JOB DETAILS:
The Executive Assistant provides administrative and professional level assistance to the Chancellor's Office. The individual performs a variety of activities under limited supervision of the Head of Staff including, but not limited to, advanced administrative support, communication efforts, coordinating events, managing essential processes, and ensuring that plans and programs are initiated, coordinated, developed, and executed with excellence. The Executive Assistant is responsible for providing excellent customer service and requires a broad understanding of all functions and activities of the university. This is a highly confidential position in a fast-paced environment that requires a high level of attention to detail and experience in coordinating activities and events. The Executive Assistant will ensure the seamless operation of the Chancellor's office while fostering positive relationships with internal and external stakeholders.
Official UW Title AD011 Executive Assistant II
QUALIFICATIONS
Minimum / Required
- Experience providing advanced administrative support in a professional environment.
- Excellent communication skills.
- Strong commitment to customer service.
- Excellent judgment, including ability to maintain confidentiality.
- Proficiency with standard business software programs (e.g., word processing, spreadsheets, Outlook).
- Exceptional attention to detail, proofreading, and editing skills.
Highly Desired/Preferred
- Experience in a higher education environment
- Demonstrated commitment to creating and supporting an equitable, diverse, and inclusive work environment
- Bachelor's degree in business administration or related field- or equivalent education and related work experience
RESPONSIBILITIES
Position responsibilities include but are not limited to scheduling logistics for meetings and events, travel coordination, developing and facilitating internal and external communications, monitoring budgets and reviewing expenditures, and providing administrative support to the Chancellor's Office staff.
DEPARTMENT INFORMATION
The Chancellor's Office provides leadership to the university in fulfilling its Mission, Goals and Strategic Initiatives. The office is the primary contact with the Universities of Wisconsin Administration, the Board of Regents, local and state government leaders, business and industry, and is active in developing and maintaining close relationships with alumni and donors.
APPLICATION INSTRUCTIONS
Complete applications received by end of day, Sunday, March 10, 2024 are ensured full consideration. Applications submitted after March 10, 2024 may be reviewed at the discretion of the search committee.
To apply, click on the APPLY button or go to: https://www.uwstout.edu/about-us/careers-jobs
Required application materials :
1. Cover letter (* See below)
2. Resume
3. Names and contact information for a minimum of three (3) professional references
*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.
Applicants must complete all required fields and attach all required documents prior to submitting the online application.
Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.
Before starting the online application process, we recommend you preview the frequently asked questions (FAQs) available at: https://kb.uwss.wisconsin.edu/21900
It is the policy of UW-Stout to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.
For questions regarding this position or recruitment, please contact:
Search Chair: Bethany Risler, Chancellor's Office
Email: [email protected]
If you need assistance with the online application process or if you submitted your application prior to uploading all of the required application materials, please contact:
Search Coordinator: Dianne Sinz, Chancellor's Office
Email: [email protected]
INSTITUTIONAL OVERVIEW
University of Wisconsin-Stout, Wisconsin's only Polytechnic University, offers an unmatched career-focused education that combines applied learning, theory and research with real-world experience that prepares tomorrow's leaders to drive the future of business and industry. At UW-Stout, our students think and do from day one, and we are proud to produce lifelong learners, ethical leaders and responsible citizens who succeed in a global society.
UW-Stout is recognized nationwide for its operational excellence. We were the first and remain the only full four-year public higher education institution in the nation to receive the Malcolm Baldrige Award, and we are dedicated to a process-improvement model that leverages the power of data and the value of our people. We believe in critical thinking and fact-informed decision making. We pursue sustainability in form and function and collaborate across campus and with our partners to solve problems in industry and society. And providing an equitable, diverse and inclusive environment for our faculty, staff and students to live, learn and work is a top priority.
We offer 45+ undergraduate degrees, 20+ graduate degrees and 30+ professional certificates in Art, Design & Graphics; Business & Management; Education; Human & Social Sciences; Information Technology & Communications; and Science, Engineering & Math. Our first-class digital infrastructure and learning environments provide our nearly 7,000 students with every avenue to explore and personalize their success. And we invest in people who share our vision to advance our position as Wisconsin's only Polytechnic University and as a regional, national and international leader in higher education.
Be a part of the future at UW-Stout. Learn more at https://www.uwstout.edu/about-us
University of Wisconsin-Stout is located in Menomonie, Wisconsin, a community an hour east of Minneapolis-St. Paul. A pillar of Wisconsin's Chippewa Valley and recognized as one of the best small towns in America, Menomonie provides an idyllic combination of natural beauty, outdoor recreation, boutiques and arts and culture with access to a metropolitan area. For more information about the UW-Stout community and region visit: https://www.uwstout.edu/about-us/our-community
ADDITIONAL INFORMATION
Competitive salary commensurate with qualifications and experience. Minimum starting salary of $50,000, commensurate with qualifications and experience. UW System provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.
All qualified candidates meeting application requirements will receive consideration for employment and will not be discriminated against. As an equal employment opportunity and affirmative action employer, UW-Stout welcomes applications from individuals from diverse groups; veterans, individuals with disabilities and from historically excluded populations. UW-Stout provides equal opportunity to all persons and is committed to inclusive excellence. At UW-Stout we value our differences and welcome diverse perspectives as we continually commit to developing an inclusive and equitable environment for all employees and students.
Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidate and most recent supervisor(s) questions regarding sexual violence and sexual harassment. Final candidates with previous employment within the UW System and State of WI agencies will be subject to additional reference checks.
Must be authorized to work in the United States. Sponsorship is not available for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and maintain work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.
In response to a public records request, the University of Wisconsin System will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7) .
UW-Stout is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit: https://www.uwstout.edu/life-stout/police-and-parking/clery-information
Job Family: Staff