Extra Help - Clerical Support

Sign In
Create Profile



Extra Help - Clerical Support
Springfield, IL, United States
|
1003826
Apply Now
Share
Save Job

Back to Search

Extra Help - Clerical Support

Posting Category: 

 

About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at http://www.uis.edu .

Application deadline: 4/5/2024

Minimum starting salary: $20.00 per hour

Summary:
Under administrative direction, coordinate and manage the business and administrative operations of the Biology, Chemistry, Environmental and Natural Sciences, Master of Public Health departments, stockroom, and any other departments within CHST who would need assistance. Perform a wide variety of support tasks and operate computer systems utilizing various office software packages. Will work with faculty in assisting with clerical work.
Duties & Responsibilities:

Answer phone calls, review and answer CHST, Biology, Chemistry, and Environmental Science emails, greet office guests, answer questions, direct inquiries within CHST Dean's Office and CHST departments. 

Responsible for all clerical functions of Biology, Chemistry, ENS, and MPH departmental offices and responsible for assisting with the set up operating procedures. Inputs course approvals in Banner. Assist with coordinating departmental special events during the academic year, including preparing programs, reserving space, and ordering refreshments for events. Events include conferences, guest lecturers, and interviews (when applicable).

Provide support to the academic departments and Dean's Office of Health, Science, and Technology under the direction of the Administrative Assistant (e.g. compose letters, prepare and execute large and routine mailings, maintain orderly office space with a professional atmosphere, provide appropriate assistance to faculty in the use of computer equipment, scan, copy and collate various materials and distribute to various parties). Assist departments by organizing department meetings and taking meeting notes upon request.

Manage the department's academic files and records both paper and electronic. Scan files to digitize.

Assisting CHST Administrative Aide, with researching purchasing requests submitted by faculty members. 

Keeps the department chairs and lab director informed of departmental issues, student statuses and concerns, university developments. Anticipates and responds to the needs of the departments which requires interpretation and knowledge of program administrative and academic policies and procedures. 

Performs other duties as assigned. 

Minimum Qualifications: 
High school graduation or equivalent

Knowledge, Skills & Abilities:
Ability to sit for long durations at a computer.
Lift a minimum of 15 pounds.
Extensive knowledge of office support and general office practices and procedures, especially Microsoft Office Suite (Outlook, Word, Power Point and Excel).
Skill in oral and written communication

Employment Policies and other information:

UIS is an affirmative action/equal opportunity employer with a strong institutional commitment to recruitment and retention of a diverse and inclusive campus community. Women, minorities, veterans, and persons with disabilities are encouraged to apply.

As a qualifying federal contractor, the University of Illinois System uses E-Verify  to verify employment eligibility .

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment.  Background checks will be performed in compliance with state and federal law.

UIS employees are strongly encouraged to stay up to date with the most recent COVID-19 vaccination available as a barrier to serious illness.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment .

UIS employment in this role is not covered by Social Security, and instead, is covered by the State Universities Retirement System

You do not pay Social Security taxes and your earnings will not be on your Social Security record. (Your record will, however, show your Medicare wages.)

Your pension from the State Universities Retirement System may affect the amount of your:

• Social Security benefit and
• Social Security benefit as a spouse

Apply Now
Share
Save Job

Looking for more University of Illinois positions?

We invite you to search for positions at each of the University of Illinois' locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations.  Click the links below to search for other University of Illinois positions.  

University of Illinois Chicago
University of Illinois Urbana-Champaign
University of Illinois System Office
University of Illinois Foundation

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.

University of Illinois at Springfield Annual Security and Fire Safety Report
The University of Illinois Springfield Annual Security and Fire Safety Report is available. This report includes statistics from the previous three years concerning reported crime that occurred on campus, in certain off-campus buildings or property owned or controlled by the University of Illinois Springfield campus and statistics for fires in on-campus student housing. The report also includes institutional policies concerning campus security and other safety information along with fire safety policies and procedures. To access the report online:http://www.uis.edu/about/overview/safety/

To obtain a hard copy: University Police Department, University of Illinois Springfield, One University Plaza, MS PDB1, Springfield, IL 62703-5407

University of Illinois at Springfield . One University Plaza . MS HRB30 . Springfield, Illinois 62703 . 217-206-6652.   www.uis.edu/humanresources