Event and Promotion Manager

University of South Carolina, United States

Updated: about 16 hours ago
Location: Columbia, SOUTH CAROLINA
Job Type: FullTime
Deadline: 09 Jun 2024

Posting Summary


Logo
Posting Number STA00386PO24
Job Family Event Management
Job Function Events
USC Market Title Events Coordinator
Link to USC Market Title https://uscjobs.sc.edu/titles/132756
Job Level P1 - Professional
Business Title (Internal Title) Event and Promotion Manager
Campus Columbia
Work County Richland
College/Division College of Information and Communications
Department CIC College of Information and Communications
State Pay Band 5
Approved Starting Salary $45,133
Advertised Salary Range $45,133 - $60,000, Commensurate with experience
Location of Vacancy
Part/Full Time Full Time
Hours per Week 37.5
Work Schedule
Monday – Friday 8:30 am – 5:00 pm, with one hour for lunch.
Basis 12 months
Job Search Category Other


About USC


About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.


Benefits for FTE Positions


The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the About Benefits section on the Applicant Portal at uscjobs.sc.edu.




Position Description


Advertised Job Summary
We are seeking a dynamic and creative individual to join our team as a College Event Planner & Promotion Manager. This role is instrumental in planning, organizing, and executing a wide range of events while also spearheading promotional efforts to maximize attendance and engagement.
Minimum Qualifications
Bachelor’s degree and 1 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.
Must be able to be reached at other than normal work times. Must be willing to work after hours and weekends for events.
Preferred Qualifications
Bachelor’s degree and 1 or more years of experience, which may be substituted by equivalent combination of certification, training, education, and/or experience.
Knowledge/Skills/Abilities
Ability to plan, organize, and execute events of varying scales. Attention to detail to ensure all elements of the event, such as venue, catering, audiovisual equipment, permits, and security, are properly arranged. Flexibility and adaptability to handle unexpected changes or challenges during events. Creativity in designing promotional materials and campaigns that resonate with the college community. Excellent verbal and written communication skills to effectively liaise with internal stakeholders, external vendors, sponsors, and attendees. Ability to think creatively and innovatively to design unique and engaging events that resonate with the college community, students, employees and alumni. Quick decision-making skills and the ability to remain calm under pressure to address any emergencies or unforeseen issues during events.


Job Duties


Job Duty
Event Planning / Execution:
  • Collaborate with university departments, student organizations, and external partners to conceptualize, plan, and execute a wide range of events that align with the university’s mission, values, and strategic priorities.
  • Coordinate all logistical aspects of events, including venue selection, scheduling, room setup, catering, audiovisual equipment rentals, transportation, and on-site coordination.
  • Develop detailed event timelines, budgets, and production schedules, ensuring all resources are allocated efficiently and deadlines are met.
  • Liaise with campus facilities management, security, and other relevant departments to obtain necessary permits, approvals, and support services for events.
  • Provide guidance and support to event organizers, volunteers, and student leaders to ensure successful event execution and adherence to university policies and procedures.
Essential Function Yes
Percentage of Time 45
Job Duty
Vendor and Stakeholder Management:
  • Cultivate and maintain relationships with vendors, sponsors, partners, and other stakeholders to secure support, resources, and sponsorship opportunities for events.
  • Negotiate contracts, agreements, and partnerships with external vendors and sponsors, ensuring favorable terms and mutually beneficial outcomes.
  • Coordinate with internal departments and external partners to fulfill sponsor obligations, deliver promotional benefits, and maximize sponsor visibility and ROI.
  • Serve as the primary point of contact for vendors, sponsors, and event partners, addressing inquiries, resolving issues, and fostering positive relationships.
Essential Function Yes
Percentage of Time 5
Job Duty
Promotional Strategy:
  • Design and implement strategic promotional campaigns to increase event awareness and participation among students, faculty, and the broader community.
  • Utilize a variety of marketing channels, including social media, email newsletters, posters, and campus-wide announcements, to effectively promote events.
  • Create engaging and visually appealing promotional materials, such as flyers, banners, and digital content.
  • Monitor and analyze promotional metrics to assess the effectiveness of marketing strategies and make data-driven improvements.
Essential Function Yes
Percentage of Time 35
Job Duty
Budget Oversight:
  • Develop and manage event budgets, forecasts, and financial projections, ensuring expenditures are within approved budgets and financial goals are met.
  • Monitor expenses, track financial transactions, and reconcile invoices and receipts in a timely manner, maintaining accurate records and documentation.
  • Identify cost-saving opportunities, negotiate pricing with vendors, and implement budget optimization strategies to maximize cost-effectiveness and efficiency.
Essential Function Yes
Percentage of Time 5
Job Duty
Evaluation and Reporting:
  • Conduct post-event evaluations to assess successes, challenges, and areas for improvement.
  • Solicit feedback from attendees, volunteers, and stakeholders to gauge satisfaction and gather suggestions for future events.
  • Maintain accurate records of event attendance, feedback, and performance metrics for future reference and analysis.
  • Utilize data analytics tools to extract insights from promotional campaigns and attendee demographics, informing targeted marketing strategies.
  • Generate reports and presentations summarizing key findings and recommendations for optimizing future events and promotional efforts to senior leadership.
Essential Function Yes
Percentage of Time 5
Job Duty
Contributes to college efforts by performing other duties assigned or required.
Essential Function No
Percentage of Time 5


Position Attributes


Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.


Safety Sensitive or Security Sensitive No
Hazardous weather category Non-Essential


Posting Detail Information


Number of Vacancies 1
Desired Start Date
Job Open Date 05/14/2024
Job Close Date 06/09/2024
Open Until Filled No
Special Instructions to Applicant
Applications must include:
  • Cover Letter
  • Resume
  • List of References
  • Samples demonstrating professional experience in writing and event promotion.


    • Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. 
     

    We are only accepting applications submitted by June 9, 2024. 
    The University of South Carolina offers a valuable benefits package including but not limited to:

    • Health and Life Insurance
    • Retirement Programs
    • Paid Tuition
    • Dependent Scholarships
    • Annual Leave
    • Sick Leave
    • 13 Paid Holidays (including an extended December holiday)
    • Paid Parental Leave
    • Professional Development Opportunities

     Click here to learn more about why you should work at UofSC.
    Quicklink for Posting https://uscjobs.sc.edu/postings/168449
    EEO Statement
    The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.

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