Fellowships and Special Programming Manager - Office of the Provost

Position Summary
The Fellowships and Special Programming Manager supports the university-wide fellowship programs administered by The Graduate Center to enhance the recruitment and retention of fellows, support special programming and grow alumni engagement to drive Graduate and Professional Education goals in support of the People and Communities pillars of the Here & Next plan.

Job Description

Primary Duties & Responsibilities

Manage administrative and programmatic support for university-wide fellowship programs administered by The Graduate Center.

• Manage all program event logistics and data tracking (i.e., CRM platform, Slate, etc.) including, but not limited to, on campus and off campus events, travel planning, catering orders, etc. Including several complex and high-visibility events such as the annual Olin Conference (She Leads), Arts & Letters Colloquium, etc.
• Assist with fellowship engagement and communications (e.g., preparing event materials, contributing to fellowship newsletters and annual reports, etc.).
• Assist with recruitment activities and outreach, and assists the fellowships orientation, commencement and other events.

Manage student and financial data for university-wide fellowship programs administered by The Graduate Center through regular engagement.

• Provide fellowship data management support (e.g., tracking fellowship updates and outcomes) including capturing current and alum information, organizing data and coordinating with TGC team and key offices (i.e., Advancement) and assisting with analysis to drive continual improvement with reporting, marketing, programming development, etc.
• Perform regular audits of stipend allocations to ensure correct disbursement of fellowship funding.
• Manage fellowships presence on university platforms (e.g., Slate, website, Constant Contact, etc.).

Contribute to TGC programming and events to support programming and grow alumni engagement.

• Contribute to professional development, Pivot 314 Program and WashU Leads fellowship cohort programming, etc.
• Implement strategies to increase alumni engagement (e.g., managing the CNX groups (alum engagement platform) and gathering alumni outcome data).

Preferred Qualifications

• Master’s degree or PhD.
• Demonstrated project management or program management experience.
• Demonstrated success managing complex projects with a broad stakeholder community.
• Experience with graduate fellowships and cohort programs, programming development, and knowledge of graduate education.
• Detailed knowledge of academic and administrative structure of the University and all its constituent parts.
• Exceptional written and oral communication skills and ability to develop and deliver visually appealing and engaging presentations.
• Demonstrated ability to manage resources, timelines and budgets.
• Strong, energetic, collaborative individual with a deep commitment and passion for advancing successful student outcomes.
• Exceptional analytical and strategic thinking skills; ability to analyze complex problems, interpret operational needs, and develop integrated creative solutions.
• Strong strategic thinking and implementation skills.
• Self‐starter with strong attention to detail; well‐organized with ability to handle multiple projects simultaneously; ability to work independently and as part of a team.

Required Qualifications

Bachelor's degree with three years of related experience or equivalent education and experience.

Grade
G10

Salary Range
$49,700.00 - $82,100.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [email protected]  or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.