Finance & Administration Specialist, School of Social Work

Finance & Administration Specialist, School of Social Work

The University of Southern Mississippi is currently accepting applications for the position of Finance & Administration Specialist, School of Social Work.

Position Details
Location	Hattiesburg 118 College Drive Hattiesburg, Mississippi, 39406-0001 United States
Division	School of Social Work
Position Type	Staff
Employment Status	Full Time
Grant Funded	No
Pay Grade	E07
Posting Close Date	Open until filled

Job Summary 
Coordinates financial, administrative, and planning activities, such as budget administration and control, recordkeeping, database management, and project management in support of school operations. Supports Director and Associate Director(s) in meeting the operational requirements of the school. May coordinate specified administrative activities and reporting across multiple organizational units within the school.
Primary Duties and Responsibilities  

Monitors, reconciles, and assists with fiscal administration for the unit, including but not limited to budgets, funding, grants, contracts, payroll, employment, travel, and/or purchasing.  Assists director in the preparation of annual budget requests.

Assists in administrative problem solving, program/project planning, development, and execution of unit goals and objectives.  Efforts may include researching information, compiling statistics, and gathering and computing various data; preparing special and/or one-time reports, summaries, or replies to inquiries, selecting relevant data from a variety of sources.

Coordinates and completes necessary processes and forms to administer the hiring of unit faculty, staff, student workers and graduate/teaching assistants.  Remains in communication with Human Resources to ensure that new hires are onboarded appropriately. 

Prepares and processes all requests for purchases and other expenditures from school accounts, which includes reviewing for availability of funds, communicating with vendors, transmitting approved requests to the appropriate university unit, and monitoring requests through to delivery.

Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, events, and/or travel arrangements, as required.  Performs a range of diverse administrative activities for the school director and associate director(s); serves as a central point of liaison with other departments and external constituencies in the resolution of day-to-day matters concerning the school.

Performs other duties as assigned.

Minimum Qualifications  
Bachelor’s degree and 2 years of related experience; or Associate’s Degree and 4 years of experience directly related to the duties and responsibilities specified (directly related experience can be substituted for education on a year for year basis).
Knowledge, Skills & Abilities

• Ability to communicate effectively, both orally and in writing.
• Ability to gather data, compile information, and prepare reports.
• Skill in the use of personal computers and related software applications including proficiency in Microsoft Office 365.
• Database management skills.
• Knowledge of human resources concepts, practices, policies, and procedures.
• Ability to analyze and solve problems.
• Ability to supervise and train assigned staff.
• Skill in organizing resources and establishing priorities.
• Demonstrated ability to maintain confidentiality.
• Ability to make day-to-day operational decisions.
• Ability to create, compose, and edit written materials.
• Knowledge of computerized information systems used in financial and/or accounting applications.
• Knowledge of general accounting principles;

 
Preferred Qualifications  
Bachelor’s degree in office administration, accounting, business administration or finance.

About The University of Southern Mississippi
The University of Southern Mississippi (USM) is a comprehensive public research institution delivering transformative programs on campuses in Hattiesburg and Long Beach, at teaching and research sites across the Mississippi Gulf Coast, as well as online. Founded in 1910, USM is one of only 146 universities in the nation to earn the Carnegie Classification of Institutions of Higher Education's "R1: Doctoral Universities - Very high research activity" designation, and its robust research enterprise includes experts in ocean science and engineering, polymer science and engineering, and large event venue safety and security, among others.  USM is also one of only 37 institutions in the nation accredited in theatre, art and design, dance and music. As an economic driver, USM generates an annual economic impact of more than $600 million across the state. USM welcomes a diverse student body of more than 14,000, representing 71 countries, all 50 states, and every county in Mississippi. USM students have collected four Truman Scholarships and 37 National Science Foundation Graduate Research Fellowships, while also leading Mississippi with 27 Goldwater Scholarships, an honor that recognizes the next generation of great research scientists. Home to the Golden Eagles, USM competes in 17 Division I sports sponsored by the National Collegiate Athletic Association (NCAA). For more information, visit www.usm.edu .

As an Affirmative Action/Equal Employment Opportunity employer/Americans with Disabilities Act institution, The University of Southern Mississippi encourages minorities, women, veterans and persons with disabilities to apply.