Executive Assistant II

Job Title

Executive Assistant II

Agency

Texas A&M University

Department

Vice President for Research

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Division of Research supports one of the largest research universities in the United States and is committed to a truly comprehensive university where students, researchers, and inventors bring scholarship and innovation to bear for the benefit of the community, the state, and the nation. Texas A&M’s research creates new knowledge that provides basic, fundamental, and applied contributions resulting, in many cases, in economic benefits to the state, nation and world. To learn more, visit https://vpr.tamu.edu/ .

   

What We Want

We are seeking an Executive Assistant II who will provide executive-level administrative support to the Associate Vice President for Research (AVPR), Centers and Institutes Management and AVPR, Strategic Initiatives; manages respective databases; manages committees associated with each AVPR; and provides general administrative support. The incumbent must be able to exercise discretion and independent judgement with respect to matters of significance. The preferred candidate will have a bachelor’s degree, Texas A&M University System experience and professional experience in research administration/higher education setting. We are looking to hire a candidate who is a team player and who will promote collaboration and cooperation while leading and working within a team. If the description sounds interesting to you, we invite you to apply to be considered for this opportunity to join our team.

What You Need To Know

Compensation will be commensurate to selected hire’s experience.

A cover letter and resume are strongly recommended.

Qualifications

Required Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Four years of experience in office administration.

Required Knowledge, Skills, and Abilities:

• Excellent verbal and written communication skills required.

• Must have good organization skills and the ability to manage multiple projects.

• Must have strong interpersonal skills and the ability to work under deadlines.

• Customer service skills, analytical, critical thinking, collaborative, excellent time management, organized, detail-oriented, maintains confidentiality.

• Ability to multi-task and work cooperatively with others.

• Ability to cultivate and maintain professional working relationships with people of complex backgrounds.

• Knowledge of Office 365, Microsoft Teams, Microsoft applications including Outlook, Word, Excel, Access, PowerPoint, Visio, WordPress, Zoom.

Preferred Qualifications:

• Bachelor’s degree.

• Texas A&M University System experience preferred.

• Professional experience in research administration/higher education setting.

Responsibilities

• Administrative Support for AVPR Strategic Initiatives- Provides high level of administrative support to AVPR Strategic Initiatives in establishing processes and metrics. Maintains high-level interactions with the campus community and will assist with highly confidential and critical administrative matters. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel arrangements and itineraries, prepares expense reports. Compiles reports, maintains records, and other documents, and coordinates special events. Evaluates documents submitted for administrator’s signature. Plans and prepares reports, manuals, and publications. Research, compiles, and applies information, making evaluative judgments on appropriate data to use. Interprets and implements policies, rules, and regulations. Provides support for committees convened by the AVPR. Coordinates and monitors action items and assignments made by the administrators.

• Administrative Support for Associate Vice Presidents for Research/Centers and Institutes Management- Provides executive-level administrative support to the Associate Vice President for Research (AVPR)s Centers and Institutes using discretion and independent judgement. Manages Centers & Institutes database. Responsible for Research Development Fund (RDF) program administration. Maintains high-level interactions with the campus community and will assist with highly confidential and critical administrative matters. Drafts and manages correspondence and communications, schedules appointments, manages calendar, and coordinates travel. Prepares travel arrangements and itineraries, prepares expense reports. Maintains a list of Board of Regents approved centers and institutes. Assists in communications with center and institute directors and the Center and Institute Directors Council (CIDC). Acts as administrator’s representative in dealing with third parties. Collects and files center and institute reports. Assists in the creation of new centers and institutes. Assists the AVPR with the management of core facilities. Coordinates the meetings of the Executive Advisory Council on Core Facilities (EAC-CF).

• Special Projects- Coordinates with AVPRs and Program Manager for special projects as assigned. Will process and analyze data, prepare presentations, create surveys, analyze responses, perform data analysis in association with special projects.

• Events, Workshops- Plans and coordinates logistical and administrative support for events, and workshops, or other special functions and provides on-site support. 

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.