Equity Innovation Hub Administrative and Operations Coordinator

Apply now Job no:534656
Work type:Staff
Location:Northridge
Categories:Confidential, Administrative, Temporary, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under general supervision, the Equity Innovation Hub Administrative and Operations Coordinator provides highly complex administrative and operational support to the Senior Advisor to the President for Inclusive Excellence and Equity Innovation Officer and the Global Hispanic Serving Institution (HSI) Equity Innovation Hub (EIH) at CSUN in alignment with the vision, mission, and values of the project and CSUN. The incumbent leverages technology, creativity, and innovation to provide executive-level administrative support and perform specialized work in support of innovative projects, virtual programs, and events at CSUN and globally.

• Responsible for scheduling, drafting, and processing of communications, maintenance and tracking of specialized processes, coordinating virtual and in-person meetings, events, and project support and monitoring, and conducting research and analysis on technical projects.
• Supports partnership development and coordination with public, private, and non-profit entities.
• Prepares meeting agendas, materials, briefs, background information, and presentation materials as needed for meetings, partnerships, and other working groups.
• Performs other duties as assigned.

*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/qr5ynafwfld1an4jph26bt6ygd5k0em0

Qualifications

• Equivalent to graduation from an accredited four-year college or university.
• Equivalent to three years of full-time, progressively responsible administrative work experience requiring the use of independent judgment involving the study, evaluation, development, or improvement of administrative policies, procedures, practices, or programs.

Preferred qualifications:

• Experience working with various internal and external partners, constituencies, and stakeholders, including students, alumni, campus faculty, staff administrators and leaders, high-level and elected officials, and other community leaders, to address their needs and/or resolve concerns.
• One to three years of experience performing executive-level support in a higher education or other executive-level setting.
• Successful experience in managing confidential and sensitive information and demonstrated political acumen and diplomacy skills.
• Experience or knowledge of working with STEM initiatives, grant projects, HSI programs, or other programs for historically underserved and underrepresented students or communities.
• Bilingual in Spanish.

Knowledge, Skills, & Abilities

• Thorough knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. Ability and specialized skills to:  communicate clearly and effectively, both orally and in writing; establish and maintain effective working relationships with staff, faculty, and others.
• Demonstrated experience in being proactive, well-organized, and comfortable in a fast-paced executive office environment; ability to prioritize, multitask, and handle several events, projects, and initiatives simultaneously and adapt to changing circumstances. Demonstrated commitment to integrity, accountability, employee development, and recognition to further operational goals, as well as diversity, equity, and inclusion efforts and active engagement in promoting an inclusive culture.
• Ability to work independently and plan day-to-day activities; make complex mathematical calculations; quickly learn, interpret, and apply multiple and complex rules, regulations, policies and procedures, and collective bargaining agreements; independently apply judgment and identify, research, analyze, and resolve problems; and create complex Excel spreadsheets that incorporate mathematical formulas.
• Proven ability to evaluate a wide variety of information, including data, rules, regulations, policies, and procedures. Must be able to collect and evaluate data to develop conclusions and make appropriate decisions or recommendations, using judgment and discretion.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
• Classification: Confidential Administrative Support / 1176 / grade 2
• The anticipated HIRING RANGE: $4464 - $5334 per month, dependent upon qualifications and experience. The salary range for this classification is: $4464 - $10,689 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday; may include evenings and weekends.  
• This is a Temporary position; end date to be determined.
• The position is currently hybrid (2 days in office, 3 days remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through January 3, 2024, will be considered in the initial review and review of applications will continue until position is filled.
• This position is a sensitive position as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Advertised:Dec 21, 2023 (9:00 AM) Pacific Standard Time
Applications close:Open until filled