Event Manager for Philanthropy (SAL 7)

Event Manager for Philanthropy (SAL 7)

Summary:

In October 2024, Berea College will host The Breaking Silence Celebration to dedicate the opening of the Janis Ian Archives. The Event Manager will work with the steering committee and other campus and external strategic partners to bring the life and times of this well-known singer/songwriter through extensive archives and other media to our local community and a global audience. This experienced event manager will plan dynamic and engaging campus wide and virtual events to drive and strengthen our organization’s mission. The ideal candidate is meticulous and organized. They can coordinate multiple moving parts under pressure and handle any last-minute changes or obstacles with minimal disruption. This position will create and submit proposed budgets, create marketing and merchandising plans, plan audio-visual, coordinate facilities management, speaker and guest logistics, safety and security, lodging, catering and dining, participant services, and all other aspects of onsite, virtual and offsite philanthropy events. It may also support other events for leadership.
This 12-month hybrid position may offer an opportunity to work through Teams, Zoom, and off- and on-campus. Berea College offers health, life, vision, disability, dental insurance, and paid time off. Hiring will be accelerated; immediate application submission is encouraged.
Berea College welcomes all people of the earth to learn and work here in the tradition of impartial love and social equality. Learn more about our distinctive heritage of service and inclusion here: https://www.berea.edu/our-inclusive-mission.

Minimum Qualifications Required:

Education required to ensure success in this position:
•Bachelor’s Degree in Event Management or Hospitality Management a plus.

Experience required to ensure success in this position: 
•Bachelor’s Degree in Hospitality, Event Management, Business, Marketing, or Event/Project Management
•2-4 years of experience in an event or hospitality environment; supervisory experience preferred.
Special skills, knowledge and abilities:
•Proficiency in Word, PowerPoint, Excel and Trello, Whova or, Monday or other project and event management software.
•Ability to coordinate 500-1000 guests, talent, onsite and offsite teams, and multiple same-day events.

License, certification, or registration necessary: 
• Driver’s license, project management certification or related training

Physical requirements: 
•Ability to navigate campus/public buildings and grounds, drive automobiles, vans and golf carts as needed.
•Lifting 30 pounds
•Ability to travel operate a vehicle, and travel by plane as needed.

Environmental conditions: 
•May work on campus or remote/hybrid as indicated by the supervisor. Must be comfortable in an office environment with interruptions and noise due to frequent visitors, students, staff, and faculty and occasional outdoor events.
•May include travel requirement via vehicle, plane or as indicated. .

Ability to operate the following vehicles or equipment: 
•Ability to use office equipment: computer, phone, provide own cell.
•Valid license to operate vehicles, college vans/cars/carts on a regular basis.

Primary Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Regular and predictable attendance is essential. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

•Conduct planning, negotiation, talent and event management, budgeting, and on-time execution of successful events.
•Develop, recommend, and submit proposed budgets, marketing and merchandising plans, audio-video components, facilities management, speaker and guest logistics, safety and security, participant services, and all other aspects of events.
•Build relationships with vendors and other business partners by researching and contracting with qualified, high-value service providers and nurturing partnerships with other organizations.
•Conceive and assemble creative and innovative event themes and attractions to enhance event experiences.
•Book and inspect banquet, dining, and catering functions, accommodations, meeting facilities, other spaces, and transportation necessary for events.
•Organize event team by working seamlessly with other departments and vendors.
•Create social media content and advertising in collaboration with the Marketing Team.
•Coordinate the Event Steering Committee.
•Administer and manage the ticketing process, delivery.
•Maintain accurate records and CRM entries.
•Create and execute pre- and post-event plan.
•Other roles/duties will be assigned as necessary to assist the College in the attainment of the goals set forth and the enhancement of a positive, respectful environment for all staff, faculty, students and guests. 

Founded in 1855, Berea College achieved national distinction as the first coeducational and interracial college in the South. Berea has a longstanding commitment to interracial education and is one of the most racially diverse private liberal arts colleges in the United States. With an emphasis on service to Appalachia and beyond, Berea enrolls 1,600 students from 43 states and U.S. territories and more than 70 countries. Berea College admits students who are unable to afford tuition and provides all of them a no-tuition promise, valued at more than $178,000. Berea’s students excel in the College’s supportive yet demanding academic environment, and many are the first in their families to attend college. As one of only nine federally recognized Work Colleges, all Berea students are expected to work in various positions across campus. Berea College was again named one of the nation’s “Best Institutions for Undergraduates to Earn their College Degree” in the 2022 edition of The Princeton Review’s book, The Best 387 Colleges. Berea also appeared on four other lists within the publication: Best Colleges in the Southeast; Best Value Colleges; Best Green Colleges; and Tuition Free Schools. Berea College is ranked #148 by The Princeton Review – the highest-ranked Kentucky college, and the #3 “Best Value College” in the nation. Berea is one of only two private institutions ranked in the Top 10 for Value in the Wall Street Journal/Times Higher Education (THE) 2022 College Rankings. The Washington Monthly ranks Berea College #13 among the nation’s liberal arts colleges, recognizing Berea for maintaining “consistently high rankings thanks to their economic diversity, relatively strong graduation rates, and commitment to meeting students’ financial need.” U.S. News and World Report Rankings lists Berea as #30 among National Liberal Arts Colleges, including ranking Berea #1 in Service Learning, #2 for Most Innovative Schools, #3 in Co-ops/Internships, #4 in First-year Experiences, and tied for #13 in Best Undergraduate Teaching.

Located where the Bluegrass Region meets the Cumberland Mountains, the town of Berea (pop. 16,000) lies forty miles south of Lexington and is approximately two hours from Cincinnati, Louisville, and Knoxville. More information about Berea College is available at www.berea.edu.

Berea College, in light of its mission in the tradition of impartial love and social equality, welcomes all people of the earth to learn and work here.

Berea College is always looking for talented, self-motivated individuals to join our team. If you think you are ready to be a part of an exciting team, then we encourage you to continue with this applicant friendly, online job application!

Berea College is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status.

Note to Prospective Employees:

Each year, Berea College Public Safety publishes an annual report to the campus to make public crime statistics, policies, and procedures for Berea College.  This Annual Security Report, required by the Jeane Clery Act, Minger Act, and the Student Right To Know Act is now available for review.  For a full, printable version of the ASR, you can click here: https://www.berea.edu/public-safety/annual-security-report-2019/

For a policy-by-policy version that is easier to read and browse, please visit Public Safety’s website here: https://www.berea.edu/public-safety/annual-security-report-2019/