Executive Assistant

William and Mary, United States

Updated: 1 day ago
Location: Williamsburg, VIRGINIA
Job Type: FullTime

Position Information
Position Information


Position Number 01289W
Position Title Executive Assistant
Employment Category Full Time Operational
Location William & Mary
Department 1G1000 Government Relations
Unit Mission Statement
The Office of Government and External Affairs manages W&M’s federal, state, and local government relations, community engagement, economic development collaborations, and other private sector partnerships and assists university leadership in the development, coordination, implementation and evaluation of the university’s strategy, legislative priorities, and economic development initiatives. This office is central to building collaborative partnerships with government, business, and other universities that strengthen our academic programs and provide resources to serve the university’s mission of teaching, research, and public service.
Position Summary
Reporting to the Assistant Vice President for Government and External Affairs, the Executive Assistant provides executive level support to the Office of Government and External Affairs, and as required to the President’s Chief of Staff. This position will partner with the Chief of Staff to anticipate the needs of the President and Office of Government and External Affairs to accomplish strategic initiatives. Core responsibilities include, but are not limited to: managing schedules, managing the daily operations of the office, working closely with internal and external constituents, and preparing meeting and event materials as required. This is a demanding position that requires a high level of professionalism, competence, judgment, and attention to detail.
Conditions of Employment
  • The position may require occasional travel to Richmond.
  • This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
Essential Designation No
FLSA Non-Exempt
Position Restricted? No, this is a continuing E&G funded position
Position Term 12 month - Continuing
Position Months Faculty or Staff: 12 month
Required Qualifications
· Bachelor’s degree or comparable education and experience
· Demonstrated mastery of schedule management
· Experience providing administrative support to a senior executive
· Exceptional judgement and discretion
· Strong interpersonal skills and the ability to communicate effectively in writing and orally
· Self-driven and comfortable working independently with limited oversight
Preferred Qualifications
· Prior administrative experience at an institution of higher education or in government relations
· Proficient with public body purchasing processes
· Experienced with budget management and tracking
· The ability to manage competing demands from various constituencies
· Knowledge of William & Mary mission, vision, business and administrative practices preferred.
Is the position remote work eligible? Not eligible
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Advertised Pay Range $55,000 to $66,000
Advertised Pay Range Statement
All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.
This position has an established starting rate
University Salary Range U09
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/uhr/benefits/index.php?type=none
Job Open Date 03/18/2024
Review Begin Date 04/01/2024
Job Close Date
Open Until Filled Yes
Special Application Instructions
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.

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