Executive Assistant

University of North Carolina at Chapel Hill, United States

Updated: 28 days ago
Location: Chapel Hill, NORTH CAROLINA
Job Type: FullTime
Deadline: 01 Apr 2024

Posting Information
Posting Information


Department SOM Clinical Research Alliance-425701
Career Area Administrative/Clerical Support
Is this an internal only recruitment? No
Posting Open Date 03/19/2024
Application Deadline 04/01/2024
Position Type Permanent Staff (SHRA)
Position Title Executive Assistant - Journey
Salary Grade Equivalent GN10
Working Title Executive Assistant
Position Number 20053593
Vacancy ID P018831
Full-time/Part-time Permanent/Time-Limited Full-Time Permanent
If time-limited, estimated duration of appointment
Hours per week 40
Work Schedule
Mon-Fri, 8am-5pm
Work Location Chapel Hill, NC
Position Location North Carolina, US
Hiring Range $57,900-$70,000
Pay Band Information
To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information


Be a Tar Heel!
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.
Primary Purpose of Organizational Unit
The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service.
OUR VISION
Our vision is to be the nation’s leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow’s health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.
The UNC SOM Clinical Research Alliance (CRA) coordinates large multi-center trials generating evidence to advance treatments that serve North Carolinians and beyond. Working with the leading scientific experts at UNC in partnership with the National Institutes of Health and Pharma, and national academic institutions, the CRA provides full-service coordination through pre to post award activities.
Activities within the CRA include proposal management and submission, protocol and CRF development, IRB and FDA submissions, site training and certification, recruitment and enrollment, data capture and management, study monitoring and safety reporting, and study compliance and quality for large scale Phase II IND studies and more.
Position Summary
The primary purpose of the position is to provide office, administrative, and personnel support for the Clinical Research Alliance and its C-Suite Executive leadership team. This position involves direct support and responsibility for managing multiple calendars, scheduling a high volume of meetings, preparing administrative documents and report preparation, assimilating and composing professional oral and written communication, creating and distributing meeting agendas, and being familiar with various technical platforms used for remote and in person meetings. This position will be responsible for all financial and organizing responsibilities for events and travel which will include but not be limited to planning and securing venues to host events, including all arrangements needed for the event (e.g., food, audio/video technology, space, etc.), as well as travel arrangements.
Minimum Education and Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
Excellent written and oral communication skills.
Strong interpersonal and organizational problem-solving skills while demonstrating sound judgment in decision-making.
Ability to establish and maintain effective working relationships with peers, managers, and clients.
Experience planning and organizing meetings and events.
Proficient in office management practices and software, to include Microsoft Office Suite (e.g., Word, Power Point, Excel, Teams, Outlook).
Must have experience in multiple video conferencing platforms.
Preferred Qualifications, Competencies, and Experience
A Bachelor’s degree in business administration or a related discipline is desirable.
Executive administrative experience in a large, diverse clinical-academic setting is desirable.
Required Licenses/Certifications
Special Physical/Mental Requirements
Campus Security Authority Responsibilities
Not Applicable.
Position/Schedule Requirements Overtime occasionally
Special Instructions
Quick Link https://unc.peopleadmin.com/postings/276774

Contact Information


Office of Human Resources Contact Information
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to [email protected]
Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.
Equal Opportunity Employer Statement
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.

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