Events Manager (Hybrid)

Stanford University School of Medicine, located in the heart of Silicon Valley, was founded in 1858 with a mission to be the premier research-intensive medical school that improves health through leadership, diversity, and a collaborative approach to discovery and innovation in patient care, education, and research.

With more than 4,500 faculty, each providing a unique mix of research, education, and patient care effort, organized in 28 different departments and 9 different institutes and centers, supported by more than 4,500 staff, occupying 1.6M square feet of academic space in more than 80 buildings, and collectively generating about $1.6B in revenues, the School of Medicine is Stanford’s largest school and truly a complex organization.
Holistically, the School of Medicine is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that keeps pace with market trends, and benefits that increase financial stability and promote healthy, fulfilling lives.

Stanford Medicine is the single brand used for 3 different entities: Stanford School of Medicine, Stanford Health Care, and Stanford Children’s Health. Stanford Medicine is led by a partnership among the Dean of the School of Medicine and Stanford’s two hospital CEOs.  Stanford Medicine’s mission is: “Through innovative discovery and the translation of new knowledge, we improve human health locally and globally.  We serve our community by providing outstanding and compassionate care.  We inspire and prepare the future leaders of science and medicine.”

Based in Stanford, California, Stanford University School of Medicine is seeking an Events Manager to lead and manage high-quality events for the Stanford Medicine enterprise. This role will serve as an event leader on complex, large-scale events, including venue selection, speaker management, registration and attendee tracking, vendor and budget management, on-site event management and collaboration with Stanford Medicine leaders on content creation. 

Duties include:

• Serve as project manager of multiple activities, scope out project tasks/team assignments and guide team to create work plans and schedules, monitor progress, and meet milestones.
• Oversee the management of event teams and/or production consultants to produce quality, multi-faceted events and productions.
• Establish and maintain relationships with internal and external university partners.
• Operate as account manager on deliverables, program metrics, and status reports.
• Work cross-departmentally to prepare and manage complex program budgets.
• Recommend and schedule events into appropriate off-campus and on-campus venues.
• Oversee registration strategy and logistics.
• May hire and oversee support staff.
• Train and supervise junior event planners in proper execution and implementation of events.

*Other duties may also be assigned

DESIRED QUALIFICATIONS:

7-10 years of event experience. 

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor's degree and five years of relevant experience or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Superior project and event management skills. 
• Ability to manage a diverse team of staff and contingent labor, holding them to deadlines and the highest quality output.
• Demonstrated experience with financial management of complex event budgets requiring excellent analytical skills.
• Extreme attention to detail and deadlines; ability to prioritize and manage complex workflows. 
• Excellent communication, time management, and customer service skills. Must be well organized and detailed oriented.
• Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
• Demonstrated high level of confidence in making strategic decisions, good judgment, and innovative and creative problem solving skills.

CERTIFICATIONS & LICENSES:

Valid Non-Commercial Class California Driver's License.

PHYSICAL REQUIREMENTS*:

• Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone.
• Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
• Drive vehicle day and/or night with non-commercial license.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

May require some travel and working evenings and weekends.

WORK STANDARDS:

• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements. 
• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

The expected pay range for this position is $76,000 to $117,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.