Executive Director, Payroll

Details

Posted: 18-Mar-24

Location: Rochester, New York

Type: Full-time

Salary: Open

Categories:

Academic/Faculty
Business/Finance

Internal Number: 5108760

Executive Director, Payroll
8690BR
Finance & Administration
Payroll & Accounts Payable Services
Job Summary
Provide strategic direction, vision and team leadership and oversee all aspects of the University's complex payroll (in-house) operations ensuring compliance with legal and regulatory requirements; accurate analysis and external reporting; and timely and accurate payments to employees. Act as a role model for and foster a culture of providing excellent service to the University community and external customers by continuously engaging in efforts to develop a cohesive, effective and collaborative team.
Job Responsibilities:

• Lead the Payroll operations and provide oversight for the universitys exempt and non-exempt payrolls (50 payrolls per year) and employee reimbursements ensuring high quality and timely results. Oversee the administration of the time and attendance system and practices; including monitoring and reporting on departments adherence to university pay policies developed to ensure compliance with Department of Labor requirements. Oversee cross-departmental work to implement and coordinate program changes, patches, and upgrades to the HR/Payroll/Financial applications and Time & Attendance system to ensure compliance with a variety of legal and regulatory requirements.
• Manage payroll compliance strategy including researching, monitoring, and interpreting current and proposed legislative developments, regulations, court cases, and issues relative to colleges and universities and advising Finance and Administration leadership on needed actions. This includes working with Human Resources, Student Employment, Tax, and other University and outside experts to develop policies and procedures designed to ensure compliance with legal and regulatory requirements, including complex payroll matters resulting from multi-state and international employment arrangements.
• Oversee the timely and accurate preparation of compensation-related reports required by third parties including quarterly Federal 941, 945, NY and other state tax reports, and annual IRS form W2. Prepare compensation data for the Universitys annual 990 Information Return, as well as quarterly workers compensation and annual disability reports. Serve as the principal liaison in managing relationships with outside vendors responsible for payroll operations and outsourced services, including designing and monitoring service level agreements and holding vendors accountable for delivery and contract compliance. Act as the primary contact for payroll information for internal and external audits including financial statement interim and year-end, Federal Uniform Guidance, Employee Benefit Plan and any other government agency audits.
• Lead and/or play a key functional role in transformation activities to upgrade existing and/or deploy new technology solutions for payroll operations and harmonize processes across multiple technology platforms. Work collaboratively with other stakeholders in and outside the Controllers Office to recommend and implement technology solutions to comply with new regulatory or legal requirements and/or University policies and procedures; streamline the payroll processes; and deliver an exceptional customer experience to internal and external stakeholders.
• Oversee a variety of compliance and operational functions for the Payroll department and work closely with the respective leaders/managers to ensure: the annual Management Self-Assessment testing and certification process is complete and that appropriate internal controls are in place to prevent and detect errors and/or compliance issues; documentation required for departmental processes and procedures, are accurate and up-to-date; all Payroll general ledger accounts, and graduate tuition waiver billing processes are reconciled, outstanding items are resolved, and corrections processed timely; and abandoned property processes for payroll uncashed checks are completed and unclaimed funds are remitted timely to NYS in compliance with applicable regulatory requirements.
• Work with the Payroll management team and other Controllers Office departments to develop reports, including key performance indicators, designed to assist in the efficient and accurate operation of the payroll functions. Implement a scalable infrastructure for accurate and timely reporting, analysis and forecasting.
• Prepare ad-hoc financial reports and analyses and participate in special projects as requested by management.
• Participate in 40 hours of training/professional development annually that is applicable to the employees role with the intent of enhancing overall knowledge and specific skills required to perform successfully in the position.

Required Qualifications:

• At least 10 years progressive experience in directing a complex payroll with specific expertise in state and federal regulations, including FLSA.
• Demonstrated expertise in managing a complex enterprise payroll system and previous experience with Oracle or Workday Financial and/or other HR/Payroll/Time and Attendance applications
• Knowledge of generally accepted accounting principles and federal and (multi) state payroll tax laws
• Exceptional written and verbal communication and presentation skills
• Strong interpersonal, organizational, and time management skills
• Ability to interact professionally with individuals at all levels of the organization and provide exceptional service to all constituents
• Highly developed computer and design/system thinking skills
• High integrity, discretion and ability to maintain confidentiality
• Demonstrated aptitude and desire to work as a member of a team and proven record of collaboration with departmental colleagues and stakeholders across the organization
• Proven ability to work independently with minimal supervision and exercise professional judgment in carrying-out assigned responsibilities
• Proven record of strong attention to detail and accuracy; managing multiple tasks simultaneously; and a desire to lead continuous improvement initiatives
• Ability to calibrate short and long term needs effectively and translate them into plans and recommendations that result in improved processes.

Preferred Qualifications:

• Certified Payroll Professional and/or MBA
• Higher education experience

Department/College Description
The Executive Director of Payroll is a member of the Controllers Office management team reporting directly to the Associate Vice President, Controller & Assistant Treasurer.
Key Relationships: Controllers Office Departments, Human Resources, Student Employment, Information Technology Services, Institute Audit, Compliance & Advisement, University employees and departments, and lead banks.
Minimum Qualifications

• At least 10 years progressive experience in directing a complex payroll with specific expertise in state and federal regulations, including FLSA.
• Demonstrated expertise in managing a complex enterprise payroll system and previous experience with Oracle or Workday Financial and/or other HR/Payroll/Time and Attendance applications
• Knowledge of generally accepted accounting principles and federal and (multi) state payroll tax laws
• Exceptional written and verbal communication and presentation skills
• Strong interpersonal, organizational, and time management skills
• Ability to interact professionally with individuals at all levels of the organization and provide exceptional service to all constituents
• Highly developed computer and design/system thinking skills
• High integrity, discretion and ability to maintain confidentiality
• Demonstrated aptitude and desire to work as a member of a team and proven record of collaboration with departmental colleagues and stakeholders across the organization
• Proven ability to work independently with minimal supervision and exercise professional judgment in carrying-out assigned responsibilities
• Proven record of strong attention to detail and accuracy; managing multiple tasks simultaneously; and a desire to lead continuous improvement initiatives
• Ability to calibrate short and long term needs effectively and translate them into plans and recommendations that result in improved processes.

Professional Area:
Employment Category: Fulltime
Staff Job Function: Wage Band: $104600 - $175200
Hourly/Salary Minimum: $104600
Hourly/Salary Maximum: $175200
How to Apply
In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.
The direct link to this posting can be found here: https://sjobs.brassring.com/
Additional Details
Rochester Institute of Technology, the 10th largest private university in the U.S., is among the worlds leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the 'Great Colleges to Work For.' RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu .
As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employees pay, provide a total compensation package that can be tailored to meet your needs. More on RITs Benefits, Health & Wellness program can be found at: https://www.rit.edu/fa/humanresources/content/benefits-health-and-wellness
RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.Gov
Hourly/Salary Minimum: 104600
Hourly/Salary Maximum:175200
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About Rochester Institute of Technology
Founded in 1829, Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. Beyond our main campus in Rochester, New York, RIT has international campuses in China, Croatia, Dubai, and Kosovo. And with more than 19,000 students and more than 125,000 graduates from all 50 states and over 100 nations, RIT is driving progress in industries and communities around the world. Find out more at www.rit.edu .
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