Fannie Angelos Program Coordinator, School of Law

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Fannie Angelos Program Coordinator, School of Law
School of Law
Vacancy number 301459

Position Type: Regular, full-time exempt position with full, competitive benefits package
Opens: 05/07/24     Closes: Open Until Filled

Salary: $55,000-$65,000

• excellent tuition remission benefits
• outstanding health benefits plans and rates
• at least 11 paid holidays each year
• 40 days of annual, personal, and sick leave each year, including 20+ annual leave days
• great retirement plans

The Fannie Angelos Program Coordinator provides program and operational support for the Fannie Angelos Program.  The responsibilities in this position include managing the application process for pre-law applicants, developing student support and crisis intervention plans for all participants and coordinating logistics for all participant programming including travel, book scholarships and summer stipends. Additionally, the Coordinator is responsible for creating and managing data collection and record-keeping instruments, managing financial expenditures, business services processing and allocation of book scholarships, travel and summer stipends.  This position also manages all aspects of event planning, including proposing ideas, serving as the primary point of contact for all participants, and coordination with other University partners. While the person must be able to do assigned work independently, the position also functions as part of a collaborative team to assist where needed for priority work and activities.

Extensive contact with faculty, students and staff. 100% front facing position. External contact with events and public.

We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy.  Please save your required cover letter and resume as one document (please make the file name short and without spaces or special characters) and attach it in the resume location. To apply, visit http://www.ubalt.edu/candidate_gateway/erecruit.html . Additional instructions below.

Key Responsibilities:

Program Coordination and Student Support

o Manage pre-law application process including coordinating interview schedules for applicants and interviewers. Serves as the point of contact for applicants and interviewers participating in the application process. Responds to all inquiries and confirms receipt of application materials. 

o Conduct regular participant support meetings.

o Provide crisis intervention support for all program participants.

o Facilitate referrals or linking program participants to school and/or other community-based resources.

o Manage pre-law undergraduate student participation in the USM inter-institutional program.

o Collect and maintain all participant data through a comprehensive data management system, including up-to-date and accurate contact and employer information (as appropriate) to inform program evaluation analysis. 

o Makes recommendations for improvements based on program data.

o Assist the Executive Director with budget development.

o Make programming recommendations.

Outreach and Promotion

o Coordinate recruitment and outreach efforts.

o Develop marketing materials and promotional flyers for Fannie Angelos Program events.

o Promote upcoming events and professional development opportunities to students and potential applicants.

o Develop content for and support distribution of a quarterly newsletter.

Event Development, Planning, and Execution

o Propose and develop event ideas.

o Collect detailed information about events and make recommendations.

o Develop partnerships with vendors and serve as the primary point of contact for program events.

o Contact vendors for quotes, including catering.

o Manage all administrative tasks related to events.

o Manage the law school calendar for events and RSVPs, etc.

o Manage updates to website as is appropriate.

o Make internal event requests, such as booking space, set-up, and AV requirements.

o Lead post-mortem for event upon completion.

o Document all event plans in appropriate digital file.

Program Operations and General Law School Support

o Provide fiscal oversight including timely payment of invoices, special check requests and expense account reimbursements.

o Prepare agenda for all Fannie Angelos team and supervisory meetings. 

o Other duties as assigned to ensure the smooth operation of the Fannie Angelos Program. 

o Recruit, hire, train, and supervise any necessary student staff.

o Provide project support to the Associate Dean for Administration and other Law School senior leaders, as needed.

o Assist in commencement, as needed.

o Attend monthly staff meetings.

o Involvement in staff committees – e.g service day, annual staff retreat, staff development.

Required Education and Experience 

Education: Bachelor's degree  

Experience:  Three (3) years of program coordination or related experience specifically working in areas related to student support, higher education or social services. 

Preferred Education and Experience 

Education: Master's in Counseling or Program Administration. 

Experience: 4- 5 years in program management or in the legal field. 

Required Knowledge, Skills and Abilities 

Strong attention to detail.  Ability to plan and organize effectively.  Ability to interact with students, faculty, staff and administrators.  Ability to multi-task and work cooperatively with others.  Strong written and oral communication skills.  Ability to problem solve.  Ability to work independently and in potentially stressful situations.  Ability to work with confidential information.  Ability to follow instructions, work with minimal supervision, and manage and complete multiple tasks.  Ability to navigate the University’s operational systems.  Working knowledge of spreadsheet, presentation, and word processing software programs.  Ability to manage complex budgets and grant reporting requirements.

The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html  to apply.
We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy.  Information follows about submitting the electronic application and attaching your required cover letter and resume.
Applicant Instructions: Using Candidate Gateway to View and Apply for UBalt Vacancies

The Candidate Gateway system serves as your connection to The University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UBalt’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.

Please read and print the information below before you apply, and refer to it as you enter your application.

NAVIGATION

A - COVER LETTER AND RESUME ATTACHMENT AND UPLOAD

Before you apply:

• Save one PDF or Word file with your cover letter, resume, and any additional information you would like to have considered.

When you apply:

•In Candidate Gateway: Click “Browse” to access the Word or PDF document you saved with all of your documents.
•Then, click “Upload” to attach it.
•Click “Continue” to continue the application process.

B - ENTER DATA ON THE FOLLOWING PAGES:

Each page shows this display:
Previous Save Submit Close Application Careers Home NEXT

above and below the required data for the four categories shown above.

Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the entire application process.

1. Current and Prior Employment/Work Experience:

•Enter employment information relevant to your position of interest.
•You can use the first day of the month wherever dates are required.
•After you enter your work experience, click “Save,” then click “Next.”

2. Education/Education History and References:

•Use the dropdown to enter your highest education level.  Entering this information is required.
•Then, only college and university information is required. Click the plus sign to the left of the “Postsecondary Education” link to enter that information.
•For country, enter USA or click the hourglass to select another country.
•You can use the first day of the month wherever dates are required.
•Click the plus sign to the left of "References" to enter three professional references.
•After you enter your education information and references, click “Save,” then click “Next.”

3. How did you find out about us/how did you find out about the job?

•After you enter this information, click “Save,” then click “Next.”

4. Online Questionnaire/Application Questionnaire: Answer the questions requiring a yes or no response. After you answer them, click “Submit.” This leads you to the Submit Online Application page.

C – SUBMIT ONLINE APPLICATION

To apply for your selected job: When you reach the “Submit Online Application” page shown below, you must click “I agree to these terms” and then click the “Submit” button at the end of the screen. After you click “Submit,” then you will see this information at the top of your screen:

My Applications
Thank you for your interest in employment at The University of Baltimore. HR will process your application documents for the search committee’s consideration.
Note: This screen will also show additional information about the selection process and Office of Human Resources contact information.

Questions/Help
If you have trouble viewing our job postings or applying for the vacancy, contact [email protected]  for assistance.

TO APPLY:

External applicants: Review the vacancy announcement at http://www.ubalt.edu/candidate_gateway/erecruit.html  and click the external applicant link to apply.

Internal applicants (students taking classes at UBalt and current employees) with login and password for MyUBalt: use the internal applicant link, log into MyUBalt, then click the “View or Apply for Job Positions” link on the left.

http://www.ubalt.edu/hr
•Never use the browser “Back” and “Forward” arrows to navigate. You will lose the information you have submitted.
•To navigate between pages, use the “Next,” “Previous,” and “Return to Previous Page” buttons.
•Use the “Save” button to save your information so you can return to it later and complete your application. Using “Save” does not complete the process to apply for a job opening.

The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.