Event Production Assistant

Job Summary:

Event Services at University Housing is now hiring for the Event Production Assistant position! This role serves as a resource for questions from customers and guests during events and helps with set-up and tear-down for events within University Housing spaces.
Join our team of dedicated, supportive and creative staff, and work with a variety of events, groups, and partners on the UW-Madison campus!

Responsibilities:
Assists with event planning, set-up, execution, and documentation to ensure events meet customer needs.

• 45% Performs on-site event set-up and clean up and may perform basic custodial duties
• 20% Greets customers/guests, assists with registration, answers questions, and provides routine information, referring more complicates issues to appropriate entities
• 15% Gathers, enters, and maintains accurate event data and records
• 20% Serves as a primary contact for assigned focus area(s); supports other areas as needed. Focus areas may include AV equipment management and setup; event-related administrative duties; and/or the supervision, training, and evaluation of student staff.

Tasks:

• Provides support and assist as needed in the implementation of plans and procedures in the event of emergency.
• Demonstrates and role models exceptional customer service.
• Promotes and participates in a collaborative team environment.
• Communicates with other events staff and with guests to address needs and service requests.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
H.S. Diploma

Qualifications:

Required Qualifications:
- 1 year of guest services or event management experience
Preferred Qualifications:
- Experience in a higher education setting

License/Certification:

Preferred
Drivers License - Valid and Meets UW Risk Management Standards

Work Schedule:

Primary hours are either 7:45am - 4:30pm or 12:45pm - 9:30pm, Monday - Friday.
Nights and weekends will be required with notice in the summer, including an on-call rotation. Schedule alterations as operations and position expectations demand.

Work Type:

Full Time: 100%
It is anticipated this position requires work be performed in-person, onsite, at a designated campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $17.72 HOURLY
Depending on Qualifications
This is a full-time appointment. The starting hourly wage is $17.72 or higher based on qualifications and includes a competitive retirement and benefits package.

Additional Information:

A criminal background check will be conducted on finalist(s).
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment.
University Housing may communicate with you about your application status using a text messaging service. To opt-out please reply "STOP" to text messages received or contact University Housing HR at [email protected]  or 608-262-2766. Message and data rates may apply.

How to Apply:

Please submit a resume and cover letter within the online application system. In your cover letter please address your experience working with guest services or event management, and any experience in a higher education setting.
Online applications must be received by 11:55pm on the deadline listed. We are unable to consider incomplete application materials.
Candidates who apply for this position may be considered for other or future vacancies within this title, including those which may have a different work schedule and/or requirements from this vacancy.

Contact:

Caleb Georgeson
[email protected]
608-262-2766
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Event Planning Assistant(DS026)

Department(s):

A85-UNIVERSITY HOUSING/EVENT MANAGEMENT

Employment Class:

University Staff-Ongoing

Job Number:

293451-CP

 
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .