must apply online through the APPLY button in this job posting. Current employees of Cornell Cooperative Extension Orange County are considered internal applicants and must apply online through their Workday account which may be accessed here: http://workday.cornell.edu/ .  For details on how to apply, visit: https://cals.cornell.edu/cornell-cooperative-extension/join-us/jobs/apply

All applicants are requested to submit a cover letter, resume and indicate three individuals who may be contacted as a reference.  Please consider indicating in your application all information you feel would be helpful for selection committee members to know.   Once the application is submitted you will NOT be able to change your submission or add attachments. Be sure that you have followed all directions and requirements listed in the job posting. 

All applications must be received on-line by April 9, 2024. Position closing dates may change based on Association needs.

No relocation or VISA Sponsorship available.

The Association may make reasonable accommodations to enable applicants to participate in the hiring process and employees to perform the essential functions of their job. For additional questions or if you require an accommodation so you may participate in the selection process you are encouraged to contact Leah Cadwallader, Regional Human Resources Manager, e-mail [email protected] or (845) 340-3990x314.

  

Job Title:

Association Finance Manager

Level:

002

Pay Rate Type:

Salary

Company:

Contract College

Contact Name:

Leah Cadwallader

Cornell Cooperative Extension is a collaboration among Cornell University, the United States Department of Agriculture, the State of New York, and the residents of New York State.  Per NYS Law, county and regional extension service associations are subordinate government agencies.  This employment opportunity is with the entities listed and not with Cornell University.

Cornell Cooperative Extension is an employer and educator recognized for valuing AA/EEO, Protected Veterans, and Individuals with Disabilities. Individuals who bring a diverse perspective and are supportive of diversity are strongly encouraged to apply.

Notice to Applicants: Please read the required Notice to Applicants statement . This notice contains important information about applying for a position at Cornell Cooperative Extension as well as some of your rights and responsibilities as an applicant.