Event Coordinator

Coastal Carolina University, United States

Updated: 2 months ago
Location: Conway, SOUTH CAROLINA
Job Type: FullTime
Deadline: ;

Posting Details
Posting Summary


Classification Title Program Coordinator I
Classification Code AH35
Pay Band 5
Internal Title Event Coordinator
Department Presidential Events and University Ceremonies
Position Type PCLS - Slotted Classified
Full or Part Time Full-Time
Basis 12 mo.
Hours per week 37.5 hours per week
Normal Work Schedule
Does this position require driving? Yes
Does this position require a credit check? No
Job Details
EVENT COORDINATOR
Coastal Carolina University is currently accepting applications for the following position: Event Coordinator in Presidential Events and University Ceremonies.
Duties include, but are not limited to:
· Maintains the flow of information within the department of Presidential Events and University Ceremonies: generates required correspondence, manages all mailings, creates event folders, maintains event files, scans documents, makes copies, answers office telephone and maintains event budget expenditures.
· Prepares, edits, and proofreads informational materials for internal and external communication.
· Assist with the printing of invitations, envelopes, postcards, menu cards, seating charts, and place cards.
· Coordinates catering specifications and submits room reservations through 25Live.
· Prepares prerequisite work orders for room set-up, transportation, and audio visual.
· Liaises with the Public Safety Department regarding capacity and event parking plans.
· Serve as on-site events staff by assisting with event set-up, breakdown, host and assistance at the registration table.
· Coordinate the mailing, ticket requests and payment for the President’s Football Suite for all Board of Trustee members and Legislators.
· Manage all commencement ceremonies to include – scheduling meetings and locations of full commencement committee members, placing work orders, securing vendors, and requesting volunteers.
· Coordinates items for University promotion for auctions and community events including but not limited to gift baskets, speaker gifts, LIFE Program tree and other promotional giveaways.
· Direct monitoring and reconciliation of staff procurement card and travel card expenses.
Requirements: A bachelor’s degree and at least two (2) years of relevant experience is required. At least two (2) years of relevant special events experience in a University setting is preferred.
Coastal Carolina University is a public comprehensive liberal arts institution located in Conway, South Carolina, just nine miles from the Atlantic coastal resort city of Myrtle Beach. Coastal Carolina University enrolls over 10,000 students from 49 states and 55 nations. The University is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award the baccalaureate and master’s degrees of national and/or regional significance in the arts and sciences, business, humanities, education, and health and human services, a specialist degree in instructional technology, and PhD degrees in marine science: coastal and marine systems science and education sciences.
Coastal Carolina University is committed to fostering an environment that embraces diversity, equity and inclusion, and we seek candidates who will contribute to a climate that supports the growth and development of a diverse campus community. The University provides equal opportunity without regard to race, color, gender, gender identity, gender expression, sexual orientation, age, religion, national or ethnic origin, veteran status or disability in admissions, employment and in all of its educational programs and activities. We encourage individuals from historically underrepresented groups to apply.
How to apply: Interested applicants may apply on-line at https://jobs.coastal.edu/postings/22385 . Applicants must submit a resume and cover letter. Review of applications will begin immediately and continue until position is filled. Coastal Carolina University is an EO/AA employer.
Program Coordinator I (AH35/61122724/FTE-S00972P), full-time position with benefits. SC State Pay Band: 05. Salary range: $37,860.00 (minimum) – $53,957.00 (midpoint). Normal work hours are Monday through Thursday, 8:00 am to 5:00 pm, and Friday, 8:00 am to 12:30 pm. Must be flexible to meet the special scheduling needs of the university.
Required Qualifications
A bachelor’s degree. At least two (2) years of relevant experience.
Preferred Qualifications
At least two (2) years of relevant special events experience in a University setting is preferred.
Licensure and/or Certification
Knowledge, Skills & Abilities
Strong organizational skills and the ability to prioritize needs to meet deadlines.
Work experience with volunteers a plus.
Additional comments regarding this position
Mental Demands Confidentiality, Verbal Communication, Written Communication
Additional Mental Demands
Physical Demands Carrying, Lifting, Cleaning, Climbing, Crawling, Driving, Kneeling, Pulling, Pushing, Reaching, Sitting, Speaking, Squatting, Standing, Twisting, Walking, Writing
Physical Demands (Elements Exposed To) None of these Listed
Additional Physical Demands
Please Select Any and All Equipment Needed to Perform the Duties Computer and Peripheral Equipment, Copier, Telephone
List Any and All Additional Equipment Needed to Perform the Duties

Posting Detail Information


Posting Number FTE-S00972P
Number of Vacancies 1
Desired Start Date 03/04/2024
Position End Date (if temporary)
Job Open Date 02/05/2024
Job Close Date
Open Until Filled Yes
Special Instructions to Applicants
Quicklink for Posting https://jobs.coastal.edu/postings/22385

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