Event and Communication Specialist

The Gender and Sexuality Studies (GSS) program is seeking an experienced and skilled Event and Communications Specialist (ECS). The person selected for this position will be responsible for many aspects of the Program’s events and communication. Additionally, the ECS will have key responsibilities that contribute directly to the Program’s successful day-to-day operations.

 

The Event and Communications Specialist reports directly to the Program Manager and works closely with the Program Director, the Director of Undergraduate Studies, the Director of Graduate Studies, and Graduate Student Leaders.

 

This is a permanent, 12-month position working during the academic year. Candidates must be willing and able to adjust their schedule to accommodate evening hours for special events determined well in advance. A writing sample is required as part of the application process and should be attached to your profile as an additional document.

 

Overview

 

An essential component of GSS’s work is the many events that highlight the scholarship of GSS’s community and engage with the university at large.

 

GSS seeks a highly organized individual to plan and execute the Program’s signature events, most notably the Meredith Miller Lecture and the Works-in-Progress series. In addition, the Event and Communications Specialist will oversee GSS’s one-time special events, workshops, and seminars, working closely with GSS’s faculty, visitors, and graduate students. This individual serves as the primary administrator for the Program’s weekly gatherings for the Graduate Student Working Group and the Disabilities Studies Working Group. Additionally, the Event and Communications Specialist will maintain and update the Program’s overarching calendar.

 

In addition to events management, the Event and Communications Specialist will produce and oversee GSS’s communications for an external audience. They will write and publicize stories, interviews, and event recaps for a broad audience. Specific projects will include producing the GSS’s Annual Report, writing and posting news items, and compiling the Program’s weekly digital newsletter (featuring upcoming events).

Event Management:

 

• Plan and execute the Works-in-Progress series and the Meredith Miller Lecture, organize and coordinate lectures, receptions, and dinners, and produce annual reports for the Meredith Miller University Advancement files.

• Oversee all logistics for special events, workshops, and seminars, including creating planning budgets and facilitating room bookings, travel, catering, advertising, and technology set-up.

• Administer GSS’s other weekly/recurring gatherings (oversee logistics such as advertising, catering, and tech).

 

Communications:

 

• Compile and send GSS’s weekly newsletter.

• Design, edit, and produce print publications, including the Program’s Annual Report.

• Design and send digital event announcements in Constant Contact.

• Write news items and post them to GSS's website and social media.

• Write and publicize stories, interviews, and event recaps for a broad audience.

• Write faculty and student news items and post them on GSS’s website.

 

Administration:

• Maintain Program’s email listservs, updating yearly and on an as-needed basis.

• Maintain a Program-wide calendar with a high degree of attention to detail.

• Assist GSS’s Program Manager, Director, and other team members.

Required:

• A Bachelor's degree.  

• Successful track record of managing special events.

• Excellent writing and copy-editing skills.

• Ability to multitask and work independently with careful attention to detail.

• Demonstrated ability to communicate effectively (written and orally).

• The person in this position interacts directly with many accomplished academics from Princeton and other universities and will be expected to uphold the Program’s reputation of excellence consistently.

 

 

Preferred:

• Familiarity/comfort with Constant Contact or similar email platforms.

• 2-4 years of related experience in events or related administrative work.

• Knowledge of PeopleSoft, PRIME, Concur, and all Microsoft Office applications.

• The ideal candidate will have a background in communications or marketing.

 

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. KNOW YOUR RIGHTS

36.25

This position requires schedule flexibility including evenings.

No

Yes

180 days

No

No

Yes

Associate

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