Faculty Affairs Coordinator

University of Texas at Dallas, United States

Updated: about 1 month ago
Location: Richardson, TEXAS
Deadline: ;

Posting Details
Posting Details


Posting Number S05556P
Position Title Faculty Affairs Coordinator
Functional Title Faculty Affairs Coordinator
Department Academic Affairs and Provost Dept
Salary Range $50,000, DOQ
Pay Basis Monthly
Position Status Regular full-time
Location Richardson
Position End Date (if temporary)
Posting Open Date 03/29/2024
Posting Close Date
Open Until Filled Yes
Desired Start Date 05/01/2024
Job Summary
The University of Texas at Dallas aspires to be a top-tier public research university with collaborative centers of excellence, prepared to meet the challenges of a rapidly changing, technology-driven global society. To attain this goal, we must strive to attract outstanding students, faculty, and staff. The Faculty Affairs Coordinator within the Office of the Vice President for Academic Affairs and Provost will directly support this mission critical work by supporting the faculty hiring and onboarding processes.
Minimum Education and Experience
Bachelor’s degree and three (3) years of professional level administrative experience.  
Intermediate skills with Microsoft Office applications, Microsoft Teams, and Adobe Acrobat Pro.
Equivalent combination of education and experience may be considered.
Preferred Education and Experience
  • Prior administrative experience in an academic environment
  • Familiarity with faculty affairs administration processes at UT Dallas or other higher education institutions
  • Advanced skills with Microsoft Office applications, Microsoft Teams, and Adobe Acrobat
Essential Duties and Responsibilities
The Faculty Affairs Coordinator will:

  • Assist with receiving documentation for faculty searches and posting announcements; processing requests for appointment letters and fulfilling onboarding requirements
  • Assist with scheduling meetings of faculty search committees with staff members in the Office of Institutional Compliance and the Office of the Provost
  • Work with search coordinators in the schools and with departments within Academic Affairs to ensure all applicants are correctly dispositioned in the applicant tracking system
  • Represent the university in placing outside advertisements for open faculty positions
  • Order criminal background checks for new faculty
  • Create payroll documents for new faculty and rehires (full and part-time)
  • Collect and track faculty documents, including maintaining a document repository
  • Assist in creating and validating faculty data records
  • Assist as needed with New Faculty Orientation
  • Other duties as assigned


Successful candidates will be detail-oriented, have the ability to prioritize work, and interpret University policies. The candidate will exhibit the skills required to communicate effectively, both verbally and in writing, to faculty, colleagues, and prospective employees. Candidate must be professional and considerate when responding to and receiving critiques.
Software programs used frequently to complete the required job responsibilities are Microsoft Office, including Teams, Adobe Pro, Box Oracle PeopleSoft, and PeopleAdmin 7.
Physical Activities
Working Conditions
Additional Information
Remote Work Notice
A hybrid remote work schedule may be available after in-person training for an appropriate length of time as determined by the supervisor. Employee must be located within the Dallas/Fort Worth Metroplex area and have the ability to be on campus for work activities as scheduled and/or with 24-hour notice. Completion and approval of a UT Dallas Remote Work Agreement will be required upon employment, and use of personal computer, internet, and other standard equipment may be required. Remote work arrangements are subject to regular review and re-approval and may be canceled at any time.
What We Can Offer
UT Dallas is an Equal Opportunity Employer. We offer an employee-friendly work environment with a comprehensive benefit package including:
Competitive Salary
Tuition Benefits
Internal Training
Medical insurance – including 100% paid employee medical coverage for full-time employees
Dental Insurance
Vision Insurance
Long and short-term disability
Retirement Plan Options
Paid time off
Paid Holidays All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.
Visit https://hr.utdallas.edu/employees/benefits/ for more information.
About Us
UT Dallas is a top public research university located in one of the nation’s fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences. UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.
The University has a variety of programs and initiatives to support engagement and success for all members of the campus community. Employee benefits include a range of physical and mental wellness resources. “LilyPad” lactation facilities are located throughout the campus. There are several Employee Resource Groups (ERGs) comprised of individuals who share common interests to help build community among UT Dallas faculty and staff (e.g., Universal Access ERG, Military and Veteran ERG, UT Dallas Young Professionals).
Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.
Special Instructions Summary
Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.
2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. EOE, including disability/veterans. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator . For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .

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