Executive Assistant I

University of Idaho, United States

Updated: 30 days ago
Location: Moscow, IDAHO
Job Type: FullTime
Deadline: ;

Position Details
Position Information


Internal Posting?
Posting Number SP004368P
Position Title Executive Assistant I
Division/College College of Agricultural & Life Sciences
Department WRDC (Western Rural Development Center)
Location Boise
Posting Context Statement
The Western Rural Development Center (WRDC) is one of four rural development centers established by Congress’s Rural Development Act of 1972. It is a collaborative effort between the United States Department and the University of Idaho. The WRDC works with public universities in the Western region to conduct research-based studies and educational outreach programs. It also partners with local communities, decision-makers, entrepreneurs, families, farmers, and ranchers to address various rural development issues. The center’s objective is to enhance the capacity of the region’s land-grant universities and cooperative extension services to help rural communities thrive and become self-sustaining.
Position Overview
This position performs complex support duties for an administrator with a high degree of professionalism and adherence to strict confidentiality standards. Responsibilities include performing specialized administrative support including scheduling and coordinating meetings and appointments; making travel arrangements; researching, writing, and compiling data for reports and studies; preparing confidential reports and correspondence; and supporting planning and implementation of programs, special projects, and activities for which the administrator is responsible. The position may serve as front-line point of contact for the office.
Duties may include:
Administrative and operational support:
  • Maintain calendars, databases, confidential records and systems
  • Provide administrative and logistical support
  • Coordinate office operations and administrative functions; may monitor staff work activities
  • May provide support for financial and/or personnel processes


Project and initiative support:
  • Distribute agendas, take notes, compile and distribute material, document task assignments
  • Develop and maintain positive liaison relationships with various offices, customers and stakeholders including internal boards, committees and/or councils which the administrator participates in, leads and/or sponsors
  • Support the strategic planning process

Information gathering and reporting:
  • Review and screen incoming/outgoing correspondence and phone calls, referring as needed
  • Research and compile information for communications such as talking points, speech scripts, responses to correspondence and presentations
  • Coordinate collection of data and materials for reports, records, and other administrative documents

Other duties as assigned
Unit URL
https://www.uidaho.edu/cals

Position Qualifications


Required Experience
  • Three years providing administrative or business operations support
  • Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
  • Using computer software and applications for word processing, developing spreadsheets, email and internet research
Required Education
  • High School Diploma or equivalent
Required Other
  • Ability to work nonstandard business hours including evenings and weekends
  • Ability to travel
Additional Preferred
  • Associate’s or Bachelor’s degree
  • One year of providing financial processing support within an electronic finance system.
  • Using spreadsheet software to compile, summarize, analyze, and report on financial data.
  • Interpreting and applying financial stewardship policies, procedures, rules, and regulations.
  • Experience as an executive assistant or similar role.
  • Experience in project management, including prioritizing and managing a variety of ongoing projects while adhering to deadlines, maintaining high degree of accuracy, and attention to detail.
  • Experience gathering and compiling data for reports.
  • Experience using Excel, Banner, and Argos to enter, retrieve, and edit financial data and to develop financial reports.
  • Experience with financial record-keeping methods.
  • Demonstrated ability to solve problems by working independently; takes initiative and sets or follows priorities.
  • Experience maintaining strict confidentiality and managing highly sensitive documents and information.
  • Experience working in higher education.
  • Familiarity with land-grant institutions and the Extension system.
  • Ability to communicate effectively with a variety of individuals both verbally and in writing.
  • Demonstrated ability to work professionally with people from a variety of backgrounds and with various relationships with the university, including faculty, staff, students, and stakeholders.
Physical Requirements & Working Conditions
  • Ability to carry, lift or otherwise move materials up to 20 lbs
Degree Requirement Listed degree qualification is required at time of hire

Posting Information


FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $25.86 per hour or higher depending on education and experience
Type of Appointment Fiscal Year
FTE
1.0
Full Time/Part Time Full Time
Funding This position is contingent upon the continuation of work and/or funding.
A visa sponsorship is available for the position listed in this vacancy. No
Posting Date 03/29/2024
Closing Date
Open Until Filled Yes
Special Instructions to Applicants
Applications received by April 12, 2024 will receive first consideration.
IMPORTANT: To be considered, your “Letter of Qualification” must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification.
Applicant Resources https://www.uidaho.edu/human-resources/careers/applicant-resources
Background Check Statement
Applicants who are selected as final possible candidates must be able to pass a criminal background check.
EEO Statement
The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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