FELLOWSHIP ADMINISTRATOR

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world. 

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. 

The University of Washington’s Division of General Internal Medicine (GIM) is considered to be among the top Divisions of General Internal Medicine in the nation.  The Division has a workforce of over 500, with 435+ faculty members who are known for their outstanding research, teaching and patient care.

The Division conducts its activities at the UW Medical Center (UWMC-Montlake and Northwest), Harborview Medical Center (HMC), and the VA Puget Sound Health Care System (VAPSHCS) and VA Boise, with research sites located at multiple sites across Seattle. GIM has faculty in seven academic primary care clinics as well as in neighborhood clinics located across the Puget Sound, and manages inpatients at four Seattle area hospitals.

GIM is the largest division in the Department of Medicine and includes both clinical and research functions with a total annual budget of over $100m. There are over 30 research faculty with 85 staff, 125 current grant, contract and gift budgets and annual research expenses of $15 million per year. Faculty and staff are spread over 10+ sites around Seattle and the Puget Sound as well as in Boise, Idaho.

POSITION PURPOSE
The Department of Medicine, Division of GIM, has an outstanding opportunity for a Fellowship Administrator (Program Operations Specialist). Under the supervision of the Manager of Educational Programs, this position is responsible for day-to-day administration of the division’s ACGME and non-ACGME fellowship programs.

GIM fellowships currently include an ACGME Addiction Medicine Fellowship based at Harborview Medical Center and three non-ACGME programs: the Academic Hospitalist Fellowship and the Clinical Investigator Fellowship, both based at the UW Medical Center, and the Health Sciences Research & Development Fellowship Administration (HSR&D) based at the VA PSHCS. The Program Operations Specialist will partner with the fellowship Program Directors in developing and maintaining the educational quality of the training programs and ensure compliance with ACGME accreditation standards and other regulatory requirements. This individual will function as a liaison between Program Directors/Associate Program Directors, residents/fellows, the Office of Graduate Medical Education (GME), participating sites and other departments, and must be knowledgeable about operational activities at various sites. In addition, the individual in this position will provide program support to the division’s Medical Student Addiction Research (MedStAR) Program.

Position Complexities:
This position will lead the administrative and operational duties for the following fellowship programs; the Addiction Medicine Fellowship, the Hospital Medicine Fellowship, the Clinical Investigator Fellowship and the Health Sciences Research & Development Fellowship (HSR&D), which requires basic understanding and knowledge of Accreditation Council for Graduate Medical Education (ACGME) requirements for resident and medical student teaching.

This position works closely with the GIM Division Administration, GIM Grant and Finance Managers and Budget/Fiscal Analysts in grant review and grant reporting. This person advises faculty, staff, and students on university policies and procedures and state and federal regulations. This position will also work closely with Division, Department and GME staff and the Manager of Educational Programs on the annual fellowship appointment process.

DUTIES AND RESPONSIBILITIES

ACGME Addiction Medicine Fellowship Operations – 70%
The Program Operations Specialist will serve as the program administrator at the Addiction Medicine Fellowship.  This individual will work directly with the Program Director and the Associate Program Directors to carry out the management duties of the fellowship program.  Specific duties include: