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Expense Analyst - Main Campus Accounting - Georgetown University
Job Overview
The Expense Analyst is a member of the Main Campus Accounting Team, which supports multi-departmental efforts on payables systems and the utilization of existing systems to meet the University’s needs. The team is responsible for the overall effective and efficient review and monitoring of all university expense reports; and supports the use of payables systems, software, and processes used for outbound payments, including the administration of the University’s procurement card program.
Specific responsibilities include but are not limited to:
- Reviewing and correcting expense reports and supporting documentation for account coding and compliance with the University’s expense policy and communicating exceptions to the expense preparer.
- Monitoring expense reports in progress and helping to ensure that expense reports are approved/paid on time; and escalating issues to the Manager or Director as needed.
- Providing training on proper expense report preparation and ProCard usage.
- Administering the business process design and redesign and management of interfaces between systems, in order to improve expensing processes and controls, including but not limited to:
- development and implementation of operating procedures, control procedures, and schedules
- monitoring of activity and usage patterns to identify potential fraud or abuse
- assisting with the deployment of new and upgraded systems and processes
- Supporting the administration of the University’s Procurement Card Program, for example:
- reviewing and reconciling procurement card transactions to ensure compliance with University policies, and providing guidance to departments on procurement card purchases of goods and services
- making iterative improvements to the procurement card training program for new users
- liaising between the University, the credit card provider, and cardholders
Work Interactions
Reporting to the Campus Accounting Manager, the Expense Analyst also works closely with the Associate Director of Payables Systems and Associate Director of Accounts Payable to ensure support of units with respect to expense report review, timely reimbursement payments to employees for expense report, and employee payments to the university for reimbursement of personal expenses charged to the ProCard.
As well, they interact with staff across various levels within the University, providing guidance and recommendations to departments on procurement card policies, the purchases of goods and services, and expense report policy and preparation.
They work closely with University Information Systems, Purchasing and Contracts, and General Accounting; assist with multi-departmental efforts on payables systems and current utilization of existing systems; and provide recommendations on payables policies and partners that will support the optimal combination of operational efficiency, security, cost, and return on investment.
The Expense Analyst must be extensively cross-trained and able to perform the full range of Campus Accounting activities with consistent accuracy, timeliness and dedication to superior customer service and problem solving.
Work Mode Designation
This position has been designated as Telework. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation .
Requirements and Qualifications
- Bachelor’s degree
- 2-3 years of experience in a finance, accounting, or business operation
- Excellent oral and written communication skills
Preferred qualifications
- Advanced degree in business, finance, accounting, technology management, or related field
- Experience in a higher education environment
- Experience with project management
- Experience with travel & expense management
- Experience with corporate card administration and tools
- Experience with Workday Financials
The expected pay range for this position is $54,616 to $70,000 per annum.
Georgetown University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as, but not limited to, the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity and external market pay for comparable jobs.
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Submission Guidelines:
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.
Need Assistance:
If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or [email protected] .
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website .
EEO Statement:
Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law .
Benefits:
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website .