Updated: 2 months ago
Location: Pierre, SOUTH DAKOTA
Deadline: ;
Posting Details
Posting Details
| Logo | |
|---|---|
| Institution | Board of Regents |
| Working Title | Executive Administrative Assistant |
| Posting Number | NFE02232P |
| Department | BOR-Finance Business & Admin |
| Physical Location of Position (City) | Pierre |
| Posting Text | The South Dakota Board of Regents is hiring an Executive Admin Assistant. This is a full-time benefit eligible position located in Pierre. The position provides executive level secretarial and administrative assistance to the VP of Finance and finance staff. Incumbents regularly handle matters of a highly confidential or sensitive nature. QUALIFICATIONS: • A two-year college or technical degree is preferred. • Two years progressively responsible secretarial experience also preferred. • Other combinations of experience and education that meet the minimum requirements may be substituted. DESIRED QUALIFICATIONS: • Working knowledge of office practices, procedures, and equipment; ability to produce documents using automated equipment and office software; ability to file documents. Knowledgeable with Excel, Word, and other Microsoft software; knowledgeable with website software such as FrontPage, Dreamweaver, or Office Sharepoint Designer. • Knowledge of document publishing software such as Pagemaker or Microsoft Publisher. Ability to multitask and work with limited supervision. RESPONSIBILITIES: • Schedule and coordinate appointment calendars for one or more administrators. Ensure that the project deadlines related to area are adhered by monitoring the calendar and due dates. • Respond to sensitive requests for information and assistance. • Maintain website administrator for the area of technology and finance. • Greet visitors and assists guests that are here for an appointment. May act as receptionist, answering written and verbal requests and inquiries for routine information, receiving telephone and personal callers and routing them to the proper employees. Serve as a backup to all other support staff within the office. • Make arrangements for meetings and ensure that proceedings are properly recorded. Work with the System Vice President of Administrative Services in identifying the agenda, minutes, files, and technology behind the meetings (agenda website, audiovisual equipment, conference calls, LCD projector, etc.) for the Business Affairs Council and the Technology Affairs Council. |
| Posting Date | 01/17/2024 |
| Closing Date | |
| Open Until Filled | Yes |
| First Consideration Date | 02/01/2024 |
| Advertised Salary | $19.00-$21.00/hr. DOE |
| Duration of the Term | 12 months |
| If Other, describe duration | |
| Appointment Percent | 100 |
| Work Hours | 8 am – 5 pm |
| Typical Hours Worked Per Week | |
| Appointment Type | Regular |
| Faculty Status | No |
| Scope of Search | External (includes Internal) |
| If internal, define scope of search | |
| This position requires | Travel, Overnight stays, Valid Drivers License |
| If other, please indicate | |
| Department Description and Cultural Expectations | The South Dakota Board of Regents is the governing body for the state’s public universities: Black Hills State University, Dakota State University, Northern State University, South Dakota School of Mines and Technology, South Dakota State University and University of South Dakota. |
| Equal Employment Opportunity Statement | |
| Contact Information |