Executive Assistant II

Details

Posted: 16-Mar-24

Location: St. Louis, Missouri

Salary: Open

Categories:

Staff/Administrative

Internal Number: 2023-07463

Job Summary

Under direction of Executive Staff, performs highly complex and diverse administrative support duties in support of Doisy College of Health Sciences projects and initiatives; relieves the Executive staff of a variety of administrative details; plans, coordinates and organizes activities and the related flow of communications for the College; ensures directives and special initiatives are carried out and handled appropriately; frequently obtains, explains, and provides information to the Executive Leadership Team, administrators, staff, faculty, and the general public related to College activities. The position works under general supervision independently developing work methods and sequences.  

Job Duties

• Assists executives by performing specialized and complex administrative and clerical support; screens calls, schedules and coordinates meetings and commitments
• Researches and compiles data for reports and studies, composes and/or prepares confidential reports and correspondence, makes travel and accommodates arrangements for executive staff.
• Assists in planning and implementing various programs, special projects, activities and services as assigned; may independently coordinate assigned programs or projects; coordinates logistics for various meetings, conferences, workshops and events, such as College pre-commencement.
• Attends meetings; provides administrative and clerical support to various committees, commissions and task forces as required
• Establishes and maintains highly complex record-keeping systems of confidential and sensitive nature; may assist in coordinating the implementation and application of information technology systems to support area of responsibility
• May supervise and train student workers and organize training material
• Performs general office duties, such as assisting with building requests and building projects
• Performs other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of administrative and clerical procedures and systems

Knowledge of principles and processes for providing customer and personal services

Interpersonal skills

Excellent oral and written communication

Computer and assigned software skills

Ability to maintain accurate and confidential files and records

Ability to meet scheduled deadlines

Ability to establish and maintain cooperative and effective working relationships with others

Ability to work independently with little direction

Ability to conduct research and compile reports

Ability to maintain confidentiality of sensitive and privileged information

Ability to analyze situations accurately and adopt an effective course of action

Ability to maintain consistent, punctual and regular attendance

Education and Experience

• Graduation from an accredited college or university with a bachelors degree or an equivalent and five to seven years of progressively responsible administrative/executive level support, preferably in higher education.

Applicants must upload the following items in the application:

• a cover letter
• a resume/curriculum vitae

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About Saint Louis University
Saint Louis University(SLU) is a private, co-educational Jesuit university located in St. Louis, Missouri, United States. Founded in 1818 by the Most Reverend Louis Guillaume Valentin Dubourg SLU is the oldest university west of the Mississippi River. The University has campuses in St. Louis, Mo. and Madrid, Spain. SLU values academic excellence, life-changing research, compassionate health care, and a strong commitment to faith and service. For nearly 200 years, the University has gone beyond teaching facts and figures, encouraging students to form ideas and identities. Today, SLU students are nearly 14,000 strong. The University has invested vast resources to advance academic programs and enhance the student experience. SLU also is a major research institution where premier researchers tackle local and global challenges. And the University's commitment to community service has earned it national acclaim and bolstered its status as a character-building college.
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