Event Planning Assistant

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JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Event Management Office, as part of the HUB-Robeson Center Department in Student Affairs, manages reservations for meetings and events at the HUB-Robeson Center, and throughout University Park for University departments, Recognized Student Organizations, and non-University clientele.

The Office is seeking applicants for the position of Event Planning Assistant. This position will act as a front-line contact for the HUB-Robeson Center Event Management Office and will be responsible for the scheduling and oversight of a wide variety of events utilizing various applications.  

Job responsibilities include, but are not limited to, working directly with students, University staff, and others to schedule and plan events in the HUB-Robeson Center and throughout University Park.  Reviewing and interpreting University policies regarding campus events to sponsors of scheduled events, receiving and processing requests for space in the HUB-Robeson Center and other designated areas on campus, and proactively following up on tentative reservations to ensure events are confirmed promptly.  Entering data in the reservation system (25live/CollegeNet), running reports, assisting with basic administration of that system, and creating diagrams for events that require it. 

This position will also assist with other responsibilities that fall under the Event Management Office including, but not limited to, student organization program advising and the Information Desk operation.  This also includes assisting with the management of student employees and interns.  The role is a critical part of the reception area and front office operation.  Greeting customers and answering questions from walk-ins, by telephone and email, along with determining appropriate action needed to ensure success, is an important role.

Typically requires a High School diploma or higher plus 2 years of related experience, or an equivalent combination of education and experience. Essential competencies for this job include communication and interpersonal skills together with a strong teamwork commitment; a genuine appreciation for working with diverse audiences; attention to detail; coordination of multiple projects simultaneously, and the ability to multitask to account for shifting priorities and deadlines. Previous customer service experience is preferred. Must have experience with Microsoft Office applications. Experience with 25live/CollegeNet is also desirable but not required. Must be able to maintain a high level of confidentiality, work independently, and be willing to learn new materials and computer programs as needed.

Benefits for full-time employees at Penn State include (visit https://hr.psu.edu/benefits for more detailed information):

• Medical, dental, vision, and retirement plans

• Tuition discounts (including for a spouse and dependent children up to the age of 26)

• Generous vacation time and sick time

• 16 paid holidays/campus closure days

The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. 

The pay range for this position, including all possible grades is:

$38,300.00 - $55,500.00

Salary Structure - additional information on Penn State's job and salary structure. 

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here .

Employment with the University will require successful completion of background check(s) in accordance with University policies. 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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